Use Microsoft Word Shortcuts
Edited by Jerry Rivers, Lynn, Eng, Melsan
You probably use Microsoft Word every day, as it is a very popular word processor these days, and rather convenient to use. Below are some helpful commands that may make Microsoft Word even more convenient for you. Keep in mind that a few may be different for your particular version of Microsoft Word, but at least several you will find helpful and novel to you.
- 1That will work always, but you can cut and paste content more easily if you first double-click, or click and hold down the mouse for all text that you desire to cut and paste. Just drag the content once you have double-clicked or highlighted, and release the mouse at the desired location.Double left click, or highlight, and then drag the mouse - You may already use "Ctrl + C" for copying content, and "Ctrl + V" for pasting.Advertisement
- 2However, you want to strongly emphasize the content, you can create a double underline by hitting "Ctrl + Shift + D". If you are using a Mac computer, hit "Command + Shift + D".Emphasize text with a double underline - You may already know that you can bold text with "Ctrl + B" or underline with "Ctrl + You".Advertisement
- 3Where it says "Font", in that section you will see Aa.To even go stronger with your statement, and make all capital letters, just go to the "Home" tab at the top of the Word page.
- Click it, and at the drop down menu, you have one of the choices as "UPPER CASE".
- Just highlight the text that you wish to capitalize with the left click and drag of your mouse.
- Then click the "UPPER CASE" option. This will obviate having to delete and retype any text that you decide to capitalize once it is written.
- 4You can set any command for easy access this way. First, go to "View" at the top of the home page. It's the farthest right heading, and near the center of your screen. From "View", go to "Toolbars" > "Customize Toolbars" > "Commands", and scroll to the command that you desire. Now press down the left-click mouse button and drag the desired command to wherever you want it on the Toolbar.Easily add toolbar buttons - If you ever are searching for a shortcut for a command, and it is nowhere to be found, you can post it for use at the toolbar easily.
- 5All that is needed is for you to simultaneously hit Alt + Shift + D and the date is presented. For a Mac computer, hit Control + Shift + D for adding today's date.Automatically add today's date - You never have to type today's date at Microsoft Word again.
- 6Let's say that you have an excerpt or paragraph that you must add repeatedly to new text, such as an address, or perhaps instructions that you find yourself re-typing to many people. You can save a lot of time and trouble by automatically inserting that text. You can transform it to what's called a "Quick Part". Follow these simple steps for all "quick parts":Insert "Quick Parts" - This is similar in function to the "Autotext" feature in the old versions of Word.
- Highlight the text that you must repeatedly write.
- Left-click the "Insert" tab. It is just to the right of the "Home" tab on the upper left part of your Microsoft Word screen.
- Now hit "Quick Parts", which is near the right side at the top of the page. A drop-down menu will appear.
- At the bottom of the menu, select "Save Selection to the Quick Part Gallery".
- You can now insert that section of text into any page you are writing by hitting the "Quick Parts" tab. Click one more time to choose the Quick Part to be inserted. You can use this feature to conveniently add such repeated texts as letterheads or personalized logos.
- 7All you have to do is first highlight the text to be conformed. Next, hit Ctrl + Space bar. Voila! The two sets of texts are now uniform.Conforming text - Anytime you wish to copy and paste text from a webpage to conform to the desired text on another document at Word, you do not have to search for the font and style to conform.
- 8How to customize the "Quick Access Toolbar"
- For your convenience, you can easily put all of your most often used commands together in one spot.
- Click the tiny black "down arrow" in the upper left corner of the page.
- It will bring up the "Customize Quick Access Toolbar" drop-down menu.
- Click "More commands", which will allow you to add whatever icon to be posted on your toolbar that is in the menu.
- There is a check box that you can check mark at the bottom of the menu next to the text "Show Quick Access Toolbar below the ribbon" if you wish to have the Quick Access Toolbar in that location. This will place it closer to your Word document's text.
- 9You are welcome to add more shortcuts for easier use of Microsoft Word.These are some of the Microsoft Word Shortcuts to assist you in your writing.
List of key shortcuts in Microsoft Word
Most of us knows how to use the Microsoft Windows Word but do not know how to use the shortcut keys. To easily accessing some options and too lame of moving the mouse pointer and wanted to make it easy by simply pressing some keys on the keyboard. See the list of those shortcut keys while you are using the Windows Microsoft keys.
- 1Press Ctrl + Shift then Space barFor nonbreaking space.:Advertisement
- 2Press Ctrl the HyphenFor nonbreaking hyphen.:
- 3Press Ctrl + Letter BChange letter typing to bold.:
- 4Press Ctrl + Letter IChange letter typing to italic.:
- 5Press Ctrl + Letter YouPut underline to a word or upon typing:
- 6Press Ctrl then<Reduce font size to 1:
- 7Press Ctrl then >Increase font to 1.:
- 8Press Ctrl then [Decrease font to 1 point.:
- 9Press Ctrl then ]Increase font to 1 point.:
- 10Press Ctrl then space barRemove the/a paragraph when formatting.
- 11Press Ctrl letter CCopy the highlighted text:
- 12Press Ctrl letter XCut the highlighted text.:
- 13Press Ctrl letter VPaste the copied or cut text.:
- 14Press Ctrl + Alt letter VPaste the special:
- 15Press Ctrl + Shift letter VPaste the formatting:
- 16Press Ctrl + letter ZUndo your last action.:
- 17Press Ctrl + letter YRedo your last action.:
- 18Press Ctrl + Shift then letter GOpen count statistic:
While you are working with documents
- 1Press Ctrl then the letter NTo open a new document window:
- 2Press Ctrl then the letter OTo open an existing document:
- 3Press Ctrl then letter WTo close the Window:
- 4Press Alt + Ctrl then letter SMake two Windows, split or remove:
- 5Press Ctrl then the letter ZSimply save the document:
- 6Press Ctrl then letter FFind a text, word, phrase or sentence:
- 7Press Alt + Ctrl then letter YRepeat find:
- 8Press Ctrl then letter FFind and replace a word, phrase or sentence:
- 9Press Ctrl then Letter GOpens the Go to:
- 10Press Alt +Ctrl then the letter ZSwitch the last edited text, the four:
- 11Press Ctrl + the page upGo to the previous edit:
- 12Press Ctrl + the page downGo to the next edit:
- 13Press Alt + Sift and the left arrowAdvance a paragraph.:
- 14Press Alt + Sift and the right arrowDowngrade a paragraph.:
- 15Press Ctrl + Shift and letter NDowngrade a body of text.:
- 16Alt + Shift then Up ArrowMove Up the paragraphs that are selected.:
- 17Alt + Shift then Down ArrowMove Down the paragraphs that are selected.:
- 18Press Alt + Shift then Plus signExpand text (From Under heading):
- 19Press Alt + Shift then Minus SignCollapse text (From under heading):
- 20Press Alt + Shift then letter AAll text and even headings to Expand or Collapse:
- 21Press Alt + Shift then letter LDisplay all body text:
- 22Press Alt + Shift and number 1Display the 1st heading style:
- 23Press Alt + Shift then letter NDisplay all headings:
- 24Press Ctrl then TabInsert character tab:
- 25Press Ctrl then letter P.If you want to print the document:
- 26Press Ctrl + letter EAligned text, paragraph or sentence to center:
- 27Press Ctrl + Letter JJustify text, paragraph or sentence:
- 28Press Ctrl + the letter RAlign text, paragraph or sentence to right:
- 29Press Ctrl + letter LAligning a paragraph:
- 30Press Ctrl + letter MIndent to going right:
- 31Press Ctrl + Shift then letter MRemove indent from the left:
- 32Press Ctrl + letter TMake hanging indent:
- 33Press Ctrl + Shift then the letter TResize an indent (Hanging):
- 34Press Ctrl + letter QGet rid of the formatting paragraph:Advertisement
Those mentioned above are the basic and the most important that you take note for doing shortcuts upon making documents, instead of click a bunch of options to go to. Simply press the keyboard keys to easily access those options in your Microsoft Word.
Referencing this Article
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APA (American Psychological Association)
Use Microsoft Word Shortcuts. (2016). In VisiHow. Retrieved Apr 26, 2017, from http://visihow.com/Use_Microsoft_Word_Shortcuts
MLA (Modern Language Association) "Use Microsoft Word Shortcuts." VisiHow, visihow.com/Use_Microsoft_Word_Shortcuts Accessed 26 Apr 2017.
Chicago / Turabian VisiHow.com. "Use Microsoft Word Shortcuts." Accessed Apr 26, 2017. http://visihow.com/Use_Microsoft_Word_Shortcuts.