Navigate Microsoft Excel 2013

Edited by Alexander Avdeev, VC, Crystal

Welcome to VisiHow! This video will demonstrate how to navigate Microsoft Excel 2013 and become familiar with it. Excel is a spreadsheet program that can be used for creating reports, inputting, organizing and analyzing information, and many other purposes. Such purposes may include inputting survey information and creating budgets, invoices and time sheets.

Navigating MS EXCEL 2013 01.mp4-canvas554 903527.jpg


  1. 1
    To purchase a copy of Microsoft Excel 2013, go to the Microsoft site,, or directly to
    On the site, select the country if it is not detected by the site. After that, offered products will be visible. There are various Microsoft Office packages that can be purchased on monthly or one-time plans. Excel may also be found as a stand-alone product. The available selection varies by country. Note: as of today, May 12. 2015, the latest version of Microsoft Excel is Microsoft Excel 2013, v15.0. Once the copy of Excel is obtained, install it and then run it.
    Navigating MS EXCEL 2013 01.mp4-canvas48 486847.jpg
    Was this step helpful? Yes | No| I need help
  2. 2
    To run Microsoft Excel 2013, locate it
    In this video, it is actually pinned to the taskbar on the desktop. The icon looks like a green book with a white "X" on it. If the Microsoft Excel 2013 icon cannot be found on the taskbar, simply go to the search function on the operating system. For Windows 8 and Windows 8.1, move the cursor to the right side of the desktop and click "Search". For Windows 7, click the start button. Then, type "excel" to find Microsoft Excel 2013. Open up the program. The first thing that will appear is the starting page.
    Navigating MS EXCEL 2013 01.mp4-canvas96 853539.jpg
    Was this step helpful? Yes | No| I need help
  3. 3
    Let's review the green section
    The starting page has a green section that shows "Excel" on the left-hand side of the screen. For example, if some new workbooks were created, or there were recently opened workbooks, then some shortcuts to those items would be displayed here, in the "Recent" section. Then, these shortcuts can be accessed quickly. There is also the "Open Other Workbooks" section. For example, if a workbook was downloaded to your computer, sent by a colleague or friend who wanted it to be looked at, then the particular file can be searched for by clicking "Open Office Workbooks". The same can be done if an older workbook, which has been created and updated, needs to be examined.
    Navigating MS EXCEL 2013 01.mp4-canvas144 875327.jpg
    Was this step helpful? Yes | No| I need help
  4. 4
    Let's review the white section
    In the white portion on the screen, there is an assortment of templates. If there is something relevant, then this is definitely what is needed for a quick production of a document. Find the templates section, examine the templates, choose and create a template by clicking one of the templates, and fill in data into the template, replacing "dummy" information that is put into the template by default. If the template that serves the required purpose is not immediately on the screen, then a search can be performed in the upper section of the area. It is also possible to type something specific in the search bar at the top. For the purpose of the tutorial, a template with no "dummy" information is opened. The template is just a blank workbook.
    Navigating MS EXCEL 2013 01.mp4-canvas172 864154.jpg
    Was this step helpful? Yes | No| I need help
  5. 5
    Click "Blank workbook"
    Once a blank workbook is created, the Excel workbook environment will be displayed. At the top, there is the ribbon that has "FILE", "HOME", "INSERT", etc. The ribbon is an area with small tabs that can perform certain actions in the workbook.
    Navigating MS EXCEL 2013 01.mp4-canvas191 496119.jpg
    Was this step helpful? Yes | No| I need help
  6. 6
    Click the "PAGE LAYOUT" tab in the ribbon
    Such parameters as the layout and margins of the page can now be changed by clicking the icons below the ribbon.
    Navigating MS EXCEL 2013 01.mp4-canvas218 753997.jpg
    Was this step helpful? Yes | No| I need help
  7. 7
    Click the "INSERT" tab in the ribbon
    Charts, pictures, tables, etc., can be put into the workbook by clicking the appropriate icons below the ribbon.
    Navigating MS EXCEL 2013 01.mp4-canvas224 250072.jpg
    Was this step helpful? Yes | No| I need help
  8. 8
    Click the "FORMULAS" tab in the ribbon
    Now, different formulas can be looked up. All other tabs behave in the similar manner, revealing new buttons below them.
    Navigating MS EXCEL 2013 01.mp4-canvas229 550902.jpg
    Was this step helpful? Yes | No| I need help
  9. 9
    Let's review the quick access toolbar
    The quick access toolbar is located at the top. It shows the icons that need to be used quickly. There are the save, undo and redo buttons. If a mistake is made, it is possible to go back to the initial step by clicking the undo button. If this undo action must be cancelled, click the redo button.
    Navigating MS EXCEL 2013 01.mp4-canvas261 131071.jpg
    Was this step helpful? Yes | No| I need help
  10. 10
    Click on the arrow in the quick access toolbar to customize it
    A pop-up menu will appear. There are various options that can be added to that quick access toolbar.
    Navigating MS EXCEL 2013 01.mp4-canvas265 21956.jpg
    Was this step helpful? Yes | No| I need help
  11. 11
    Select the option that needs to be added to the quick access toolbar
    For example, If the "Quick Print" option needs to be added to the quick access toolbar, simply select that, and the quick access toolbar will have it available.
    Navigating MS EXCEL 2013 01.mp4-canvas278 815067.jpg
    Was this step helpful? Yes | No| I need help
  12. 12
    Click the "FILE" tab
    the application will go back to the green area. There are various options here as well. "New" will open up a blank workbook, and "Open" to open an existing workbook. "Save" will save the file, "Save As" will save the file with a custom name and "Print" will print. There's also "Share" or "Export" to save the file for another program and "Close" to close the menu.
    Navigating MS EXCEL 2013 01.mp4-canvas293 64236.jpg
    Was this step helpful? Yes | No| I need help
  13. 13
    Click "Share"
    The share button allows inviting people to look or modify a document saved to Microsoft OneDrive. Click "save To Cloud" to save it to OneDrive. An e-mail message with the workbook can be sent to others by clicking "Email".
    Navigating MS EXCEL 2013 01.mp4-canvas314 633212.jpg
    Was this step helpful? Yes | No| I need help
  14. 14
    Let's review the workbook itself
    Notice that there are columns and rows. The columns are lettered blocks that represent the vertical sections of the worksheet ("A", "B", "C", "D"...). The rows are numerical horizontal sections ("1", "2", "3", "4"...). The blocks are called "cells". Navigate them by using arrows on your keyboard or by clicking a cell with the left mouse button. The cursor is shaped like a plus sign when it is hovering over cells. Each individual cell represents a textual and numerical value, either absolute or relative, in a workbook.
    Navigating MS EXCEL 2013 01.mp4-canvas363 287551.jpg
    Was this step helpful? Yes | No| I need help
  15. 15
    Click the little triangle in the upper left corner between the columns and rows to select the whole worksheet
    It is possible to copy or delete the whole worksheet now. For example, copying is useful when there are charts on a worksheet that are needed to be copied onto another worksheet.
    Navigating MS EXCEL 2013 01.mp4-canvas421 592051.jpg
    Was this step helpful? Yes | No| I need help
  16. 16
    To navigate through the cells, left-click and drag horizontal and vertical scrollbars or click the left, right, up, and down buttons next to them
    The up and down arrows are on the right-hand side of the screen around the vertical scrollbar. The left and right buttons are at the bottom of the screen around the horizontal scrollbar. These scrolling features are necessary if a worksheet has many columns.
    Navigating MS EXCEL 2013 01.mp4-canvas460 117947.jpg
    Was this step helpful? Yes | No| I need help
  17. 17
    Click the bar at the top above the worksheet
    The bar called a "formula bar". Familiarization with Microsoft Excel 2013 will yield memorizing certain formulas. It is possible just to type a formula in that bar to, for example, calculate a sum of certain cells. Besides typing formulas, there is the other option that is the "fx" button. It is possible to insert a function by clicking it.
    Navigating MS EXCEL 2013 01.mp4-canvas508 23919.jpg
    Was this step helpful? Yes | No| I need help
  18. 18
    Click the "fx" button
    A list of functions ("SUM", "AVERAGE", "HYPERLINK", etc.) will come up in a new window so that they can be quickly added into the formula bar.
    Navigating MS EXCEL 2013 01.mp4-canvas529 640678.jpg
    Was this step helpful? Yes | No| I need help
  19. 19
    Let's review the bottom green section
    In the right-hand bottom corner of the workbook, there are several different options. Drag the "Zoom" indicator to zoom in or out in the workbook. For people who have glasses to read, that come very handy. There are also "Page Break Preview", "Page Layout", and "Normal". Keep it in mind that clicking one or several of these will not affect data in the workbook, as these buttons only change the visual representation of the workbook.
    Navigating MS EXCEL 2013 01.mp4-canvas568 902279.jpg
    Was this step helpful? Yes | No| I need help
  20. 20
    Click the "Sheet1" tab at the bottom to rename it
    The first worksheet says "Sheet1" by default. It can be good idea to name it with respect to what the project is going to entail. Next to "Sheet1", there is a plus button that allows putting extra worksheets into this document. A worksheet or several worksheets form a workbook, which is the Excel document.
    Navigating MS EXCEL 2013 01.mp4-canvas606 579823.jpg
    Was this step helpful? Yes | No| I need help
  21. 21
    Click the right-hand area at the top with a picture
    This particular area actually allows signing into the Microsoft account. The Microsoft account is integrated into the Microsoft Office products. The integration allows accessing and purchasing different Microsoft products as well as working in the cloud right from the application. The cloud integration allows working on the computer and saving the document so that it can be accessed later from other computers, tablets, or cellphones that have the access to the Internet. The Microsoft account integration has been introduced in recent years in Microsoft products.
    Navigating MS EXCEL 2013 01.mp4-canvas650 304996.jpg
    Was this step helpful? Yes | No| I need help
  22. 22
    Let's review the top right corner
    Above the Microsoft account picture, there is the "Ribbon Display Options" button. Clicking the button allows customization of the visibility of tabs in the ribbon. The other button is "Microsoft Excel Help". The button is very handy even for people who have been working with Microsoft Excel for a long time. It is helpful in the way that it explains newly introduced functions and helps to remember something or to perform a task that is asked that has never been done before. There are also the "Minimize", "Restore Down", and "Close" buttons. "Minimize" minimizes the application to the taskbar, "Restore Down" restores the application window size to the previous one, and "Close" closes the application with a prompt to save the document on which you have been working.
    Navigating MS EXCEL 2013 01.mp4-canvas689 821247.jpg
    This concludes the tutorial on how to navigate the Microsoft Excel 2013 application. If you have any questions or comments on this video, please feel free to put them in the comment section below.
    Was this step helpful? Yes | No| I need help

Video: Navigate Microsoft Excel 2013

If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.


Article Info

Categories : Software

Recent edits by: VC, Alexander Avdeev

Share this Article:

Thanks to all authors for creating a page that has been read 597 times.


Thank Our Volunteer Authors.

Would you like to give back to the community by fixing a spelling mistake? Yes | No