Insert a Table in Microsoft Word 2010
Edited by Thor, Crystal, Eng
Hello and welcome to VisiHow. Today I'm going to show you how to insert a table into a Microsoft Word 2010 document.
The first step is to press the Insert tab.
Now click on the chart button.
Here, you can see there are a variety of charts and graphs. There's column, line, pie, bar, scatter, stock, surface, doughnut, bubble and radar. We're going to concentrate on a column chart. Click on the clustered column, then click OK.
Now you should see the graph on the left and the Excel chart on the right.
There are four different categories, each category has three different series.
Starting with Category 1, we can change the name by clicking in the box, erasing the text, and writing the new name, for example, 2010. Press enter. Now it has changed the graph category name to 2010.
You can do the same for each one, I will name them 2011, 2012 and 2013. Now we have the years on the graph.
We're trying to demonstrate a fluctuation or data that originated in each of these years in order to contrast and compare them. If we need more columns, then we can add them in Excel. We can also delete them. If you want to delete them highlight the cells by clicking the box and dragging the cursor upwards, go to Cells, click on delete and click on Delete Cells.
Now there is only one column for each year.
So we have the year and now we can change the amount. First we can change the name of what this amount is, I will name it "Number of People Who Passed Their Driving Test". Now the blue column represents the number of people who passed their driving test.
In 2010 there were only 4.3 people who passed their driving test and if you travel to some parts of the world you might believe there are only 4.3 people who passed their driving test in one year, but somehow they're still allowed to drive anyway.
If we want to change that amount just click the cell and type in the number. We will change the amount to 150000. The second year we will change to 175890, a big improvement, so 2011 was a good year for insurance companies.
For the next year, we can put in 120000, so it was a bad year. Finally in the last column we can put 56000, a very bad year. Now you can see in the graph there's been a massive decline in the number of people who passed their driving test from the period of 2011 to 2013.
If we want to insert more data, we can add another series. This one can be the number of car crashes. Now we have a second box here that is identified by a different color and we can compare that to the number of people that passed their driving test.
In 2010, the number of car crashes was 4675. In 2011, there were 20891. In 2012, there was only about 2478, not very many. In 2013, there were 321. Now, using this graph, we can see, very minutely, the value is 321 when we hold the cursor over it. Obviously because of the massive disparity between the highest figure and the lowest figure, it is very small.
Now we can see how the graph can be made and how information can be arranged. We can also change the font, the alignment, the styles. If we want to show something is bad we can select it then highlight it.
For example, we'll highlight 20891 as bad, and 321 as good.
We can close Excel for now and go back to the graph. If we want to add we can double click on the chart and see some other options.
We can edit the data by clicking this. This will open Excel again.
We can also go to Layout if we want to change some things.
We can change the Axis Title, the Chart Title, and in Chart Title we can find a chart title that is directly on top of the chart, which we may not want to do. We can also do it above the chart.
We can also make the chart bigger by dragging a corner out.
We can change the title to "A Graph to Demonstrate the Correlation between the Quantity of People who Passed Their Driving Test and the Amount of Car Crashes". Slightly long winded title.
We have other options here to create a trend-line. We can see a linear trend-line and exponential trend-line which demonstrates the potential forecast for some areas.
We can also look at the data table and data labels. We can move them around into different positions, display data labels and position inside the base of data points.
Now we have the exact figures there which can be very helpful.
We can also show the data labels for the outside end. So now we can see both areas. We can also move one since it can't quite be seen. Even though we cannot see the actual amount in the column because it's so small, since I've put in the numbers here I can identify that it does exist and not give the impression that it's 0.
This is one of the ways you can make a very informative graph or chart. If you have any questions or suggestions please leave them in the comment section below. Thank you for choosing VisiHow.
Video: Insert a Table in Microsoft Word 2010
Recent edits by: Crystal, Thor