Write a Letter of Recommendation

Edited by Timbuktu, Charmed, Anonymous, Graeme and 2 others

In a letter, when you are recommending someone you need to mention person's strength it is best to mention 2 or more strengths of the person you are recommending. The person you are recommending should have more than one good quality but do not mention too many qualities even if they are all good as it is also important to keep some for this person to express during the interview.

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When you recommend someone you need to be specific. Do not speak in general but always be specific on what this person is good at.

Do not forget to mention the full name of the person you are recommending, your relationship with the person like for example manager, supervisor, teacher etc.

Also make your concluding letter an affirmation that the person you are recommending can fulfill the needs of the company or wherever you are recommending the person.

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Sample Recommendation Sentences

  • I recommend him highly as a stock controller.
  • He will rise to the top, whatever he does.
  • Charlotte was always a great help to me.
  • She is the one I can recommend with complete confidence.
  • I know she will meet up to your expectations.

How to Write

  1. 1
    State the complete name of the person you are recommending and the person's favorable trait.{
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  2. 2
    Always remember to mention your association with the person and make sure to use specifics instead of generalizations.
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  3. 3
    Make sure to conclude your letter by reaffirming your recommendation.
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Sample Letter

Dear Mr. Palmer:

Ms. Marianne James is highly recommended as a Human Resource Assistant. She worked for me for 3 years as a Human Resource Assistant. Not many will accomplish what she was able to in taking charge of confidential files and her payroll work is accurate. Her attendance is extraordinary, she is always on time, and she is always willing to take overtimes when asked. Her handling of applicants and new employees are very efficient and pleasant.

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She is the one I can recommend with complete confidence.

Sincerely,

Do's and Don'ts When Writing a Recommendation Letter

  1. 1
    Do be honest in your recommendation.
    Remember that recommendation letters are required by future employers not only as a part of a hiring procedure, but also to really get a better idea about the candidate. Therefore, it is indeed crucial that you state accurate information as they are and avoid making them nicer or exaggerating certain details.
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  2. 2
    Do highlight the areas that the candidate is strongly recommended for.
    This is one of the purpose of recommendation letters. Employers would like to have a better idea on the strong points of a candidate. Therefore, it would help a lot if you concisely state the areas of strength of the candidate and some proof why you think so.
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  3. 3
    Do mention areas of weaknesses, but phrase it as a recommendation or suggestion to the next employer, instead of a criticism.
    For example, if a candidate is not very good at time management, you can say this in a way that you are making recommendations to the next employer to guide him to be able to manage his schedule effectively.
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  4. 4
    Do maintain professionalism when writing your recommendation letter.
    If the person you are recommending is a very close friend, avoid using terminologies that are too personal or are not related to work. Always take into consideration who will be reading your recommendation and the kind of impression that you make out of writing it.
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  5. 5
    Don't ask the person you are recommending to write the recommendation for you and you will just sign it off.
    It will totally diminish the purpose of the entire practice. If you agree to make a recommendation, only do so if you strongly believe that there are good points to recommend.
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  6. 6
    Don't ask the person you are recommending to edit your recommendation based on his liking.
    Again, recommendation letters are done for a very important purpose. If it is done carelessly and not taken seriously, it can easily lead to bad hiring decisions.
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Article Info

Categories : Writing

Recent edits by: Christine dela Cruz, Graeme, Anonymous

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