Writing a Letter of Congratulations

Edited by Timbuktu, Charmed, Rose B, Lynn and 15 others

In the digital world where we're living most of us have forgotten the ancient and usual things such as… writing letters on white paper for example. We can change this immediately by surprising someone we know with a letter of congratulations. We usually write these types of documents immediately after we hear a good news about somebody. The main purpose of congratulations' letter is to make the person smile and make him/her believe that he/she has somebody around who cares about him or her. Lovely, isn't it?

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Steps

  1. 1
    Writing letters of congratulations is simple
    .
    The most important rule is to create them with heart and soul.
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  2. 2
    First of all, take a usual sheet of paper
    .
    If you write to a very close person, it's a good idea to color it as you wish or to take a ready-colored sheet of paper.
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  3. 3
    Write the message as soon as possible--This is maybe the most important rule
    .
    The letter of congratulations will have an impact effect if it's immediately written and sent. If you delay it, then the person may feel neglected. If you write it as soon as possible, you will pleasantly surprise your friend or colleague. She/he will understand that you appreciate their achievements and will motivate them to continue to be as serious and stable as till then.
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  4. 4
    Decide if the letter will be formal or informal
    .
    The letter of congratulations can be formal or informal depending on how close is the person to you. Of course, if he/she is a long-term friend of yours, then the letter will be informal, and in the case, this person is your colleague, business friend, customer or even boss, then the letter must follow the formal tone.
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  5. 5
    Write the addresses
    .
    It's accepted that receiver's address should be put on the top left corner of the letter, and your address must be placed on the right side.
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  6. 6
    Appeal to the receiver with their first name
    .
    This will make your letter friendlier and will break the ice easily between you and the receiver.
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  7. 7
    Start with a word of congratulations
    .
    Just write 'congratulations' or 'I am very happy to hear that'. Make this a sentence or two.
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  8. 8
    Notice the reason for your writing
    .
    Use the first paragraph of the letter to tell the person why you're sending him/her this letter. State the reason for your writing by making the person understands that you know about his/her special occasion.
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  9. 9
    Don't include complicated sentences
    .
    Write simply; remember that you don't need to do an Academic report.
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  10. 10
    Follow the shining and positive tone.This is a positive letter, so write positively
    .
    Don't import negative comments or words. Make the person feel happier than he/she is.
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  11. 11
    Don't talk about yourself
    .
    Don't make the mistake of talking about yourself and compare your friend's achievements with yours. You appreciate on her so focus all your attention on her. Talking about you will make the letter heavy and confusing.
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  12. 12
    End with wishes
    .
    Make a noticeable conclusion of the letter. Congratulate the person and send her good wishes for the near future.
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Examples

Congratulations on being the top Technical Support Agent at Pemberley International Telecommunications this month. The cases that you handled have the most clients who provided good feedback.

Good luck next month.

Sincerely,

Name

Reasons to congratulate someone, special occasions

There are many reasons to celebrate in life, and many of these moments, so you will have myriad reasons to congratulate people. Here are some reasons to congratulate someone:

  1. 1
    Graduation
    Congrats3.jpg
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  2. 2
    New job
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  3. 3
    New home
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  4. 4
    Job promotion
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  5. 5
    Engagement
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  6. 6
    New marriage
    Congrats2.jpg
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  7. 7
    New baby
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  8. 8
    Milestone birthday
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  9. 9
    Milestone Anniversary
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  10. 10
    Retirement
    Congrats.jpg
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There are also several other ways to congratulate someone, from giving gifts to throwing luxurious parties in five star hotels. But what is important is simply that you have remembered to congratulate the person. No amount of gifts can beat that.

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Questions and Answers

How do I write a letter to a colleague on his or her job promotion?

Do I have to use phrases like congratulations, and well done, or should I use something else?

Anytime you are congratulating someone, the message needs to be genuine. Congratulating a coworker or colleague on a promotion is no different. Your letter should consider their position, and what they have done that earned them the promotion, specifically noting their hard work and dedication to the team or company. Below are some things you should add into any letter congratulating someone on a promotion:

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  1. 1
    Mention their time with the company
    .
    Be positive, and note their dedication.
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  2. 2
    Discuss their work ethic and attention to detail
    .
    Write about something you remember them doing that made their contribution stand out, and earned your respect for their work ethic.
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  3. 3
    Note things you and others enjoy about working with them
    .
    Some people genuinely contribute to making workplaces more enjoyable. Be sure to let your colleague know if they've done this for you or others in the workplace.
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  4. 4
    Tell them what you look forward to about them having their new position
    .
    Don't forget to mention any positive changes you know they'll bring to their new role.
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  5. 5
    Make sure they know you're there to support them
    .
    Let your promoted colleague know one or two specific things you're prepared to do in support of them in their new position.
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  6. 6
    Close by affirming your pleasure in working with them
    .
    Make sure to mention that you look forward to working with them in the years to come, and wish them success in their new position.
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Congrats note to our dentist who is celebrating her 25th in business?

We need to write a congrats note to our dentist who is celebrating her 25th year in business

You can pick some wonderful postcard associated with your dentist's profession. It may be humorous too. On the back or inside of the postcard, write the following:

Dear Mrs. [name]:

We, your faithful clients, are proud to know a professional like you; and we would like to congratulate you on your 25th birthday! We wish you immense success and luck in your current and future endeavors!

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Happy birthday, Mrs. [name]!

Yours sincerely,

[names]

How to write a letter of congratulations to the minister of sport?

Well writing a letter of congratulations to a friend is different from writing one to the minister so I need help

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

See more questions like this: How to write a letter of congratulation and good wishes?

Your friend [who lives in another province] has recently achieved a great feat in the sporting world. write a congratulatory letter to him/her?

The letter must able to touch the reader and the view how you proud on the and the letter must be touching to him/her

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Completing 5 years in our company, how can I congratulate him?

He is my colleague who have worked with me over 5 years. I have tried: What. I think it was caused by: Yes

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Hi, I'd like to write a birthday letter to the person who funds my education?

I just need two-three simple sentences to congratulate him with his 40th Birthday and to tell him that my mom also congratulates him. he is a very important person so the letter must be pretty serious and mature. Could you help me, please? Kind regards.

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VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

I want to give a congratulation letter to an institute?

To congratulate my institute and made me get the best results

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Write a letter to the newly appointed principal?

Write a letter to a newly appointed principal of your school congratulating him on his newly appointment, and requesting three areas you may want him to help in your school. I have tried: I have tried with the congratulation but how to continue the reason

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VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Report on congratulating for being judge?

Congratulating for being judge - how to start?

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My teacher gave me this, please help me?

You work for a restaurant supply company. Top Hat, one of the restaurants in your territory, was recently given a five-star rating by Table for Two, a regional magazine. Write the body of a congratulatory letter to Top Hat's owner, Geoff Zimmerman. Add necessary details.

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What to write when a question is asked in blanks like is addressed in the letter. Can you tell me what to write?

The letter is written by Sam to ramie, wishing her congratulations for standing first in class. What might be the answer to the blank or question below? ____________ is addressed in the letter. Please reply me back. My question is not about how to write congrats letter but is about how to answer the questions related to the letter such as who or what is addressed in the letter?

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VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

How do you write a letter to a minister as a student congratulating him or her about an athlete from their country?

How to write to a minister from a different country while congratulating on the achievement of the athlete and including what you admired the most as a student conducting a project. My situation is distinctive to what is covered in the article because it doesn't include examples of the addresses. I have tried: I tried so far to obtain this information because I would really like to know the tone it should be written in and to have samples of the addresses. I think it was caused by: I really want to be vivid as possible, have what I am searching for because this is the first time I have been conducting such a letter

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VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Write a letter to the medical superintendent congratulating him on the improvements in the local government hospital?

Can you help in writing in details about the question which I gave you. I thought that the letter will be written in advance but it actually shows how to write a letter.

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Referencing this Article

If you need to reference this article in your work, you can copy-paste the following depending on your required format:

APA (American Psychological Association)
Writing a Letter of Congratulations. (2017). In VisiHow. Retrieved Apr 28, 2017, from http://visihow.com/Writing_a_Letter_of_Congratulations

MLA (Modern Language Association) "Writing a Letter of Congratulations." VisiHow, visihow.com/Writing_a_Letter_of_Congratulations Accessed 28 Apr 2017.

Chicago / Turabian VisiHow.com. "Writing a Letter of Congratulations." Accessed Apr 28, 2017. http://visihow.com/Writing_a_Letter_of_Congratulations.

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Categories : Writing

Recent edits by: Daniel Duncan, Deepsa9, VisiHow

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