Write a Welcome Letter

Edited by Timbuktu, Charmed, Maria, Zornitsa Bukovska and 15 others

Welcome Letter from Four Seasons Whistler.jpg

The welcome letter can be described as a gesture of courtesy and consideration to somebody who joins your company's staff or neighborhood; someone who will take part in a social events you host or other special occasions. It's the loveliest way to show this person that you appreciate his/hers interest, presence or efforts in doing something under your management.

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This kind of letter can be formal or casual, depending on the situation. When you are welcoming a new member to your organization for example, the document will be formal. A letter to someone new in your neighborhood would have a more casual tone. When writing a welcome letter, your goal is to break the ice between you and your new friend, classmate, neighbor, customer or employee, as well as making good impression. It's an opportunity to demonstrate how much you value him or her. They should feel at ease in their new environment, and pleasantly surprised by your gesture of welcome.

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The welcome letter has the same structure as a usual one, but depending who you're writing to and why, it will start with different salutations and follow either a reserved or relaxed tone.

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How to Write

  1. 1
    Start your welcome letter with 'Dear John' (if the person you're writing to is a friend of yours or new neighbor), 'Dear guests' (if you're writing to people who will take part in an event) or 'Dear Mr
    .
    Smith' (if you write a formal letter to a person who has just joined your staff), 'Dear colleagues' (when you start a company's new year of business).
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  2. 2
    The first paragraph must be welcoming; one that reveals your excitement of the person's arrival
    .
    It should contain 2-3 strong sentences expressing your feelings.
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  3. 3
    Be succinct and expressive without being overly dramatic
    .
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  4. 4
    Build the body of the letter with 3-4 paragraphs
    .
    If you write a formal letter representing your company, include some details of the organization. Vary the body of the letter by adding images as attachments. It may also contain a full agenda of an upcoming meeting or visit.
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Sample Letter

Dear Ms. Bristow,

Welcome to Alta Vista!

We understand you plan to reside here, and we're sure you will find Alta Vista a pleasant and friendly place to work and live in.

If there is anything we can do to help you, please don't hesitate to let us know. Our business requires we are well informed about local conditions, and we may be able to help you in several ways. We can provide you with a street map, a list of fine places to dine, local arts events, routes and schedules, and we can answer any questions you have regarding Alta Vista.

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If you want to use our services, we will welcome the opportunity to include you among our clients.

Sincerely,

Questions and Answers

I don't know if I should write a letter?

New people just moved down the street about a month ago and they are about my age and I would like to make friends but I am scared to talk to them like I feel stupid so I was going to write a letter but I am scared to do that too.

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If you are nervous about approaching them, send them a fruit basket to be delivered with your name, phone number and address and a quick message of welcome to the neighborhood. There is nothing to be nervous about. You are just introducing yourself as a neighbor. The fruit basket plan gives you a pass on showing up at their door with brownies.

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Also, you could create a small gift basket yourself and leave it on their doorstep. Items like a potted plant are always nice and you can attach a card to the basket or plant.

How to greet friends in other country?

About our school, introduce yourself as a friend. A nice and lovely letter

Dear (Their Name),

This letter is to introduce myself as your pen pal from (Country and School). (Details about yourself) (Details about the school) (Details of differences growing up in your country vs. theirs.) (Ask 5 to 10 questions about them)

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Sincerely,

Your Name

How to write a formal welcome letter to the ambassador from an organization?

It would be great if you give me some sample and some guidance about how to write this letter.

Dear (Their Name),

It is a pleasure and honor to have you attending (name of company or organization). We would like to formally welcome you, and give you some information about (company). (Information such as schedule for the event). We ask that you do not hesitant to contact me, or one of our representatives regarding any questions you may have.

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Sincerely,

Your Name

Welcome message to the donor agency who granted your farm to market road project?

How to create a welcome message for their evaluation visit

Dear (Name of Agency),

Thank you so much for considering our Farm (Name) for the Farm to Market Road Project. Please let either myself, or (name) know if you have any questions, or need anything during your evaluation.

(Any information you want to share about your farm or a map. If you are providing refreshments you can mention that as well as where they will be located).

Sincerely,

Your Name

How can I write a welcome letter to our guest who will visit our islands?

Welcome letter to our guest who will visit Andaman next week. I have tried: Received letter to clients. I think it was caused by: How to impress people on our islands

Dear (Their Name),

Welcome to the Andaman and Nicobar Islands! You are sure to enjoy a magical visit while exploring the miles of sandy beaches, learning from the indigenous people of the island and experiencing some of the best diving in the world. We look forward to your stay with us and will do all we can to make you feel at home. This is our home and we love sharing its wonders with pride. Please feel free to ask any of us about Andaman during visit.

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(Mention guides or activities)

Sincerely,

Your Name (Place of Business)

I would like to write a lovely and perfect letter but I am weak at English. What should I need to study? I think I should start from basic for English Four Skills?

I would like to write a welcome letter to my native village which is in South Shan State near Taunggyi. What should I do for my daily? When I have Internet access, which website should I need to study more? Also I very much want to study abroad.

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You can create letters and then use Grammarly.com to correct any errors. This will also help you practice. Your other option is "Ginger", which also corrects punctuation and other grammatical errors in writing.

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English Practice and Rosetta Stone can both be accessed online for further assistance in English.

To study abroad you can access Study Abroad.com to see programs that are available for you to apply to in order to study abroad. Improve Your English Communication is a VisiHow article that can further assist you on your written and oral English skills.

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I am a travel agent and want to write a welcome letter to the client, mentioning his schedule at the venue.

I am a travel agent and want to write a welcome letter to the client, mentioning his schedule at the venue. Please help.

Dear (Their Name),

Welcome to our Travel Agency (Name)! Your schedule for (Name of Venue) is as follows: (Information)

Please contact me if you have any questions or concerns. I hope that you enjoy your stay in (where he is going)!

Sincerely,

Your Name Contact information

Can I have a simple certificate of recognition for a school organization?

Can I have a simple certificate of recognition for a school organization?

Free Printable Certificates has a variety of recognition templates you can download and print for free. You can use one of these to honor those being recognized. A great idea would be to print them off then frame them with frames you can purchase at a dollar store for a personalized presentation.

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I want to make a welcome card for my new buddy/friend to our class 12C?

The welcome card must be short.

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See more questions like this: I am trying to put together a very simple letter welcoming a new client?

I want to welcome my loved ones coming for a holiday.

I want them to come for a holiday, and spend time with me.

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To invite our customer for visiting our manufacturing plant?

To invite our customer for visiting our manufacturing plant, first meeting already done at his office and customer wants to visit our plant before starting any business. I have tried: We have visited customer office and shown our company profile and strength now customer need to visit our plant. I think it was caused by: Nothing

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Hi, this is Mariana from China, actually I am a sales and I want to write a letter to my customers, because they are going to visit me next month?

How to use some sentences very kindly like native speaker, it's not very easy to understand my chinglish.

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If you have problems with any of the steps in this article, please post in the comments section below.

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Article Info

Categories : Writing

Recent edits by: Nuance, Doug Collins, Rahulnegi

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