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Write an E-Mail for a Meeting Invitation

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What is best format for an invitation to a business meeting?


When writing your business meeting invitation, you will need to cover all of the basics while still keeping the invitation short. Businesspeople are very busy, and they don't have time to read an article to schedule a meeting. Keep the invitation straightforward: provide the date, time, place, and reason for the meeting, thank them for taking the time to read the email, and tell them that you look forward to seeing them. Keeping all of these things in mind, here is an outline that you can use to write your invitation:

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Dear [person's name or group of people you're inviting],

I'm writing to you today to invite you to a business meeting that I'm holding on [date] at [time] at the [place]. During the meeting, we will be discussing [subject of the meeting].

Due to the importance of this meeting, I hope you will all attend.

Thank you very much for taking the time to read my invitation. I hope to see you there.

Thanks again,

[Your name]

Format email to schedule a meeting with the client?

Schedule a meeting with the client


Dear (Clients Name),

I am requesting a meeting so that we can discuss (subject of meeting). On Monday, June 8th at 3 p.m. there is an opening in my schedule and please let me know if this time works for you to meet me in our office on Cherry St.

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Because this is a promotional activity you should set up a meeting with the people involved or ones you are trying to entice to participate in facilitating by sending out a notice. You can use any one of the samples in the VisiHow article on this page or in the top answer above. Use phrasing like " We are planning a promotional activity and providing an information session on (dates etc)." If you have items that you are hoping with be provided then you should list these in the email.

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How to set an appointment with vendor, email format required?

How to set an appointment with vendor, email format required

Dear Vendor,

Our company, (Company Name), wished to meet with you to discuss providing service for our upcoming event. We would like to invite you to our offices on Richmond Street in Columbia Heights on June 8th at 4 p.m. Please reply to let me know if you can attend or if we need to make other arrangements of a day and time that is more convenient for you.

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The above questions are from the following wiki...
Write an E-Mail for a Meeting Invitation

More questions and answers

Fix an appointment with purchasing manager?

I want to meet the purchasing manager of a well known company.

Request a meeting but do not provide a time or date unless you are traveling and will be in their area and then you can list the dates you will be there. Provide a copy of your business profile if you wish to introduce products for them to consider. You may want to call their office and speak with their personal secretary to inquire about any scheduling openings and then send a confirmation email with your business profile.

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What will be the professional language approaching a respective person for an appointment?

Actually, I want to approach a respective business person for an appointment? What will be the professional language?

Dear (Their Name),

I am formally requesting a meeting with you at your earliest convenience to discuss (reasons of the meeting). Please respond back with the availability you have. Thank you so much for your consideration.

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Your Name

How to send a message to our marketing persons?

I need to send a message with details of the meeting that will be conducted on 26.07.15 with lunch at the meeting hall

Dear Marketing Team,

There will be a meeting on July 26th to discuss (reasons for meeting) at (time of meeting) in the meeting hall. Lunch will be provided.


Your Name

How do I write a short but well structured email to a business client regarding a well known event?

Durban July and available marquees and new business opportunities. I have tried: You have been invited to attend the annual Durban July horse racing event with social and good business networking experience. I think it was caused by: Its too long

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