Write a Letter of Accepting Invitation

Edited by Timbuktu, Charmed, Eng, Ephraim and 22 others

Yassora 0403151436-meme.jpg

Good etiquette dictates that when accepting an invitation, a note announcing your acceptance should be written, especially if the event is formal. This note should be handwritten, formal and gracious in tone, and must be sent within a few days of receiving the invitation. If a RSVP card is provided, a few succinct lines can be written on the other side of the card, otherwise, you can use your own stationary, or purchase a set from local office supply store. Do not use printer paper!

Was this helpful? Yes | No| I need help

As with all social writings, the acceptance letter must have correct grammar and spelling, and be punctuated correctly. It is essential to keep the content short and sweet. Here's a quick guide to help you write a great note to accept an invitation.

Was this helpful? Yes | No| I need help



How to Write a Formal Acceptance for an Invitation

  1. 1
    Start the letter appropriately
    "Dear" is not the appropriate word to use in addressing someone with whom you are not quite friendly, so reserve it for relatives and close friends. For others, simply address the sender by their surname. Ex: If replying to a John Smith, simply address him by writing "Mr. Smith," followed by your note. It is also appropriate to include any titles when addressing the host. If the host's name is Doctor John Doe, for example, start the letter by writing "Dr. Doe." You may, however, omit the title and only use the first name if the host is closely acquainted with you.
    Was this step helpful? Yes | No| I need help
  2. 2
    Acknowledge the invitation
    Express gratitude for receiving the invitation to the event. Mention the occasion, date, and venue where and when the event is going to be held. Here are samples of acknowledgment.
    1. My wife joins me in thanking you for inviting us to your dinner party on...
    2. Our family is thrilled to receive your invitation to your daughter Margaret's 18th birthday party.
    3. I was delighted to receive the invitation to your son's wedding in the mail today.
    Was this step helpful? Yes | No| I need help
  3. 3
    Express your acceptance to the invitation
    Write a brief note to express your happiness to join the host on the special occasion. A few examples of what you could write to various events:  
    1. It will be my pleasure to come to your dinner party.
    2. I am honored to be part of your daughter's wedding.
    3. My wife is already planning a perfect gift for the occasion.
    Was this step helpful? Yes | No| I need help
  4. 4
    Note that you look forward to attending the event
    The host will likewise be pleased to celebrate the upcoming occasion, if you include an uplifting phrase, such as:
    1. I am sure we'll have a grand time catching up.
    2. I am excited to see you.
    3. I look forward to the wedding day with much happiness.
    Was this step helpful? Yes | No| I need help
  5. 5
    End the letter with a closing address
    Short but meaningful words, such as "Sincerely," "Always," or "Very truly yours," can express the extent of your feelings. Note that, as with the beginning of your letter, the tone of the closing should reflect the relationship you have with the host.
    Was this step helpful? Yes | No| I need help
  6. 6
    Sign the letter
    Write your name as written on the letter of invitation. If you feel more comfortable writing it in a less formal way then you may do so, just as long as the host can recognize it as belonging to you.
    Was this step helpful? Yes | No| I need help

Sample Letters

A: Acceptance Letter to a Lunch Meeting Invitation

Dear Ms. Prince,

In reply to your lunch meeting invitation received May 29, 2013, I would be delighted to meet with you on Friday, May 31st. I will be ready at 10:00 A.M to be picked up in front of my house.

I look forward to joining you and your group for what promises to be a productive and enjoyable lunch.


Professor Ian Blight

B. Acceptance Letter to a Wedding Invitation

Dear Mr. and Mrs. Smith,

It is with great pleasure that I received your invitation to the wedding of your son, Roger to Catherine Myers, on January 30, 2014, at the Saint Alphonsus Church.

We are looking forward to being a part of this beautiful celebration of the happy couple.

Please advise if a wedding gift registry is available.


David and Elizabeth Fulton

Example Letter to Accept a Birthday Party Invitation

Here is a sample letter for accepting a birthday party invitation. You can also write about a fun memory you both share to make the letter more personal.

Dear Mike,

Thank you so much for inviting me to your birthday party. I'd like to take this opportunity to accept the invitation. I look forward to catching up, and celebrating your birthday with you!

Yours truly,


Example Letter to Accept and RSVP an Invitation to a Business Meeting

Here is one example. Note that your response should sound professional.

Mr, Moore,

Thank you for the invitation to meet with you in your office on _____ (date) at _____ (time). I am writing you to accept your invitation and look forward to hearing your thoughts on _____ (subject of meeting).

Was this helpful? Yes | No| I need help


Jane Doe

Tips, Tricks, and Warnings

  • If the invitation is sent through email, it is acceptable to reply by email.
  • Confirming your attendance to the event by phone is also acceptable if a phone number is indicated in the invitation. It means the host or organizer is ready to accept calls from invited guests.
  • It is not proper to ask the host if you can bring a guest. A host will typically indicate on the invitation if a +1 will be accommodated. In the absence of such, respect the host's decision to omit the privilege.
Was this helpful? Yes | No| I need help

Questions and Answers

I want to send an email of accepting an invitation as the chief guest?

How to accept an invitation as the chief guest?

In your letter, you first have to express your appreciation for the invitation. Then, accept the invitation. You can also reiterate some of the information that was included in the original invitation to show the host that you understand the event. It's also important to ask if there's anything you need to prepare before you show up to the event.

Was this helpful? Yes | No| I need help

Letters like this do not have to be lengthy; you just want to make sure that you understand what is required of you for the event and what you can expect when you arrive.

See more questions like this: Hi, actually we are going to go to another country for a meeting and the host declared: " We will arrange the transportation and accommodation accordingly. " Now how can I accept it by email?

Was this helpful? Yes | No| I need help

Do you think that can help me now?

You have received an invitation to a birthday party. Write a letter (120-180 words) accepting the invitation and suggesting that you organize the music"

Dear Anne,

I was thrilled to get your birthday party invitation. I would love to attend the event. I would also like to offer my services as a music organizer since I have some experience in that area (and know all your favorite music!). Please get in touch if you would be interested in my help organizing the music.

Was this helpful? Yes | No| I need help

Your friend,

Sammie (555) 555-5555 sammie@gmail.com

There is an invite to our general secretary, I need to accept the letter and accept our participation in the event?

Acceptance letter for an invitation.

To write a proper acceptance letter, make sure you cover the following points:

  • Your appreciation of the invitation.
  • Your understanding of the event.
  • Your acceptance and confirmation of attendance to the event.
  • Ask if anything needs to be prepared prior to the event.

The letter does not have to be long. As long as you confirm that you are indeed attending, your letter is good enough to send.

Well I'm looking for more examples from native speakers -- not only invitations but also postcards, short notes, messages?

Hope you can help me, please? Thank you. More samples of different types of letters.

Keep in mind that letters, especially those for invitations, should never be too long. All you need to do is state the purpose of the letter and include the corresponding details. You also have to indicate what type of response you are expecting from the person you are writing to. Most letters are expected to be that way unless it's a very personal letter.

Was this helpful? Yes | No| I need help

See more questions like this: Three paragraphed acceptance/refusal of attendance for a birthday party letter sample

Good Morning I just want to reply to a message from my friend inviting me for her daughter's birthday 3 years old. A simple way to confirm our attendance?

I just want to reply to a message from my friend inviting me for her daughter's birthday 3 years old. A simple way to confirm our attendance.

Hi (Friend's name),

I got your invitation for (daughter's name)'s birthday party, and I would be glad to attend. I can't believe she's 3 already! Seems like just yesterday you were bringing her home. I will definitely be at (location) on (date).

Was this helpful? Yes | No| I need help

See you then!

(Your name)

Simple Text Message informing guests of their seat/table number?

I wish to write a text message to the guest accepting the invitation to our company's anniversary dinner and inform them their seat/table no.

Text messages have a 160 character limit, so your response should be particularly short and to the point. Here is one possibility:

Thanks for your confirmation for the anniversary dinner on (date). You will be seated at table #, seat #. See you there!

How do you write a letter given this scenario: You work for the Dean of the School of Business at UVU. You received the following letter from a local high school teacher, Karen Swenson. Send her a "yes" reply?

Do you offer tours of the business school on the UVU campus? If so, may I arrange a tour for 45 members of the Future Business Leaders of America at our high school for some afternoon the first week in December? This tour will be one of several the chapter is making to compare colleges in the area.

Was this helpful? Yes | No| I need help

So that I can better prepare our FBLA members, please explain in your reply the advantages of attending UVU.

We will appreciate hearing from you in the next week so that we can complete our schedule.

Yes, you would send her a "yes" reply with details of what a campus visit to your institution would entail. You can leave the date and time open so that she may choose what works best for her, or try to give her at least three dates and times that you have open in the schedule.

Was this helpful? Yes | No| I need help

Hi, I got an SMS from another organization for induction program at their organization?

I just want to reply to the SMS professionally

Many company SMS programs do not receive responses back via SMS. You should reply with a formal letter using the format above for accepting an invitation.

Acknowledgement of one day trip?

I have an invitation of one day trip arranged by office HR. How can I acknowledge my confirmation for the trip?

If there are R.S.V.P. details, you should use those details to thank them for the invite and make them aware you will be attending. You also could send an email to the H.R. department as well, using the format above in the body of your email.

Was this helpful? Yes | No| I need help

How to postpone the proposed time of the appointment?

I received the invitation for a job interview in the morning, but I am only available in the afternoon.

Dear (Their Name),

Can we possibly delay the interview to later in the afternoon? I have a previous engagement at the time that you have suggested, and unavailable. I am free after 1 p.m. so please let me know if you can also reschedule during that time.

Was this helpful? Yes | No| I need help


Your Name

Although you are requesting that the time is changed because of a previous engagement, this reschedule may take you out of the running for the position. No employer wants to be told they are not a priority, including future employers. It would be best for you to reschedule your morning appointment if you really want this job opportunity.

Was this helpful? Yes | No| I need help

Hello, sure I need wording for an invitation my boss received saying thank you for the invite, and that my staff will check my availability?

We receive lots of invites for events and want to send our thank you letters for inviting, and that my staff will check my availability

Thank them for considering to invite and then give a date such as we will check our availability and let you know by (Date). Just be sure to not put a date that is past the response date of an invitation.

Was this helpful? Yes | No| I need help

Need help on how to write effective emails on any topic?

I am facing problems writing emails to my manager with regard to any issues or process.They say grammatically incorrect and wrong punctuation.

Use a program like Grammarly which you can add as an extension to your browser. It will help with punctuation and grammar errors that you make. It even gives options of the correct phrasing or punctuation.

Was this helpful? Yes | No| I need help

Write an email accepting the invitation to a birthday party and suggesting that you organize the music?

120-180 words I need but I'm not too good in English and I can't write it. I have problems because I need 120-180 words to access a birthday party. I have tried: I don't know I was in school for 8 hours. I think it was caused by: You could write for me the email

Was this helpful? Yes | No| I need help

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

How to invite my senior colleagues by email to joint in a proposal discussions?

I have proposals assessment committee I want to invite my colleagues to this committee by email, please instruct me how should I write a professional email to them

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

How do I write a rsvp old man or I will beat the cheese out of you papi sanko ooooo?

Yo how do I write rsvp I'm a tenth grader and I'm sad so help me papi sanko o my freaking gosh this thing won't let me submit my question what the freak man I just want to ask you a question

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Can you help me write a letter to accept Lan's shopping?

I need help right away because I'm miserable with my homework

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.


VisiHow welcomes all comments. If you do not want to be anonymous, register or log in. It is free.

Article Info

Categories : Writing

Recent edits by: Jay, DeleteQnA, Nuance

Share this Article:

Thanks to all authors for creating a page that has been read 331,621 times.


Thank Our Volunteer Authors.

Would you like to give back to the community by fixing a spelling mistake? Yes | No