Write a Letter of Apology

Edited by Timbuktu, Charmed, Jonathan, Lynn and 12 others

Meme write an apology for grievances! 80617.jpg

Writing a letter of apology is not always an easy task. Most of us are not comfortable admitting when we make a mistake. We feel insecure and antiquate when others are aware of our failures, and admitting to these failures seems only to draw more attention to them. Apologizing for something that we have done wrong can make us feel vulnerable and emotionally exposed. But it can also bring a sense of relief, a feeling of "righting a wrong" and bring healing to a relationship. Sometimes a letter of apology is needed to restore good standing between you and the individual you have wronged. There may be times while you are working for a business or company that you may be required to apologize on the company's behalf.

Was this helpful? Yes | No | I need help

Apology.png

To be effective, you need to make sure that your apology comes across as genuine, so it should be sincere, truthful, and heartfelt .

Ad

How to write

  1. 1
    Apologize at the beginning of the letter.
    Advertisement
    Was this step helpful? Yes | No | I need help

  2. 2
    Be specific.
    State what it is that you have or your company has done, humbly and honestly.
    Advertisement
    Was this step helpful? Yes | No | I need help

  3. 3
    Explain the problem or the issue and the action you will take to make amends and to prevent further issues.
    Was this step helpful? Yes | No | I need help

  4. 4
    Provide a forward-looking, positive note as your closing remarks.
    Was this step helpful? Yes | No | I need help

Samples of an apology at the beginning of the letter

  1. 1
    We are sorry for causing you all inconveniences.
    Advertisement
    Was this step helpful? Yes | No | I need help

  2. 2
    We try our best, but occasionally we make a mistake.
    We will try even harder to prevent mistakes in the future .
    Was this step helpful? Yes | No | I need help

  3. 3
    We are sorry that this is one of the few instances in which we cannot make a refund.
    Was this step helpful? Yes | No | I need help

Samples of a reason or explanation for an apology

  1. 1
    Unexpected events prevented me from being there.
    Advertisement
    Was this step helpful? Yes | No | I need help

  2. 2
    We regret the delay in getting your copies to you, our copy machine is out of order making it necessary to print orders at a different branch.
    Was this step helpful? Yes | No | I need help

Samples of closing remarks for apology letter

  1. 1
    We would like to convey our sincerest apologies for the inconvenience we have caused you.
    Was this step helpful? Yes | No | I need help

  2. 2
    We realize this does not completely make up for the damage that we might have caused you, but we hope that by acting quickly to try and correct the situation, you will not lose trust in our abilities.
    Was this step helpful? Yes | No | I need help

  3. 3
    Once again, I take this opportunity to apologize for our shortcomings, rest assured, our mistakes will not be repeated in the future.
    Was this step helpful? Yes | No | I need help

  4. 4
    We express our deepest regret that our company cannot proceed with the project as planned, but we do hope that you will give us a chance to make amends with a future project.
    Was this step helpful? Yes | No | I need help

  5. 5
    You deserve better than the treatment you received.
    We will review our company policies and amend them in order to serve you with the excellence you deserve when we work with you again.
    Was this step helpful? Yes | No | I need help

  6. 6
    We are very sorry, as we did not intend to disregard your business call, but we do hope that you will feel free to contact us again when needed.
    Was this step helpful? Yes | No | I need help

    Advertisement

Sample Letter

Dear Mr. Bingley:

I don't have any excuse for the delay, and I am truly sorry.

The clothes you ordered are being delivered today, and I am sure you will find them worth waiting for.

I enjoyed designing them for you, but they did take a little more time that I had anticipated.

I would appreciate hearing how well they are received by your clients.

Sincerely, (your name)

Whether you are writing a letter of apology for personal reasons or for a business, it is important to be thoughtful, specific and sincere. Hopefully, the result will be a restored relationship with a friend or renewed trust between business contacts.

Was this helpful? Yes | No | I need help

Questions and Answers

I was just looking for a simple apologetic closing to my co-worker email?

There's no problem, I already wrote my apology note, I just need a sincere apologetic closing

  • I thank you for your consideration of forgiveness.
  • Appreciation is given for your understanding of my mistake.
  • In the future mistakes like the wrong I have caused you will be avoided.

A final statement of " I am sorry" will end the letter with sincerity.

I submitted a wrong statement to our clients and the figures were different?

Now after sitting down with them I discovered I was the one on the wrong side. Now I need to write an apology

Dear Mr. Groot,

Upon reviewing the proposal that was submitted to you, I have noticed a mistake in the figures. A correction has been made and will be provided to you. If this has caused any issues on your end, please accept my apology and let me know if I can give you any assistance to rectify those problems.

Was this helpful? Yes | No | I need help

Sincerely,

Thad Hat

Can you help me please, how to apologize for my error in the contract that I sent to my boss. Thanks?

How can I say my apology in an email. Thank you so much

Dear Mr. House,

I have spotted an error in the Housing Contract that I sent you previously. Please disregard that contract and use the rectified contract that I have attached to this email. In future endeavors I will proofread and fact check better to avoid mistakes such as this.

Was this helpful? Yes | No | I need help

Your Faithful Employee, Sarah Cross

How can I write an email of apology?

I confronting with some problems in sending an answer to an email requesting review for a paper 2 months ago. Just I received a failure notice after sending email to that person. How can I include all excuses in my email in order to apologize. Thanks in advance

Was this helpful? Yes | No | I need help

Apologize for the oversight and delay and set a new time frame to email the exam review. You should rectify any issues that the delay of their exam review may have caused and address those corrections in the email as well.

Was this helpful? Yes | No | I need help

"I would like to apologize for my fault and the inconvenience that I have caused you "_the end of an apology letter?

"I would like to apologize for my fault and the inconvenience that I have caused you " is it a proper English ?as far as grammar is concerned?

Your sentence is grammatically correct. It means that you both know that there has been a certain uncomfortable situation caused by the blunder for which you apologize. You may also choose to write: "Please accept my sincere apologies for the mistake and any inconvenience caused".

Was this helpful? Yes | No | I need help

Is it imperative for me to be in the office today?

I'm so unbelievably sorry to be sending this email, but is it absolutely imperative that I am in the office this morning for our meeting? I have been very sick for the past 2 days and am feeling even worse this morning. I am certain that I have an ear infection and possibly strep. However, the amount of pain that I am having in my ear this morning is now unbearable and I need to see my doctor as soon as I can. . I do not like taking sick days and very rarely do. I don't think I have taken one in at least 6 months. I know that this could not come at a worse time. With my job on the line currently, I would not be sending this email unless I absolutely had to.

Was this helpful? Yes | No | I need help

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Hi, I'm looking for an effective closing remarks for my answer letter to the memo issued by my employer to me due to my habitual tardiness?

I'm looking for an effective closing remarks for my answer letter to the memo issued by my employer to me due to my habitual tardiness.. I have tried: Not yet. I think it was caused by: Due to my habitual tardiness

Was this helpful? Yes | No | I need help

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Hi. How are you? My question is how to write an apology letter for not participating in the coffee truck event?

how to write an apology letter for not participating in the coffee truck event . I think it was caused by: Fund is not enough

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

How to write apologize letter for sending wrong proposal quotation?

My problem is when I send email to our client I also attached the proposal (quotation) that is not included. now they are thinking that our company playing with them because I send two times of different quotation amount to the client. now I need your sample letter so I can apologize to them as soon as possible. . thank you. Now its hard for my situation . because I don't know how to explain them. I have tried: I rectify and check the exact amount to my supervisor. I think it was caused by: It cause a big problem to my company also to my boss for his client

Was this helpful? Yes | No | I need help

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Comments

VisiHow welcomes all comments. If you do not want to be anonymous, register or log in. It is free.




Timbuktu
Premier Author
109 Articles Started
584 Article Edits
13,465 Points
Timbuktu is a premier author with VisiHow. Timbuktu has achieved the level of "Gunnery Sergeant" with 13,465 points. Timbuktu has started 109 articles (including this one) and has also made 584 article edits. 1,663,000 people have read Timbuktu's article contributions.
Timbuktu's Message Board
Timbuktu: Hi, my name is Timbuktu.
Timbuktu: Can I help you with your problem about "Write a Letter of Apology"?
 

Article Info

Categories : Writing

Recent edits by: marlyn, VisiHow, tinyheaven

Share this Article:

Thanks to all authors for creating a page that has been read 8,925 times.

Do you have a question not answered in this article?
Click here to ask one of the writers of this article
x

Thank Our Volunteer Authors.

Would you like to give back to the community by fixing a spelling mistake? Yes | No