Q&A from the article:

Write an E-Mail for a Meeting Invitation

Edited by Prasa, Calob Horton, Eng, Dougie and 13 others

Questions and Answers

How to write an invitation letter to attend a board meeting?

I was assigned to write a letter of invitation to a homeowner who has many questions regarding the present administration of the association. We want to set a meeting to answer all his query. He is a delinquent homeowner who is not paying his association dues because he believed that the past administration is corrupt. Now he is questioning the present administration, and we want to invite him to the next board meeting to answer his questions.

Whatever you do, make the invitation to attend the meeting as inviting and not authoritative. Explain that you understand his hesitation about the new administration and wish to answer any questions he may have at the next scheduled meeting. You could ask for a list of questions in this invitation which will give him a feeling of control. Also, ask him if he has anything to suggest for improvements.

How should I write a formal meeting invitation?

I want to know the proper words I should use to write a formal meeting invitation.

If you're writing a formal meeting invitation, you want to be as polite, concise, and elegant as possible. Depending on what type of meeting you're having, you may want to write your invitation in an elegant font, as well; however, if it's a professional yet formal meeting, you'll want to stick to your company's default email font. Keeping these things in mind, you can outline your formal meeting invitation like this:

Dear [name of person or title of people you are inviting to your meeting],

I would like to formally invite you to a meeting that my company is hosting on [date] at [time] at [place]. This meeting will cover [topic of the meeting], as well as serving as a way for us all to catch up and enjoy the successes that we've experienced throughout this past year -- and to look forward toward our future successes as partners.

We all look forward to meeting with you and discussing our businesses together. I hope to see you all there.

Thank you, [Your name]

How to create a meeting calendar invitation?

How to create a meeting calendar invitation into Outlook.

Step 1. Select Calendar at the top of your Outlook account page.

Step 2. To the left, you will see that month's calendar, and you will click what date you want to schedule the meeting on or skip to whatever month and day and then click that date.

Step 3. Double click the date you picked and a menu titled "Appointment" will appear for you to put the start times and other pertinent information like the location. You also can attach any files or pdf in this window by choosing the attach file icon.

Step 4. Select the option called Invite Attendees. This will change the name from Appointment to Meeting.

Step 5. Once you have assigned people, you can check the Scheduling Assistant to see if they have already something in their Outlook Calendar during the time you scheduled.

Step 6. Double check you have added everyone on your list, then click send.

How do I draft an email inviting my tenants for a meeting?

We have just taken over the management of a commercial building. Several letters have been sent requesting for the evidence of payment and the tenancy agreement signed by the previous manager. None of the tenants have obliged our request hence the need to invite them over for a meeting.

You are requesting items that these tenants may not have kept. Have you asked for the books from the previous company? You are better off just signing new leases with the tenants.

More questions and answers on this topic can be found here: Invitation Letter: I am expecting my Country Director of my organization to visit me in my duty station. I want to write an invitation letter to other agency partners so that they will have a meeting with him. Agenda for discussion covers common services

The above questions are from the following wiki...
Write an E-Mail for a Meeting Invitation
More questions and answers

How can I write an invitation email to a bank to visit our office to rent it?

Send an email to my customer who has before visited our project to rent an office and now I going to invite them to our country, invite the security manager to visit our project and check it out, also to visit the world trade center

Send them an email thanking them for their previous interest and as a goodwill gesture, invite them to visit your offices a second time. If you do this, you should offer to cover their travel and lodging. Enclose a brochure of the World Trade Center and invite them to join you for a visit to the memorial.

I want to meet the vendor for our data center proposal?

I want to meet out the vendor for our data center proposal

Dear Sir,

I am requesting a meeting to discuss our future working relationship in the Data Center project. There will be a meeting on June 8th at 10 a.m. in the conference room of our offices on 98 Cherry Lane.


Robert Finch

I am looking for templates to write an invitation to a daily devotion that takes place at my church?

Some friends are interested in attending the daily devotions. One friend is the Mayor's Special Assistant, and he has asked for a formal invitation.

Use any of the samples on this page and just change the meeting dates to daily. If there is coffee or anything like that you can put Refreshments Will Be Served at the bottom of the invitation. If you can use your church's letterhead that would be suggested as well.

I want to write an email to my regional manager that he should take the interview of candidates tomorrow?

He should be present on time, with his questions, and with all his interview panels.

Dear Sir,

Interviews for the position of Clerk are scheduled for tomorrow, and it would be proficient if you could attend and lend us your input on our hire selection.


Matt Heart

If he is your regional manager, you just give him the time, date and location and what is happening there. Do not add anything like "Be Prompt" because this can be seen as disrespectful.

Could you please help me check the style and the appropriateness of my posting on Linkedin?

I am going to participate in the Toronto Annual Land and Development conference on 10th of May. I am new in Canada, but it is a great opportunity for me to:. 1. Meet the industry senior-level executives and start my networking with them. 2. To be noticed by my Canadian HR-connections in the Industry(they usually do not participate there, but it could be impressive for those who understands). 3. To be noticed by connections in the Industry to start communication and networking with them. I would like to post a publication on LinkedIn to invite my contacts to meet me at the conference to exchange business cards, have an introduction speech, arrange some meetings later. The final objective is, of course, to be offered a Senior-level job in the industry. All my Canadian friends and connections in the land development and construction industry, I would be happy to meet you at the '2016 annual Land & Development Conference' for a quick self-introduction/conversation, and in the hope of our future professional cooperation. Thank you in advance. I have tried: All\Dear my Canadian friends and connections in the land development and construction industry; I would be happy to meet you at the 2016 annual Land &Development Conference` for a quick self-introduction/conversation and in the hope of our future professional cooperation and communication. I think it was caused by: For a quick self-introduction/conversation and in the hope of our future professional cooperation and communication I am not a native English speaker, so I am in doubt about the phrase.

Your phrasing is just fine for what you would like to do. If you wish to shorten it, invite them to connect with you to network. This is the term used in the US/Canada for exchanging business cards/resumes for future business opportunities.

If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.


Article Info

Categories : Communications & Education

Recent edits by: Jay, VC, DeleteQnA

Share this Article:

Thanks to all authors for creating a page that has been read 122,615 times.

About this article

6 votes - 95%
Co-authors: 17
Views: 122,615

Thank Our Volunteer Authors.

Would you like to give back to the community by fixing a spelling mistake? Yes | No