Use Outline View in Microsoft Word 2010
Edited by Thor, Crystal, Eng
Hello and welcome to VisiHow. Today I'm going to show you how to use the Outline View in Microsoft Word 2010.
- 2Why do we use the Outline View? We use the Outline View because it allows us to organize information into compact areas making it easier to structure info and ideas. It is kind of like organizing your thoughts. As you can see here I have two titles, James and Tom. This is a way of compiling information. I can put a heading and a sub-heading.Now we are in the Outline View.
- 5Now you can see the circle is bigger, implying that it is more important than the smaller circle. So the big circle is the topic, and the smaller circle is the sub-topic. Now I can create a topic. I'm going to use Roger. If I click enter, you can see it has made another topic.To promote a paragraph, we use Alt Shift Left Arrow.
- 6If you want to promote the paragraph you use Alt Shift Left. Now we can write about Roger. "Roger thinks many things on a regular basis. Some innovative, some banal." We can also create more sub-topics about Roger. Again, if you want to create a new topic, you can promote it using Alt Shift Left arrow. Now we can talk about Sally, and then we need to denote this again using Ctrl Shift N. As you can see this is a way of compiling information and making it easier than having a lot of text everywhere.Since I want to make a sub-topic for Rogers ideas, I'm going to denote that using Ctrl Shift N.
- 8So I can collapse everything by pressing Alt Shift Minus (-), then Tom, Roger and Sally. Now you can see, you can have all that information, thousands of words, and it can look just like this so you don't have to scroll through vast amounts of dataIf we want to expand it, make sure the cursor is over the name, and we can press Alt Shift Plus ( ).
- 10If we double click on the paragraph to highlight it we can move it up or down with Alt Shift Up Arrow or Down Arrow.. If you want to highlight a paragraph using Hotkeys, make sure the cursor is in the right place and press shift and use the arrow keys to select the text. So I've highlighted this piece of text, and now if we want to move this paragraph up and down within the topic of Roger, we can use Alt Shift Up and Down. We can move this where ever we require if it has become more important or we need to restructure our ideas or information.You can also move selected paragraphs up and down.
- 11This will bring up the different styles if you want to make a different heading. For example Heading 1 could be Names, and Heading 2 could be Ideas. This is a way to differentiate between one heading and another heading.Another thing we can do, if we need to make Headings, is open the Styles Panel using Ctrl Shift S.
- 16Perhaps before you write a big essay or before you do a large project this can be used to collect and construct the body of those pieces of work. If you have any further questions, comments or suggestions please leave them in the comment box below. You have been watching VisiHow.So as you can see, Outline View can be very useful for helping you to organize concepts and ideas.
Video: Use Outline View in Microsoft Word 2010
Categories : Microsoft Suites
Recent edits by: Crystal, Thor