Use Microsoft Word Shortcuts
Edited by Jerry Rivers, Lynn, Eng, Melsan
You probably use Microsoft Word every day, as it is a very popular word processor these days, and rather convenient to use. Below are some helpful commands that may make Microsoft Word even more convenient for you. Keep in mind that a few may be different for your particular version of Microsoft Word, but at least several you will find helpful and novel to you.
- 1Double left click, or highlight, and then drag the mouse - You may already use "Ctrl + C" for copying content, and "Ctrl + V" for pasting.That will work always, but you can cut and paste content more easily if you first double-click, or click and hold down the mouse for all text that you desire to cut and paste. Just drag the content once you have double-clicked or highlighted, and release the mouse at the desired location.Advertisement
- 2Emphasize text with a double underline - You may already know that you can bold text with "Ctrl + B" or underline with "Ctrl + You".However, you want to strongly emphasize the content, you can create a double underline by hitting "Ctrl + Shift + D". If you are using a Mac computer, hit "Command + Shift + D".Advertisement
- 3To even go stronger with your statement, and make all capital letters, just go to the "Home" tab at the top of the Word page.Where it says "Font", in that section you will see Aa.
- Click it, and at the drop down menu, you have one of the choices as "UPPER CASE".
- Just highlight the text that you wish to capitalize with the left click and drag of your mouse.
- Then click the "UPPER CASE" option. This will obviate having to delete and retype any text that you decide to capitalize once it is written.
- 4Easily add toolbar buttons - If you ever are searching for a shortcut for a command, and it is nowhere to be found, you can post it for use at the toolbar easily.You can set any command for easy access this way. First, go to "View" at the top of the home page. It's the farthest right heading, and near the center of your screen. From "View", go to "Toolbars" > "Customize Toolbars" > "Commands", and scroll to the command that you desire. Now press down the left-click mouse button and drag the desired command to wherever you want it on the Toolbar.
- 5Automatically add today's date - You never have to type today's date at Microsoft Word again.All that is needed is for you to simultaneously hit Alt + Shift + D and the date is presented. For a Mac computer, hit Control + Shift + D for adding today's date.
- 6Insert "Quick Parts" - This is similar in function to the "Autotext" feature in the old versions of Word.Let's say that you have an excerpt or paragraph that you must add repeatedly to new text, such as an address, or perhaps instructions that you find yourself re-typing to many people. You can save a lot of time and trouble by automatically inserting that text. You can transform it to what's called a "Quick Part". Follow these simple steps for all "quick parts":
- Highlight the text that you must repeatedly write.
- Left-click the "Insert" tab. It is just to the right of the "Home" tab on the upper left part of your Microsoft Word screen.
- Now hit "Quick Parts", which is near the right side at the top of the page. A drop-down menu will appear.
- At the bottom of the menu, select "Save Selection to the Quick Part Gallery".
- You can now insert that section of text into any page you are writing by hitting the "Quick Parts" tab. Click one more time to choose the Quick Part to be inserted. You can use this feature to conveniently add such repeated texts as letterheads or personalized logos.
- 7Conforming text - Anytime you wish to copy and paste text from a webpage to conform to the desired text on another document at Word, you do not have to search for the font and style to conform.All you have to do is first highlight the text to be conformed. Next, hit Ctrl + Space bar. Voila! The two sets of texts are now uniform.
- 8How to customize the "Quick Access Toolbar"
- For your convenience, you can easily put all of your most often used commands together in one spot.
- Click the tiny black "down arrow" in the upper left corner of the page.
- It will bring up the "Customize Quick Access Toolbar" drop-down menu.
- Click "More commands", which will allow you to add whatever icon to be posted on your toolbar that is in the menu.
- There is a check box that you can check mark at the bottom of the menu next to the text "Show Quick Access Toolbar below the ribbon" if you wish to have the Quick Access Toolbar in that location. This will place it closer to your Word document's text.
- 9These are some of the Microsoft Word Shortcuts to assist you in your writing.You are welcome to add more shortcuts for easier use of Microsoft Word.
List of key shortcuts in Microsoft Word
Most of us knows how to use the Microsoft Windows Word but do not know how to use the shortcut keys. To easily accessing some options and too lame of moving the mouse pointer and wanted to make it easy by simply pressing some keys on the keyboard. See the list of those shortcut keys while you are using the Windows Microsoft keys.
- 1For nonbreaking space.:Press Ctrl + Shift then Space barAdvertisement
- 2For nonbreaking hyphen.:Press Ctrl the Hyphen
- 3Change letter typing to bold.:Press Ctrl + Letter B
- 4Change letter typing to italic.:Press Ctrl + Letter I
- 5Put underline to a word or upon typing:Press Ctrl + Letter You
- 6Reduce font size to 1:Press Ctrl then<
- 7Increase font to 1.:Press Ctrl then >
- 8Decrease font to 1 point.:Press Ctrl then [
- 9Increase font to 1 point.:Press Ctrl then ]
- 10Remove the/a paragraph when formatting.Press Ctrl then space bar
- 11Copy the highlighted text:Press Ctrl letter C
- 12Cut the highlighted text.:Press Ctrl letter X
- 13Paste the copied or cut text.:Press Ctrl letter V
- 14Paste the special:Press Ctrl + Alt letter V
- 15Paste the formatting:Press Ctrl + Shift letter V
- 16Undo your last action.:Press Ctrl + letter Z
- 17Redo your last action.:Press Ctrl + letter Y
- 18Open count statistic:Press Ctrl + Shift then letter G
While you are working with documents
- 1To open a new document window:Press Ctrl then the letter N
- 2To open an existing document:Press Ctrl then the letter O
- 3To close the Window:Press Ctrl then letter W
- 4Make two Windows, split or remove:Press Alt + Ctrl then letter S
- 5Simply save the document:Press Ctrl then the letter Z
- 6Find a text, word, phrase or sentence:Press Ctrl then letter F
- 7Repeat find:Press Alt + Ctrl then letter Y
- 8Find and replace a word, phrase or sentence:Press Ctrl then letter F
- 9Opens the Go to:Press Ctrl then Letter G
- 10Switch the last edited text, the four:Press Alt +Ctrl then the letter Z
- 11Go to the previous edit:Press Ctrl + the page up
- 12Go to the next edit:Press Ctrl + the page down
- 13Advance a paragraph.:Press Alt + Sift and the left arrow
- 14Downgrade a paragraph.:Press Alt + Sift and the right arrow
- 15Downgrade a body of text.:Press Ctrl + Shift and letter N
- 16Move Up the paragraphs that are selected.:Alt + Shift then Up Arrow
- 17Move Down the paragraphs that are selected.:Alt + Shift then Down Arrow
- 18Expand text (From Under heading):Press Alt + Shift then Plus sign
- 19Collapse text (From under heading):Press Alt + Shift then Minus Sign
- 20All text and even headings to Expand or Collapse:Press Alt + Shift then letter A
- 21Display all body text:Press Alt + Shift then letter L
- 22Display the 1st heading style:Press Alt + Shift and number 1
- 23Display all headings:Press Alt + Shift then letter N
- 24Insert character tab:Press Ctrl then Tab
- 25If you want to print the document:Press Ctrl then letter P.
- 26Aligned text, paragraph or sentence to center:Press Ctrl + letter E
- 27Justify text, paragraph or sentence:Press Ctrl + Letter J
- 28Align text, paragraph or sentence to right:Press Ctrl + the letter R
- 29Aligning a paragraph:Press Ctrl + letter L
- 30Indent to going right:Press Ctrl + letter M
- 31Remove indent from the left:Press Ctrl + Shift then letter M
- 32Make hanging indent:Press Ctrl + letter T
- 33Resize an indent (Hanging):Press Ctrl + Shift then the letter T
- 34Get rid of the formatting paragraph:Press Ctrl + letter QAdvertisement
Those mentioned above are the basic and the most important that you take note for doing shortcuts upon making documents, instead of click a bunch of options to go to. Simply press the keyboard keys to easily access those options in your Microsoft Word.
Referencing this Article
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APA (American Psychological Association)
Use Microsoft Word Shortcuts. (2016). In VisiHow. Retrieved Mar 25, 2017, from http://visihow.com/Use_Microsoft_Word_Shortcuts
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