Write a Resignation Letter

Edited by Hotelier, Amanda, Eng

Hello, and thank you for watching VisiHow. In today's tutorial, I will show you how you can write a resignation letter. If you've decided that you're going to leave your job, the first thing you need to do is sit down with your boss and inform them. After you have passed that step, it's a nice thing to submit a resignation letter formally to the human resources department. It can be kept with your personal file. This is especially good if you would like to keep your boss or another manager or colleague as a reference. It's also nice to have on file if you're leaving on good terms, and may return to the company in the future.

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  1. 1
    Submit the letter as a hard copy
    Use standard A4 paper. This is regular printer paper, nothing fancy.
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  2. 2
    Write a letter that is short and simple
    Do not list any reasons for leaving. In the conversation with the boss, reasons for leaving the company will probably be discussed. We do not need to include those reasons in the resignation letter. We recommend completely leaving them out.
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  3. 3
    Open the letter with the date
    Leave two blank lines, and then add a greeting. "Dear" is a good greeting, followed by the boss's name, and then a comma.
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  4. 4
    Start the body of the letter one line below the greeting
    Begin with a statement of intent. For example, "This letter is to formally announce that I am leaving my position as Assistant at XYZ company." Include the job title and the company name. Follow this with a line that mentions our last working day. For example, "My last day will be", and it should follow the employer's policy. If we're in the United States, the policy is often that we must give two weeks notice. We can sometimes give longer, but the typical period of notification for leaving a job is two weeks. This may be different in different areas or companies, however.
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  5. 5
    Thank the employer for the opportunity
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  6. 6
    Note what was enjoyed
    If we had a special project or a particular task that was part of our duties that we enjoyed, we can mention that here. We can also note what we learned while we were working with the company.
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  7. 7
    Include any intentions regarding the handover or the transition
    In some cases, we may be training the person who will take over the position after we leave. In other cases, we may be simply wrapping up any final duties. This should be agreed upon between both parties.
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  8. 8
    Close the letter
    We can close with a simple, formal, "Sincerely,". On the lines following, we add our name and signature.
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  9. 9
    This concludes our tutorial on how you can write a resignation letter
    If you have any questions, comments, or suggestions, please leave them in the space below.
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Video: Write a Resignation Letter

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Article Info

Categories : Job & Work Ethics

Recent edits by: Amanda, Hotelier

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