Complete a Job Application Properly

Edited by Lor777, Eng

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Completed job applications are commonly required by employers as part of the job search process. They are used by human resource departments for candidates who apply for a job in person at a company. When you are asked to complete a job application prior to a job interview, you should submit your resume along with it, to be sure that your qualifications are presented in the best light. One purpose of the job application is to obtain factual information about you that can be used for payroll or health insurance. Although the other purpose of the job application is to obtain information about your employment history, your professional qualifications are usually expressed better in your resume.

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On a job application you are simply presenting information an employer needs to see to determine whether you should be considered for a particular job. The job application is a screening device. It does not get you the job. Sometimes you will be asked to complete a job application after you've been hired so that the actual information about you needed by the human resources department can be recorded and used to process the necessary paperwork to start you as a new employee. You will want to ensure that your job application is the best one an employer sees.

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Main Parts of a Typical Job Application

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  • Identification: Name plus your social security number.
  • Personal Data: Alien registration number or immigration status, address, telephone number, citizenship, and emergency information.
  • Educational History: Education and formal training
  • Job Interest: Desired position, salary desired, availability, and transportation.
  • Experience: Work experience, military experience, volunteer activities, certification, registration, licenses, professional associations, clubs, organizations, hobbies, interests, leisure-time activities, and other skills.
  • Miscellaneous: Future plans, references, and convictions (if applicable).

How to Complete a Job Application

  1. 1
    Be sure to print your name where asked on the application and sign the application neatly on the signature line. You should carefully read and verify all statements on the application before signing it. Never list a nickname. Always use your complete legal name.
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  2. 2
    Social Security Number
    Be sure to print your social security number so that it is readable and correct! Many companies use their employees' social security numbers in filing and computer systems. An error in your social security number could cause problems with your payments, benefits, taxes, retirement, and unemployment account.
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  3. 3
    Before you list your address, read the instructions. Then be prepared to put all your data in the correct spaces. If the application does not ask for a certain order, list your address in the following order: your street address, rural route or box number, city , state, and zip code. Consider your answer when asked how long you have lived at a certain address. This information gives employers an impression of your stability.
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  4. 4
    Telephone Number
    A source of frustration for an employer is wanting to reach a good candidate and not being able to do so because the candidate has either forgotten to leave a telephone number or has left an incorrect on. List a phone number that is likely to be answered during the day. If you are using an answering machine or voice mail, to accept your messages, be sure to create a positive impression on the caller by recording a professional sounding message.
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  5. 5
    You may be asked to indicate whether or not you are a citizen of the United States. Non-citizens are usually asked to list their visa type and number.
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  6. 6
    Education and Formal Training
    You should be able to account for all the time you spent in school or in training. This information could be important in explaining gaps in your employment history. It will also clearly indicate to employers whether or not you meet one of the primary requirements for the job that is available.
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  7. 7
    Salary Desired
    If you have not recently researched the job market, be careful how you answer this question. You do not want to undersell yourself or ask for such a high salary that you rule yourself out of the competition. If you do not want to give a desired salary amount, an alternative is to respond with the word open or negotiable.
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  8. 8
    Work Experience
    You should be well prepared to list your work history. List the data for your most recent job first. List your next most recent job in the next form, and so on. If you do not have any work history, you can list the word non-applicable in the first form and be prepared to offset this during an interview.
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  9. 9
    Professional Organizations
    Employers may be interested in the professional organizations to which you belong, Such a membership is especially important if the organization and job are directly related.
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  10. 10
    Many job-seekers think that employers do not contact references. This is a myth. Employers almost always contact references--especially when the job includes significant responsibility. Consider the following people to be your reference: Former employers, supervisors, and co-workers; Former teachers, instructors, and professors; Your minister, priest, or rabbi; Acquaintances or friends who have job titles indicating responsibility; Long-time acquaintances or friends.
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  11. 11
    Use a Pen
    Do not use a pencil; use only a black or blue pen. Your pen should let you print neatly without blobs, smudges, or smears. You many want to use a fine-point pen. This kind of pen makes it easier to print small when you must write in small blanks or boxes.
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  12. 12
    Bring Your Resume
    If you prefer, you may carry an extra resume with you to use as a reminder of important information as well. In fact, it is wise to be prepared to present a resume should you obtain an immediate interview.
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  13. 13
    Follow Instructions
    Be sure to read all the instructions before writing anything on an application. Many applications begin with general instruction, such as "Print in ink," or "to be hand printed in ink," or "Typewritten." Separate instructions may tell you not to put any data in certain spaces.
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Tips Tricks & Warnings

  • You you should apply now at the nearest social security office if you need a social security number.
  • It is wise to carry a spare pen with the same ink color and line width as your first pen.
  • Follow all the instructions on the job application.
  • Do not leave any spaces blank on your application.
  • If the answer to the question does not pertain to you, write non-applicable in the space.

If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.


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Categories : Job & Work Ethics

Recent edits by: Lor777

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