Write a Letter Asking for Donations

Edited by Hotelier, Amanda, Eng

...More

Creating the Heading

Hello, and thank you for watching VisiHow. Today, we have a series of videos on how to write a letter asking for donations. If you are working in a non-profit organization, you may need to ask for donations of either money, products, or services. In this tutorial, we will discuss how to write a proper letter asking for donations. We will begin by discussing the letter's heading.

Was this helpful? Yes | No| I need help

Steps

  1. 1
    Write the letter on company letterhead
    .
    This adds a more professional appearance to the overall letter. Spaced beneath the letterhead, write a custom heading.
    Advertisement
    Was this step helpful? Yes | No| I need help
  2. 2
    On the first line, write the date the letter was written
    .
    Advertisement
    Was this step helpful? Yes | No| I need help
  3. 3
    Leave one line of blank space
    .
    In our tutorial, one line of blank space is indicated by a hashtag symbol.
    Was this step helpful? Yes | No| I need help
  4. 4
    Type the name of the recipient
    .
    Double-check this for proper spelling.
    Was this step helpful? Yes | No| I need help
  5. 5
    One line below, type the mailing address of the recipient
    .
    This may be spread over a few lines as needed.
    Was this step helpful? Yes | No| I need help
  6. 6
    Leave two lines of blank space below the mailing address
    .
    Was this step helpful? Yes | No| I need help
  7. 7
    Write the greeting or salutation
    .
    For example, "Dear Mr. Smith,". Make sure to include the comma at the end of the greeting.
    Was this step helpful? Yes | No| I need help
  8. 8
    Leave one line of space, and then begin the letter
    .
    Was this step helpful? Yes | No| I need help
  9. 9
    This concludes part one of our donation letter tutorial, showing you how to create a professional heading
    .
    If you have any questions, comments, or suggestions, please leave them in the space below.
    Was this step helpful? Yes | No| I need help

Video: Write a Letter Asking for Donations Creating the Heading

Creating the Body

Hello, and thank you for watching VisiHow. This tutorial teaches you how to write a letter asking for donations. We may find ourselves writing such a letter if we are working for a non-profit organization. We will show you how to present our request for donations in a professional manner. This is part two of four, and discusses creating the body of the letter. In part one, we opened our solicitation letter with our heading and our salutation.

Was this helpful? Yes | No| I need help

Steps

  1. 1
    After the salutation line, leave one blank line
    .
    In this tutorial, a blank line is indicated by a hashtag symbol. Now we can begin the body of our letter. It will need three to four short paragraphs.
    Was this step helpful? Yes | No| I need help
  2. 2
    The first paragraph should provide context
    .
    Why are we writing this letter? This can be explained in a very quick one to two sentences.
    Was this step helpful? Yes | No| I need help
  3. 3
    Provide content
    .
    This will probably be one or two paragraphs long. These should be short paragraphs. We need to explain who we are and what we do. We should also explain why a donation is important. Consider including how the donation will be used.
    Was this step helpful? Yes | No| I need help
  4. 4
    Create an action-oriented paragraph
    .
    This is where we make our ask. Inform the recipient of the letter how donating benefits them. We may also want to address how their generosity will be recognized.
    Was this step helpful? Yes | No| I need help
  5. 5
    Provide a way for the recipient to contact us with questions
    .
    Invite them to contact us personally if we are sending the letter, or we can write the name, title, phone and/or email of a person that they should contact.
    Was this step helpful? Yes | No| I need help
  6. 6
    In between each paragraph, leave one line of blank space
    .
    Do this after the contact paragraph as well. Now we are ready to provide our closing statements, which we will cover in part three of this tutorial.
    Was this step helpful? Yes | No| I need help
  7. 7
    This concludes part two of today's tutorial on how to write the body of a letter asking for donations
    .
    If you have any questions, comments, or suggestions, please leave them in the space below. Thank you for watching VisiHow, and have a great day.
    Was this step helpful? Yes | No| I need help

Video: Write a Letter Asking for Donations Creating the Body

Closing the Letter

Hello, and thank you for watching VisiHow. Today's tutorial focuses on how to write a letter asking for donations. This is especially useful for anyone working in a non-profit organization. We will help you make sure that your letter is very professional. This is part three of four, where we discuss how to close the letter. In part one, we opened our letter with a custom heading and salutation. In part two, we left one line of space and continued on with the body of our letter, where we inserted context, content, and our ask. We also invited the recipient to contact us with any questions, and inserted one more line of blank space. We are ready to begin closing the letter.

Was this helpful? Yes | No| I need help

Steps

  1. 1
    Create a brief closing statement
    .
    For example, "Sincerely," or "Best Regards,", although there are many others that are suitable. Make sure to include a comma.
    Was this step helpful? Yes | No| I need help
  2. 2
    Leave four blank lines
    .
    In this tutorial, a blank line is indicated with a hashtag symbol. These lines allow space for the letter to be signed.
    Was this step helpful? Yes | No| I need help
  3. 3
    Type the sender's name
    .
    Was this step helpful? Yes | No| I need help
  4. 4
    In the line directly beneath, type the sender's title and the company name
    .
    Was this step helpful? Yes | No| I need help
  5. 5
    Sign the letter
    .
    Use the four spaces provided for this purpose.
    Was this step helpful? Yes | No| I need help
  6. 6
    This concludes today's tutorial on how to close a letter asking for donations
    .
    If you have any questions, comments, or suggestions, please leave them in the space below.
    Was this step helpful? Yes | No| I need help

Video: Write a Letter Asking for Donations Closing the Letter

Adding an Enclosure or Additional Information

Hello, and thank you for watching VisiHow. This tutorial teaches you how to write a letter asking for donations. This is especially useful for those employed by a non-profit organization. The aim is to present the request in the most professional way. This is part four in the series, and we will be addressing how to add an enclosure. We opened our letter on letterhead with the heading and the salutation. We left one blank line, and began the body. We included context, content, and a call to action. We also included an invitation for the recipient to contact us with any questions. We left another blank line, and we included a closing statement, our signature, and the sender's name, title, and organization. Now we need to add an enclosure. Perhaps, with our letter, we are enclosing a self-addressed, stamped envelope so that the recipient can send back their donation. We will need to include the envelope with the postage in our letter.

Was this helpful? Yes | No| I need help

Steps

  1. 1
    Add two blank lines
    .
    In this tutorial, a blank line is indicated with one hashtag symbol. These lines go below the sender's title and company name.
    Was this step helpful? Yes | No| I need help
  2. 2
    Write "Enclosure." Make sure to include the period
    .
    Was this step helpful? Yes | No| I need help
  3. 3
    If we have multiple enclosures, write "Enclosures (3)"
    .
    This would be for three enclosures. Use the number of enclosures that are being included.
    Was this step helpful? Yes | No| I need help
  4. 4
    Inform the recipient in the body that there are enclosures for their convenience or information
    .
    This can be included as part of who we are and what we do, why the donation is important, or as part of how it is going to be used. The exact place may depend on what is being enclosed. For example, the self-addressed envelope can be mentioned during the call to action. A sample sentence might read, "I have provided an enclosed brochure about our organization for more information" or "I have provided an addressed, stamped envelope for your convenience."
    Was this step helpful? Yes | No| I need help
  5. 5
    This concludes today's tutorial on how to write a letter asking for donations
    .
    In this part, we discussed how to add an enclosure to your letter. If you have any questions, comments, or suggestions, please leave them in the space below.
    Was this step helpful? Yes | No| I need help

Video: Write a Letter Asking for Donations Adding an Enclosure or Additional Information

If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.

Comments

VisiHow welcomes all comments. If you do not want to be anonymous, register or log in. It is free.

Article Info

Categories : Hospitality Industry

Recent edits by: Amanda, Hotelier

Share this Article:

Thanks to all authors for creating a page that has been read 508 times.

x

Thank Our Volunteer Authors.

Would you like to give back to the community by fixing a spelling mistake? Yes | No