Write a Letter Asking for Donations
Edited by Hotelier, Amanda, Eng
- 1 Creating the Heading
- 2 Steps
- 3 Video: Write a Letter Asking for Donations Creating the Heading
- 4 Creating the Body
- 5 Steps
- 6 Video: Write a Letter Asking for Donations Creating the Body
- 7 Closing the Letter
- 8 Steps
- 9 Video: Write a Letter Asking for Donations Closing the Letter
- 10 Adding an Enclosure or Additional Information
- 11 Steps
- 12 Video: Write a Letter Asking for Donations Adding an Enclosure or Additional Information
- 13 Comments
Creating the Heading
Hello, and thank you for watching VisiHow. Today, we have a series of videos on how to write a letter asking for donations. If you are working in a non-profit organization, you may need to ask for donations of either money, products, or services. In this tutorial, we will discuss how to write a proper letter asking for donations. We will begin by discussing the letter's heading.
Steps
- 1Write the letter on company letterhead. This adds a more professional appearance to the overall letter. Spaced beneath the letterhead, write a custom heading.
Advertisement - 2On the first line, write the date the letter was written.
Advertisement - 3Leave one line of blank space. In our tutorial, one line of blank space is indicated by a hashtag symbol.
- 4Type the name of the recipient. Double-check this for proper spelling.
- 5One line below, type the mailing address of the recipient. This may be spread over a few lines as needed.
- 6Leave two lines of blank space below the mailing address.
- 7Write the greeting or salutation. For example, "Dear Mr. Smith,". Make sure to include the comma at the end of the greeting.
- 8Leave one line of space, and then begin the letter.
- 9This concludes part one of our donation letter tutorial, showing you how to create a professional heading. If you have any questions, comments, or suggestions, please leave them in the space below.
Video: Write a Letter Asking for Donations Creating the Heading
Creating the Body
Hello, and thank you for watching VisiHow. This tutorial teaches you how to write a letter asking for donations. We may find ourselves writing such a letter if we are working for a non-profit organization. We will show you how to present our request for donations in a professional manner. This is part two of four, and discusses creating the body of the letter. In part one, we opened our solicitation letter with our heading and our salutation.
Steps
- 1After the salutation line, leave one blank line. In this tutorial, a blank line is indicated by a hashtag symbol. Now we can begin the body of our letter. It will need three to four short paragraphs.
- 2The first paragraph should provide context. Why are we writing this letter? This can be explained in a very quick one to two sentences.
- 3Provide content. This will probably be one or two paragraphs long. These should be short paragraphs. We need to explain who we are and what we do. We should also explain why a donation is important. Consider including how the donation will be used.
- 4Create an action-oriented paragraph. This is where we make our ask. Inform the recipient of the letter how donating benefits them. We may also want to address how their generosity will be recognized.
- 5Provide a way for the recipient to contact us with questions. Invite them to contact us personally if we are sending the letter, or we can write the name, title, phone and/or email of a person that they should contact.
- 6In between each paragraph, leave one line of blank space. Do this after the contact paragraph as well. Now we are ready to provide our closing statements, which we will cover in part three of this tutorial.
- 7This concludes part two of today's tutorial on how to write the body of a letter asking for donations. If you have any questions, comments, or suggestions, please leave them in the space below. Thank you for watching VisiHow, and have a great day.
Video: Write a Letter Asking for Donations Creating the Body
Closing the Letter
Hello, and thank you for watching VisiHow. Today's tutorial focuses on how to write a letter asking for donations. This is especially useful for anyone working in a non-profit organization. We will help you make sure that your letter is very professional. This is part three of four, where we discuss how to close the letter. In part one, we opened our letter with a custom heading and salutation. In part two, we left one line of space and continued on with the body of our letter, where we inserted context, content, and our ask. We also invited the recipient to contact us with any questions, and inserted one more line of blank space. We are ready to begin closing the letter.
Steps
- 1Create a brief closing statement. For example, "Sincerely," or "Best Regards,", although there are many others that are suitable. Make sure to include a comma.
- 2Leave four blank lines. In this tutorial, a blank line is indicated with a hashtag symbol. These lines allow space for the letter to be signed.
- 3Type the sender's name.
- 4In the line directly beneath, type the sender's title and the company name.
- 5Sign the letter. Use the four spaces provided for this purpose.
- 6This concludes today's tutorial on how to close a letter asking for donations. If you have any questions, comments, or suggestions, please leave them in the space below.
Video: Write a Letter Asking for Donations Closing the Letter
Adding an Enclosure or Additional Information
Hello, and thank you for watching VisiHow. This tutorial teaches you how to write a letter asking for donations. This is especially useful for those employed by a non-profit organization. The aim is to present the request in the most professional way. This is part four in the series, and we will be addressing how to add an enclosure. We opened our letter on letterhead with the heading and the salutation. We left one blank line, and began the body. We included context, content, and a call to action. We also included an invitation for the recipient to contact us with any questions. We left another blank line, and we included a closing statement, our signature, and the sender's name, title, and organization. Now we need to add an enclosure. Perhaps, with our letter, we are enclosing a self-addressed, stamped envelope so that the recipient can send back their donation. We will need to include the envelope with the postage in our letter.
Steps
- 1Add two blank lines. In this tutorial, a blank line is indicated with one hashtag symbol. These lines go below the sender's title and company name.
- 2Write "Enclosure." Make sure to include the period.
- 3If we have multiple enclosures, write "Enclosures (3)". This would be for three enclosures. Use the number of enclosures that are being included.
- 4Inform the recipient in the body that there are enclosures for their convenience or information. This can be included as part of who we are and what we do, why the donation is important, or as part of how it is going to be used. The exact place may depend on what is being enclosed. For example, the self-addressed envelope can be mentioned during the call to action. A sample sentence might read, "I have provided an enclosed brochure about our organization for more information" or "I have provided an addressed, stamped envelope for your convenience."
- 5This concludes today's tutorial on how to write a letter asking for donations. In this part, we discussed how to add an enclosure to your letter. If you have any questions, comments, or suggestions, please leave them in the space below.
Video: Write a Letter Asking for Donations Adding an Enclosure or Additional Information
If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.
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Article Info
Categories : Hospitality Industry
Recent edits by: Amanda, Hotelier
