Write a Letter of Invitation

Edited by Timbuktu, Charmed, Nate Pepperell, Lynn and 19 others

Yassora 3103151239-meme.jpg

The formal celebration for your special event is just around the corner. You plan to invite your coworkers from your company's firm. Even though it will be a formal and professional evening you still want your party to be warm and friendly. What type of invitations should you use to invite your business associates?

Was this helpful? Yes | No | I need help

Sending each guest a formal letter of invitation is the perfect solution. You can send out a formal invitation while adding a personal touch by including a warm note to each invitation. Each individual will feel as if you've singled him out by extending a personal invitation.

Was this helpful? Yes | No | I need help

When writing a letter of invitation, there is a certain degree of formality you should use, depending on your relationship with the person you are inviting. It can vary if you are writing to a friend, a co-worker, boss, or anyone else. Below are some ideas to get you started with your letter of invitation:

Was this helpful? Yes | No | I need help

Invitation.png

Contents
Ad

Samples Of Warm Sentences to Use in a Letter Of Invitation

  • I will be waiting expectantly to hear from you.
  • I am looking forward to getting together with you again.
  • It will be a pleasure to see you again.
  • I would love for you to attend.

How To Format A Letter Of Invitation

  1. 1
    Include a friendly but appropriate greeting.
    For instance, you can use "Dear" for a friend, but not for a boss.
    Advertisement
    Was this step helpful? Yes | No | I need help

  2. 2
    Mention the purpose of your invitation.
    Are you inviting the recipient to a wedding? A birthday party? Write the kind of event, and the people involved. (i.e. who is getting married? Whose birthday?)
    Advertisement
    Was this step helpful? Yes | No | I need help

  3. 3
    Clearly state the exact date, time and location.
    If there's a special significance, you may also include an explanation of why you chose the date, time, or location.
    Was this step helpful? Yes | No | I need help

  4. 4
    Mention who else is invited.
    If the recipient can bring guests, mention how many. You can also extend the invitation to specific other family members.
    Was this step helpful? Yes | No | I need help

  5. 5
    Explain a little about the event.
    Mention if there are any special requirements in dress code or if the recipient will need to bring anything. Include a brief description of the event.
    Was this step helpful? Yes | No | I need help

  6. 6
    Request a confirmation.
    Use the phrase 'R.S.V.P. by' and give a date. You can also use 'please reply if you can attend' or 'let us know at your earliest convenience'.
    Was this step helpful? Yes | No | I need help

  7. 7
    Express your anticipation of the reader's acceptance.
    Was this step helpful? Yes | No | I need help

    Advertisement

Here's an example of an invitation to a birthday party:

Dear Mr. Smith,

I would like to invite you to our daughter's birthday party at 6 PM on April 15th, 2015, at Devonian Garden.

We will be having a barbecue followed by fireworks. Dress code is casual, and you are welcome to bring your children.

Our daughter Emily would really love if you and your family could attend.

Please let us know by the first of April if you'll be there.

Sincerely Yours, [NAME]

Sample Letter Of A Personal Invitation

Dear Regina,

The Witchburn Foundation is having an extraordinary guest at its lunch meeting on Friday. The guest is Melanie Cartwright, a highly-respected person for being one of the biggest supporters of several charity foundations in our area.

Was this helpful? Yes | No | I need help

I thought you might be interested in attending. The meeting is at 11 AM on Friday, the 31st, and will be over by 3 PM.

Please let me know if you can attend. I can pick you up on my way there. I know you will be delighted to meet the special guest.

Kind regards,

(Your Name)

Sample Of a Friendly Letter to Invite Co-Workers Out

Colleagues,

I would like to invite you to a dinner party that I am arranging for next Friday, August 29th. We will be going to Jerry's Pizzeria where there will be delicious pizza, great drinks, and a fun time with friends. It would be wonderful if you could attend.

Was this helpful? Yes | No | I need help

The plan is to leave work together at the normal time on Friday and walk the short distance down the road to Jerry's Pizzeria.

Please let me know if you can attend the dinner party ASAP so I can finalize arrangements and confirm the booking.

If you have any questions, please feel free to contact me.

Kind regards,

(Your Name)

Questions and Answers

Sample of invitation letter to the boss for a lunch party?

Mark Brown,

On behalf of your entire team, I would like to invite you to a lunch party we are holding on August 31, 2014 at the Hilton Hotel.

We're holding this lunch party as a celebration of finishing the year and moving on to new and exciting things within the company, and there's no better guest to invite than the man who makes sure that everything in our great company runs smoothly.

Was this helpful? Yes | No | I need help

We all hope that you'll accept our invitation so we can celebrate the success our company has had -- and will continue to have -- under your leadership.

Respectfully, David Hadson, Financial Manager

Here's another example:

Mr. Smith,

It was very generous of you to give the staff the afternoon off this Monday, the 17th. We have decided to host a lunch party in the main cafeteria and would love it if you can come and join us. Nancy from accounting will be taking head counts and preparing the dishes. Please RSVP by the 15th and CC your reply to her.

Was this helpful? Yes | No | I need help

Thank you again. We hope to see you at the party.

[YOUR NAME]

See more questions like this: Is there a need to detail all the activities in an invitation letter for a alumni homecoming party

How to write a formal invitation mail to boss on dinner?

You can use this format to invite your boss to dinner:

Dear Mr. Bausse,

Good day! I am writing today to invite you to dinner so we can discuss a few things regarding our new management. The dinner will be held at The Mighty King Restaurant on the 3rd floor of the Eastwood City Mall on September 3, 2014. Please let me know if you can make as soon as you can so I can finalize the reservation.

Was this helpful? Yes | No | I need help

I look forward to hearing back from you.

Sincerely,

Mr. Tesla

Writing a letter to your boss can be very nerve-racking: you have to write in a professional tone, and make sure nothing you say can be misread negatively. Below is another example of how to write a letter of invitation to your boss:

Was this helpful? Yes | No | I need help

Dear Mr. Sunny,

I am writing today to invite you to dinner as a way to show my appreciation for all the projects that you gave me. I would love to treat you to dinner as a way of expressing my thanks. We can also take this time to discuss future projects. I've scheduled a reservation at the Golden Restaurant on September 10, 2014.

Was this helpful? Yes | No | I need help

Sincerely, Josh Belle 555-555-1292 (your number) Josh Belle@yahoo.com (your email address)

See more questions like this: How do you write a letter inviting them to a formal dinner party

Sample of invitation to co-workers?

You can use this format as a sample invitation for your co-workers:

Dear colleagues,

I'd like to invite you all for a group breakfast at Tiffany's on September 12, 2014, at 10 PM for a get together after work. I hope you guys can come.

Let me know as soon as you can so I can start arranging it. See you there!

Sincerely, Anne Japalen

Here is another sample of invitation to co-workers:

Dear colleagues,

I am inviting you all to my party on September 8, 2014 at Big Restaurant at 5:30 PM. I'll be honored if you come to the party, which is being held in celebration of our company's success, both in the past and in the future.

Was this helpful? Yes | No | I need help

Let me know by the 5th if you will be attending so I can make arrangements. Thank you, and I look forward to seeing you all at the party.

Sincerely,

Kean Ezzy 555-555-1111 keanezzy222@yahoo.com

How to write a letter for inviting my friends for treats?

My marriage is next month so I am leaving by this week. I want to give treats to everyone.

Friends,

I'm writing to you today to invite you to a party I'm holding at Rose Palace at 4:30 PM on September 22, 2014. The party is a combination celebration of my upcoming wedding and going away party, since I'm leaving this week for the wedding. I hope you can make it; there will be delicious treats and lots of time to talk with one another!

Was this helpful? Yes | No | I need help

Your friend, Rosie

See more questions like this: Inviting manager for a house dinner

How to write a letter for friends to invite lunch?

I want to invite friends who are helping and giving suggestions to my new company to lunch.

You can use this format:

Dear friends,

I'm writing today to invite you all to lunch at Don Mariano's on Elm Street on Saturday, September 6th, 2014, at 12 PM. I look forward to seeing you all there.

In case you cannot attend, please inform me at 555-555-1234 as soon as you can. Thank you.

Sincerely,

Angela

See more questions like this: How to write invitation letter on card for lunch

Can you please teach me to write an informal letter to invite my friends to a momo party?

I am inviting my friends for a dinner this Saturday for a momo party. So can you help me write an informal letter?

You can write something like this this:

Hi friends,

Saturday, August 30th, 2014, I am holding a dinner/momo party at my house. It'll be a great time with friends, food, and a whole lot of fun!

Please call me at 555-555-5555 to RSVP a spot; I need to know how many of you are showing up so we have enough momo to go around!

I look forward to seeing you all on Saturday.

Thanks, [YOUR NAME]

See more questions like this: Hi, I need to write a letter to a friend to invite her to my 21st birthday for a school paper

Write an email to a friend inviting him to your party (reason for party; where/when; who is coming; activities)?

Hi Dan,

I'm holding a birthday party this weekend at the Golden Restaurant on 44th Street. Our entire high school group is going to be there -- we all really hope you can make it! There will be a karaoke machine, too; maybe you can give us your rendition of When the Children Cry again?

Was this helpful? Yes | No | I need help

Let me know if you can make it. We really want to see you!

[YOUR NAME]

See more questions like this: I would like to know the proper way to invite a friend on a trip

Invitation letter to my boss at work?

I don't know how to invite my boss to my mother's funeral using a letter?

You can use the following format to invite your boss to your mother's funeral:

Dear Mr. Bausse,

I am writing today to invite you to my mother's funeral at La Paz Funeral Homes. Please let me know if you can come so I can arrange someone to pick you up at the lobby. You can contact me at 555-555-1234. Thank you.

Was this helpful? Yes | No | I need help

Sincerely, Raymon Valenzuela

See more questions like this: Writing an invitation letter to a big group of managers at work

I need to send an invitation email to all my friends for a party?

To send an email to all of your friends, make sure you know all of your friends' email addresses and enter them all into the To field, with each address separated by a comma. Example: friend1@sample.com, friend2@sample.com, friend3@sample.com.

Was this helpful? Yes | No | I need help

Your subject should be: Party Invitation.

Your body can be as personal as you want it to be, but make sure it includes the following:

  • Place, date, and time.
  • What's going on at the party.
  • If they should bring anything.
  • The dress code.
  • Date by which they should RSVP.

See more questions like this: My manager asked me to send a mail to the entire team for a team lunch, and asking there suggestions for the venue

How can I write an invitation letter?

I want to write an invitation letter for dinner

An invitation letter does not have to be very long. In fact, the more concise you can make it, the better. People don't want to devote much time to reading your letter. What's important is that you explain these main points quickly so the recipients of your letter can decide if they can make your event:

Was this helpful? Yes | No | I need help

  • Purpose of the invitation
  • Date & time
  • Venue
  • Any specific expectations that you may have of the person attending
  • Process to confirm attendance

See more questions like this: I have to write a letter as an assignment I have to write an email and I have to meet a friend a suggest him 2 restaurants?

I want to send an invitation to my guest for a very special dinner. My English is not really good and I have never done it before. I really want some recommendations from you on how to write a proper letter?Thank you so much.

As you can see in my question above, I want to write an invitation letter for my guest for our wine dinner next week. How should I write it so they will come? :D Thank you so much for your help. I'd love to hear from you soon!

Was this helpful? Yes | No | I need help

Your email invitation should give them a good first impression. You can get personal or formal in the letter, depending on the occasion or how well-acquainted you are with the guest. When creating or drafting an invitation letter, you must be as accurate and detailed as possible. It should also be engaging and informative. Here is a sample letter that you can refer to when preparing your own invitation letter:

Was this helpful? Yes | No | I need help

Hello [GUEST'S NAME],

Greetings!

I would like to invite you for a wine dinner on [DATE] at [TIME] at [PLACE]. This is a black tie event, so please wear your nicest tuxedo. This wine dinner is for [PURPOSE]. Your presence is deemed important and would be greatly appreciated. Please RSVP so I can finish setting the event up.

Was this helpful? Yes | No | I need help

I look forward to seeing you there.

Cheers, [YOUR NAME]

See more questions like this: Hi Daniel I am organizing a formal charity dinner and a letter has been written, however because it is formal, does it require an invitation card as well? Can it be in an email or does it have to be by post? I don't want it to look unprofessional

Was this helpful? Yes | No | I need help

How do I jazz up a Pastor's Luncheon invitation?

I'm having difficulty writing an invitation for a pastor's luncheon. I want to be creative with it.

Keep in mind that invitation letters do not have to be long. What's important is that you state what the event is and the relevant details such as date, time, and venue. Beyond that, you can definitely get creative with it. One idea is to tell a fun story from your church that your invitation's recipients will remember, or laugh about..

Was this helpful? Yes | No | I need help

An informal letter about invitation?

About an invitation to a speaker for a conference.

Clearly state what the conference will be about, and why you are interested in inviting that particular person. If you have something specific you'd like the speaker to talk about, mention this in the invitation as well. You may also want to give the speaker an idea of the type of audience he will have so that he can prepare accordingly. Don't forget to include a contact number or email where the recipient can confirm his acceptance of the invitation.

Was this helpful? Yes | No | I need help

See more questions like this: Informal invitation to teachers and principals for get together

Yes sir, thank you..how about this sir?

Last month you had a holiday overseas where you stayed with some friends. They just sent you some photos of holiday. Write a letter explaining why you didn't write earlier and invite them to come and stay with you. That's all sir Thank you..

Was this helpful? Yes | No | I need help

Dear [Names]:

It is a great pleasure to receive the memories of the last holiday that we shared together! I can but apologize for the absence of correspondence with you that can only be justified with my constant writing business letters, completely forgetting my own personal life. Thank you again for making my day brighter with these photographs!

Was this helpful? Yes | No | I need help

As you reminded me that I need to take a break from business, I would gladly propose another mutual short holiday, where you and I can spend some time together at my place. You do not need to bring anything. I can only hope that you will be my guests. Please let me know when you are coming so that I can prepare for the most entertaining stay for you.

Was this helpful? Yes | No | I need help

Looking forward to hearing from you.

Best regards,

[Your name]

Inviting company management team and customers for dinner gathering?

I want to send official mail to my company managers and also our customers to invite them to a dinner gathering on behalf of my company. I don't have any idea about mail content, I just have address and date and snapshot of Google map for address

Was this helpful? Yes | No | I need help

The information you have so far is the basics needed with the addition of adding the time of the event. Since you are inviting managers as well as customers you should make an invitation that has a theme. The theme can be simple like "An Evening Under The Stars" if you are doing an outdoor dinner party. Greetingsisland.com has many free printable dinner party themes templates which would give your invitation a more formal appearance. Since you are doing a dinner party, you will want to put what type of meal such as sit down, buffet or BBQ for instance.

Was this helpful? Yes | No | I need help

See more questions like this: Dinner meeting with management team

How to write a letter to the customer informing him that our office will be closed on Sep. 15 to 16, 2014, for the celebration for 44th anniversary in our company to be held in Palanan casino, Makati city?

How to write a letter to the customer informing him that our office will be closed on Sep. 15 to 16, 2014, for the celebration for 44th anniversary in our company to be held in Palanan casino, Makati city

Was this helpful? Yes | No | I need help

Dear Jim Bob, As a valued customer we at Makati Motors would like to inform you that we will be closed from September 15 to 16th so that we may celebrate 44 years of serving customers like you. We appreciate your understanding for any inconvenience this may cause.

Was this helpful? Yes | No | I need help

Sincerely, Pat Wallen Makati Motors

See more questions like this: Can you help me to write an invitation letter for our first fraternity anniversary

How can I start an articles for a newspaper?

If I want to write any article, how can I write it?

You would write it as a factual story with details to back up those facts. You also can write an opinion letter and submit it to the Letters To The Editor section of your local paper. Most publishing companies require a journalism degree and with the advent of free informational blogs and websites, the journalism field is very hard to get into.

Was this helpful? Yes | No | I need help

See more questions like this: How to start in professional letters?

I am a shy person of a small christian community and wish to invite my Parish priest to our celebration?

Can I be availed with a sample letter

There are several samples above in this VisiHow article. To customize you would just name your Parish Priest formally and specify the type of event.

See more questions like this: Explain how you will be a great person to invite to Morethan.TV

Just wondering around how to say right things in right way?

Many thanks for VisiHow.com - I'm not a native English speaking person, searching for right way to create a invitation, a letter etc. for our customers. I was happy to find your webpage with lots of helpful information. Wish you lovely day ahead!

Was this helpful? Yes | No | I need help

Hello! You are welcome! We work hard on making everything accessible to everyone, both with articles and video tutorials! Please be sure to check back often. Meanwhile, you can watch a tutorial on how to prepare and present a CV or resume. Maybe you will find it useful. Thank you!

Was this helpful? Yes | No | I need help

Hello buddy, how are you, I have many questions can you please help me?

I have many questions can you help me

Our VisiHow community members cannot help you unless you ask those questions, please feel free to ask.

Comments

VisiHow welcomes all comments. If you do not want to be anonymous, register or log in. It is free.




Timbuktu
Premier Author
109 Articles Started
584 Article Edits
13,465 Points
Timbuktu is a premier author with VisiHow. Timbuktu has achieved the level of "Gunnery Sergeant" with 13,465 points. Timbuktu has started 109 articles (including this one) and has also made 584 article edits. 1,663,000 people have read Timbuktu's article contributions.
Timbuktu's Message Board
Timbuktu: Hi, my name is Timbuktu.
Timbuktu: Can I help you with your problem about "Write a Letter of Invitation"?
 

Article Info

Categories : Writing

Recent edits by: Jen M, Yuliya, Wonderer

Share this Article:

Thanks to all authors for creating a page that has been read 166,239 times.

Do you have a question not answered in this article?
Click here to ask one of the writers of this article
x

Thank Our Volunteer Authors.

Would you like to give back to the community by fixing a spelling mistake? Yes | No