Write a Letter of Encouragement

Edited by Timbuktu, Charmed, Laurel Waddell, Christine dela Cruz and 8 others

We often hear encouraging speeches or inspirational phrases on TV or in a movie. Something grabs our attention and stirs something within us. Some times what we hear is so moving and uplifting that we may rewind the movie in order to hear it again or search online to find the exact wording that is used. The words may have been powerful enough that we long to hear them again. Because they had such a profound personal effect, we wish to share it with someone.

This kind of encouragement can be so meaningful, when the person giving it is expressing it verbally, clearly, and with passion. The emotion she is feeling is expressed her facial expression and in her body language. We wonder if it is possible to express words like these in writing? How about in a letter? How do you convince and or encourage someone without her being able to hear your voice with all its inflections and intonations? You'll have to write using descriptive words that involve strong emotions, inwards thoughts, and expressive language that can be personally conveyed to the one who reads it.

A letter of encouragement is often used when there is circumstance that needs to be endured or a difficulty that needs to be overcome. When you write an encouragement you must be convinced yourself that whatever situation an individual is caught in can be overcome, in order to be convincing to someone else. Encouragement it is not only about clever words, it about offering help to the one who is trying to accomplish a task.

On a more practical note, there are also many times that you may need to write an encouraging note in a business setting, that still needs to be just as expressive and effective even if the emotions involved are not as intense.

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Sample of Encouragement / Suggested Sentences

  • I want to encourage your team to be more aggressive in its endeavor to control shoplifting.
  • You can overcome. Remember how much you love challenges; you have encountered many in your past. You can do it again!
  • The former President Lincoln may have experienced defeat many times but he never gave up.

How to Write

  1. 1
    Admit that there is an adverse situation at the moment
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  2. 2
    Mention the issue or problem
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  3. 3
    Indicate conviction that the situation can be overcome
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  4. 4
    Suggest how the situation can be overcome
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Sample Letter

Dear Mr. Wickham:

Recent inventories indicate that the new product we are currently manufacturing has not resulted in the expected increase in productivity.

The managers will have a meeting next week to share new ideas to increase our productivity.

I am fully confident that once the difficulties have been resolved, our production levels will meet and even exceed previous figures.

Sincerely, (You name)

Dear John.

I just heard how nervous you are about your upcoming job interview.

I want to remind you how well you have done in past interviews.

Just be yourself and let your outstanding job history speak for itself.

I have every confidence that you will do very well, and soon be moving up to this new position.

Your friend and coworker (Your name)

Being in a position to offer written encouragement can be daunting, but it can also be rewarding. Knowing the you have brightened someone's day or offered a solution to a problem can give you a tremendous sense of satisfaction.

Benefits of Giving Encouragement

  1. 1
    It makes the other person feel that he is not all alone in his endeavor and that there are people around him ready to support
    .
    Doing something alone may feel rather demotivating, especially if the task is daunting. It's very easy to feel that the world is against you in this situation. Therefore, knowing that other people actually recognize what you are going through and are willing to help, it definitely gives a huge relief and can uplift one's mood toward the task.
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  2. 2
    It helps the person to focus on the task
    .
    If worries and fear are gone because you feel that there are people behind you to support you when you need it, you are able to focus more on the task. Better focus often leads to more effective work and better output.
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If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.

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Article Info

Categories : Writing | PL Check GREEN

Recent edits by: DeleteQnA, Jay, Nuance

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