Write a Letter of Request or Favor for Fundraising/Charity Event

Edited by Timbuktu, Maria, Charmed, Eng and 6 others

Some people find it difficult to make a request or ask for favors. There are times when asking for a request or a favor makes you feel that you are imposing on others. Most of the time, the person being asked feels complimented. They are pleased that they have it within their power to help others, so you should not be reluctant to ask.

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How to Write

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  1. 1
    Make sure that your request is specific.
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  2. 2
    Use a polite tone.
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  3. 3
    Explain thoroughly the reason of your request.
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  4. 4
    Make sure that you show an appreciation to the granter's.
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  5. 5
    Close the request with confidence.
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Example

Dear Mr. Darcy:

Could you do a small favor for a batch mate (2003)?

I am doing a research paper on charity fund raising. What I need is a sample of a letter asking for a contribution to a worthy cause. You have probably written such a letter asking for money for the Cooperative Organization in Blue Ribbon Company. Any names and dates should be deleted from the copy or transcript sent to me.

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Receiving a sample letter would be much appreciated.

Sincerely,

Do's and Don'ts in Writing a Letter of Request for Fundraising

  1. 1
    Do explain in detail what the purpose of the fundraising is.
    This is very crucial in actually generating interest to participate through donations. If you have not clearly stated what the advocacy of the event is, more likely people will not be compelled to offer help because they cannot identify with it. Be very precise as to what the objectives are and how do you plan to achieve those objectives.
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  2. 2
    Do introduce the beneficiaries of the fundraising event.
    Simply saying that it will go to less fortunate people is not enough to convince people that it is a worthwhile cause. Be specific when you describe your beneficiaries. For example, you can say that the focus of your organization are those abandoned kids that have been rescued from abusive foster homes. This way, your target benefactor will be able to gauge whether this cause is something that he or she is interested to be part of.
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  3. 3
    Do invite the benefactors to the actual event.
    For you to be able to prove that it is a real and valid event, as a sign of courtesy, invite them to attend the actual event as well. If attendance is not possible or there are constraints, at least send over a picture or video later on showing how the event occurred.
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  4. 4
    Do appreciate the time that the person reading the letter spent to go through your letter of request.
    People can easily just throw away a proposal and say that they are not interested. The mere fact that someone actually bothered to spend time to read should be reason enough for you to show your appreciation, whether or not they ended up donating.
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  5. 5
    Do not force the person to donate if he does not want to.
    Of course, you would like to gather as much sponsors as possible. However, unfortunately, this is not always the case, not everyone will be interested. Keep your letter as humble as possible and express appreciation to the person reading it, whether or not he actually gives a donation.
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  6. 6
    Do not impose a certain amount to be donated.
    Unless there are fixed packages that benefactors can choose from, never impose an amount to your target person. Fundraising should always be based on what the other person is able to give wholeheartedly, not because he is forced to do so.
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  7. 7
    Do not end the transaction after the benefactor has given a donation.
    Keep them updated on your further activities and especially on the results of the event. This is where a lot of fundraising groups make a mistake. They would be very active in communication during the time that they are soliciting for funds. The moment they received what they want, they just stopped communicating. Always keep the benefactors in the loop. This is also true even if the person did not donate anything as of now. It would not hurt to keep them updated on future activities. With those, they may eventually become interested to make a donation.
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Questions and Answers

How do you ask for a favor in a formal email?

I need to ask an event venue for the favor of lending a charity a space for a fundraiser.. I think it was caused by: I am not sure of what the wording should be when you are asking for a favor.

Dear (Their Name),

Our charity, (Charity Name), is planning a fundraiser to benefit (reason for the fundraiser). We are sending you this letter to request the favor of using your space during the fundraising event. We will mention your donation of space in all of our flyers and advertisement. Please let us know if you are willing to donate space for our event.

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Sincerely,

Your Name

If you have a set date and time for the event you will want to mention it so that they can check for availability. Find out what the tax law is and if they event space can use this as a tax exemption for their fiscal year. Try to come up with three incentives if they donate the space to you and put those in the letter. Consider that you are almost making a sales pitch of your charity while writing the letter.

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Article Info

Categories : Writing

Recent edits by: Christine dela Cruz, Graeme, Robbi

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