Write a Resignation Letter

Edited by Hotelier, Amanda, Eng

Hello, and thank you for watching VisiHow. In today's tutorial, I will show you how you can write a resignation letter. If you've decided that you're going to leave your job, the first thing you need to do is sit down with your boss and inform them. After you have passed that step, it's a nice thing to submit a resignation letter formally to the human resources department. It can be kept with your personal file. This is especially good if you would like to keep your boss or another manager or colleague as a reference. It's also nice to have on file if you're leaving on good terms, and may return to the company in the future.

Was this helpful? Yes | No
Write a resignation letter.mp4-canvas329 322667.jpg

Ad

Steps

  1. 1
    Submit the letter as a hard copy
    .
    Use standard A4 paper. This is regular printer paper, nothing fancy.
    Write a resignation letter.mp4-canvas71 488486.jpg
    Advertisement
    Was this step helpful? Yes | No
  2. 2
    Write a letter that is short and simple
    .
    Do not list any reasons for leaving. In the conversation with the boss, reasons for leaving the company will probably be discussed. We do not need to include those reasons in the resignation letter. We recommend completely leaving them out.
    Write a resignation letter.mp4-canvas86 527413.jpg
    Advertisement
    Was this step helpful? Yes | No
  3. 3
    Open the letter with the date
    .
    Leave two blank lines, and then add a greeting. "Dear" is a good greeting, followed by the boss's name, and then a comma.
    Write a resignation letter.mp4-canvas125 471154.jpg
    Was this step helpful? Yes | No
  4. 4
    Start the body of the letter one line below the greeting
    .
    Begin with a statement of intent. For example, "This letter is to formally announce that I am leaving my position as Assistant at XYZ company." Include the job title and the company name. Follow this with a line that mentions our last working day. For example, "My last day will be", and it should follow the employer's policy. If we're in the United States, the policy is often that we must give two weeks notice. We can sometimes give longer, but the typical period of notification for leaving a job is two weeks. This may be different in different areas or companies, however.
    Write a resignation letter.mp4-canvas206 150657.jpg
    Was this step helpful? Yes | No
  5. 5
    Thank the employer for the opportunity
    .
    Write a resignation letter.mp4-canvas219 142579.jpg
    Was this step helpful? Yes | No
  6. 6
    Note what was enjoyed
    .
    If we had a special project or a particular task that was part of our duties that we enjoyed, we can mention that here. We can also note what we learned while we were working with the company.
    Write a resignation letter.mp4-canvas256 14135.jpg
    Was this step helpful? Yes | No
  7. 7
    Include any intentions regarding the handover or the transition
    .
    In some cases, we may be training the person who will take over the position after we leave. In other cases, we may be simply wrapping up any final duties. This should be agreed upon between both parties.
    Write a resignation letter.mp4-canvas289 290114.jpg
    Was this step helpful? Yes | No
  8. 8
    Close the letter
    .
    We can close with a simple, formal, "Sincerely,". On the lines following, we add our name and signature.
    Write a resignation letter.mp4-canvas320 209923.jpg
    Was this step helpful? Yes | No
  9. 9
    This concludes our tutorial on how you can write a resignation letter
    .
    If you have any questions, comments, or suggestions, please leave them in the space below.
    Was this step helpful? Yes | No
    Advertisement

Video: Write a Resignation Letter

If you have problems with any of the steps in this article, please post in the comments section below.

Comments

VisiHow welcomes all comments. If you do not want to be anonymous, register or log in. It is free.

Article Info

Categories : Job & Work Ethics

Recent edits by: Amanda, Hotelier

Share this Article:

Thanks to all authors for creating a page that has been read 310 times.