Write a Letter of Invitation

Edited by Timbuktu, Charmed, Nate Pepperell, Lynn and 22 others

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A formal celebration of your special event is just around the corner. You plan to invite your coworkers from your company's firm. Even though it will be a formal and professional evening, you still want your party to be warm and friendly. What kind of invitation should you send to your business associates?

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Sending each guest a formal letter of invitation is the perfect solution. You can send out a formal invitation while adding a personal touch by including a warm note to each invitation. This will make every person you invite feel special, as you've single them out in their invitation by personalizing it.

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Composing a Letter of Invitation

When writing a letter of invitation, there is a certain degree of formality you should use, depending on your relationship with the person you are inviting. It can vary if you are writing to a friend, a co-worker, boss, or anyone else. Below are some ideas to get you started with your letter of invitation.

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How To Format A Letter Of Invitation

  1. 1
    Start with a friendly but appropriate greeting
    For instance, you can use "Dear" for a friend, but not for a boss. Uses Madam or Sir to begin a letter to your boss.
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  2. 2
    Mention the purpose of your invitation
    Are you inviting the recipient to a wedding? A birthday party? Write the kind of event, and the people involved. (i.e. who is getting married? Whose birthday?)
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  3. 3
    Clearly state the exact date, time and location
    If there's a special significance, you may also include an explanation of why you chose the date, time, or location.
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  4. 4
    Mention who else is invited
    Let the recipient know if they can bring guests, mention how many. You can also extend the invitation to specific other family members.
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  5. 5
    Explain a little about the event
    Mention if there are any special requirements in dress code or if the recipient will need to bring anything. Include a brief description of the event.
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  6. 6
    Request a confirmation
    Use the phrase 'R.S.V.P. by' and give a date. You can also use 'please reply if you can attend' or 'let us know at your earliest convenience'.
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  7. 7
    Express your anticipation of the reader's acceptance.
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Samples of Warm Sentences to Use in a Letter of Invitation

  • I will be waiting expectantly to hear from you.
  • I am looking forward to getting together with you again.
  • It will be a pleasure to see you again.
  • I would love for you to attend.
  • Hoping to see you there.
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Some Examples of Invitations

The following are some examples of invitations you might want to send. Here's an

Birthday Party

Dear Mr. Smith,

I would like to invite you to our daughter's birthday party at 6 PM on April 15th, 2015, at Devonian Garden.

We will be having a barbecue followed by fireworks. Dress code is casual, and you are welcome to bring your children.

Our daughter Emily would really love if you and your family could attend.

Please let us know by the first of April if you're able to attend.

Sincerely Yours, [NAME]

Invitation for a Special Event

Dear Regina,

The Witchburn Foundation is having an extraordinary guest at its lunch meeting on Friday. The guest is Melanie Cartwright, highly respected for being one of the biggest supporters of several charity foundations in our area.

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I thought you might be interested in attending. The meeting is at 11 AM on Friday, the 31st, and will be over by 3 PM.

Please let me know if you can attend. I can pick you up on my way there. I know you will be delighted to meet this very special guest.

Kind regards,

(Your Name)

Co-Workers Night Out


I would like to invite you to a dinner party that I am arranging for next Friday, August 29th. We will be going to Jerry's Pizzeria where there will be delicious pizza, great drinks, and a fun time with friends. It would be wonderful if you could attend.

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The plan is to leave work together after work on Friday and walk the short distance down the road to Jerry's Pizzeria.

Please let me know if you can attend the dinner party ASAP so I can finalize arrangements and confirm the booking.

If you have any questions, please feel free to contact me.

Kind regards,

(Your Name)

To The Boss Lunch Party

Mark Brown,

On behalf of your entire team, I would like to invite you to a lunch party we are holding on August 31, 2014 at the Hilton Hotel.

This lunch party will be a celebration of finishing the year and moving on to new and exciting things within the company, and there's no better guest to invite than the man who makes sure everything in our great company runs smoothly.

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We all hope that you'll accept our invitation so we can celebrate the success our company has had -- and will continue to have -- under your leadership.

Respectfully, David Hadson, Financial Manager

Here's another example:

Mr. Smith,

It was very generous of you to give the staff the afternoon off this Monday, the 17th. We have decided to host a lunch party in the main cafeteria and would love it if you would come and join us. Nancy from accounting will be taking head counts and preparing the dishes. Please RSVP by the 15th and CC your reply to her.

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Thank you again. We hope to see you at the party.


Invite Your Boss To Dinner

Dear Mr. Bausse,

Good day! I am writing today to invite you to dinner so we can discuss a few things regarding our new management. The dinner will be held at The Mighty King Restaurant on the 3rd floor of the Eastwood City Mall on September 3, 2014. Please let me know if you can make as soon as you can so I can finalize the reservation.

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I look forward to hearing from you.


Mr. Tesla

Writing a letter to your boss can be very nerve-racking: you have to write in a professional tone, and make sure nothing you say can be misread negatively. Below is another example of how to write a letter of invitation to your boss:

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Dear Mr. Sunny,

I am writing today to invite you to dinner as a way to show my appreciation for all the projects you've given me. I would love to treat you to dinner as a way of expressing my thanks. We can also take this time to discuss future projects. I've scheduled a reservation at the Golden Restaurant on September 10, 2014.

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Sincerely, Josh Belle 555-555-1292 (your number) Josh Belle@yahoo.com (your email address)

It might be a bit presumptuous to include a date when it's only your boss you're asking for dinner. Perhaps it might be better to give him a selection of dates, or include something like, "are you available any week night during the first week of August?". Setting the date before you ask your boss for dinner may backfire.

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Dear colleagues,

I'd like to invite you all for a group breakfast at Tiffany's on September 12, 2014, at 10 PM for a get together after work. I hope you guys can come.

Let me know as soon as you can, so I can start arranging it. See you there!

Sincerely, Anne Japalen

Here is another sample of invitation to co-workers:

Dear colleagues,

I am inviting you all to my party on September 8, 2014, at Big Restaurant at 5:30 PM. I'll be honored if you come to the party, which is being held in celebration of our company's success, both in the past and for the future.

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Let me know by the 5th if you will be attending, so I can make arrangements. Thank you, and I look forward to seeing you all at the party.


Questions and Answers

Kean Ezzy 555-555-1111 keanezzy222@yahoo.com

How to write a letter for inviting my friends for treats?

My marriage is next month so I am leaving this week. I want to give treats to everyone.


I'm writing to you today to invite you to a party I'm holding at Rose Palace at 4:30 PM on September 22, 2014. The party is a combination celebration of my upcoming wedding and going away party since I'm leaving this week for to get married. I hope you can make it; there will be delicious treats and lots of time to talk with one another!

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Your friend, Rosie

See more questions like this: How do I write a letter, inviting some of our supporters to a thank you lunch

How to write a letter for friends to invite lunch?

I want to invite friends who are helping and giving suggestions to my new company to lunch.

You can use this format:

Dear friends,

I'm writing today to invite you all to lunch at Don Mariano's on Elm Street on Saturday, September 6th, 2014, at 12 PM. I look forward to seeing you all there.

If you cannot attend, please inform me at 555-555-1234 as soon as you can. Thank you.



See more questions like this: How to write invitation letter on card for lunch

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I need to send an email invitation to all my friends for a party?

To send an email to all of your friends, make sure you know all of your friends' email addresses and enter them all into the To field, with each address separated by a comma. Example: friend1@sample.com, friend2@sample.com, friend3@sample.com.

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That being said, many people don't like their email addresses to be seen by every person you send the email to. Try this instead. Put your own email address in the TO: field. Put everyone else's email, as indicated above, in the BC field. This enables you to send all the emails at once, but the people invited will only be able to see their own email address.

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In the subject line put: Party Invitation.

The body of your invitation can be as personal as you want it to be, but make sure it includes the following:

  • Place, date, and time.
  • What's going on at the party.
  • If they need to bring anything.
  • The dress code.
  • Date by which they should RSVP.

How can I write an invitation letter?

I want to write an invitation letter for dinner

An invitation letter does not have to be very long. In fact, the more concise you can make it, the better. People don't want to devote much time to reading your letter. What's important, is that you explain these main points quickly so the recipients of your letter can decide if they can make your event:

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  • Purpose of the invitation.
  • Date & time.
  • Venue.
  • Any specific expectations that you may have of the person attending.
  • Process to confirm attendance.

I want to send an invitation to my guests for a very special dinner.

My English is not really good and I have never done it before. I really want some recommendations from you on how to write a proper letter. Thank you so much. As you can see, I want to write an invitation letter for my guests to come to our wine dinner next week. How should I write it so they will come? :D Thank you so much for your help. I'd love to hear from you soon!

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Your email invitation should give them a good first impression. You can get personal or formal in the letter; depending on the occasion or how well acquainted you are with the guest. When creating or drafting an invitation letter, you must be as accurate and detailed as possible. It should also be engaging and informative. Here is a sample letter that you can refer to when preparing your own invitation letter:

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I would like to invite you for a wine dinner on [DATE] at [TIME] at [PLACE]. This is a black tie event, so please wear your nicest tuxedo or gown. This wine dinner is for [PURPOSE]. Your presence is important and would be greatly appreciated. Please RSVP so I can finish setting the event up.

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I look forward to seeing you there.

Cheers, [YOUR NAME]

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How do I jazz up a Pastor's Luncheon invitation?

I'm having difficulty writing an invitation for a pastor's luncheon. I want to be creative with it.

Keep in mind that invitation letters do not have to be long. What's important is that you state what the event is about and the relevant details such as date, time, and venue. Beyond that, you can get creative with it. One idea is to tell a fun story from your church that your invitation's recipients will remember, or laugh about.

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Yes sir, thank you. How about this, sir?

Last month you had a holiday overseas where you stayed with some friends. They just sent you some photos of the holiday. Write a letter explaining why you didn't write earlier and invite them to come and stay with you. That's all sir Thank you.

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Dear [Names]:

It is a great pleasure to receive the memories of the last holiday that we shared together! I apologize for the absence of correspondence with you that can only be justified with my constant writing business letters, completely forgetting my own personal life. Thank you again for making my day brighter with these photographs!

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As you reminded me I need to take a break from business, I would like to propose another mutual short holiday, where you and I can spend some time together at my place. You do not need to bring anything. I hope you will be my guests.

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Please let me know when you are coming so I can prepare for the most entertaining stay for you.

Looking forward to hearing from you.

Best regards,

[Your name]

Inviting company management team and customers for dinner gathering?

I want to send an official invitation to my company managers and also our customers to invite them to a dinner gathering on behalf of my company. I don't have any idea about the content I should include, I just have address and date and a snapshot of Google map for the address.

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What you have so far is the basic information needed with the addition of adding the time of the event. Since you are inviting managers as well as customers you should make an invitation that has a theme. The theme can be simple like "An Evening Under The Stars" if you are doing an outdoor dinner party. Greetingsisland.com GREETINGSISLAND has many free printable dinner party themed templates that would give your invitation a more formal appearance. Since you are doing a dinner party, you will want to put what type of meal such as sit down, buffet or BBQ for instance.

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How to write a letter to the customer informing him that our office will be closed on Sep. 15 to 16, 2014 for the celebration of our 44th anniversary to be held in Palanan casino, Makati city?

Do you have any suggestions?

Dear Jim Bob, As a valued customer, we at Makati Motors would like to inform you we will be closed on September 15th and 16th so we can celebrate 44 years of serving customers like you.

We appreciate your understanding for any inconvenience this may cause.

Sincerely, Pat Wallen Makati Motors

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How can I start an article for a newspaper?

If I want to write an article, how can I write it?

You would write it as a factual story with details to back up those facts. You also can write an opinion letter and submit it to the "Letters To The Editor" section of your local paper. Most publishing companies require a journalism degree and with the advent of free informational blogs and websites, the journalism field is very hard to get into, and harder still to get paid for.

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Hello Timbuktu, my question as about the contents of the email to advise the time and venue of the dinner when your guest has accepted the invitation before?

Do you think the following text ID suitable:. Dear Mr. Ladjevardi, Thank you and the esteemed team from …company to accept our invitation for dinner on Monday, 16th October 217. It will be our great pleasure to be your host. Please be informed of the time and place of dinner as follows.Time: 8 p.m.. - Place: Restaurant X

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How to write an invitation to the food bloggers to write about a resto-cafe?

Hello sir,my name is Zahed rahman,I'm the PR of a new food chain sector in India.for the promotion of our resto-cafe,we want to invite the food bloggers to visit our cafe and promote us through food blogs and food pictures and by recommending us to the followers.I would like to know how can I write an attractive invitation to the bloggers to come to us and help us through this.

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