Prepare a Travel Itinerary

Edited by Ann General, Monika, Anonymous, Maria Sharon Ubando and 14 others

An itinerary is something very handy for travelers, especially for those who love to do solo backpacking. An itinerary is like a guidebook for travelers that contains detailed, but basic information and instructions about your destination.

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Travel-Itinerary 1.jpg

This also holds the entire plan of your travel, like activities and suggested routes. Although we know that there is no perfect vacation and there are always situations that will come up during your travel, it is always best to plan ahead to prevent such hassles from being worse and to make sure that you can still make the most out of it.

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Why is it good to have an itinerary ready?

  1. 1
    Having an itinerary ready saves you a lot of time and energy.
    Time 1.jpg
    By having it prepared and printed prior to your departure date, it makes your escapade a lot easier, organized, pleasant and hassle-free; this can be very enjoyable for you.
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  2. 2
    You can maximize your vacation.
    Plan 3.jpg
    By having a plan, it can give you the opportunity to make sure that all of the places that you want to see will be visited. Coming up with a detailed schedule can help you see it all. Set a date for one place and another time for another. It will also pay to do your research, just to be sure that the date you are planning to visit is open to the public, especially if the landmark only operates on certain schedules. This will help you avoid making a You-turn just because you missed out on something. Knowing the proximity of places to other spots can also help you arrange the sequence more properly.
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  3. 3
    You get to book a good accommodation.
    Room 1.jpg
    There's nothing wrong with walk-in reservations. The problem is, it's not always guaranteed that there will be available rooms when you arrive. It will also save you some time when you book in advance. Make use of the time enjoying the sites, and not looking around for available hotel rooms. It is hard to get a good room during the peak season, so do not make the mistake of traveling without even checking for a place to stay.
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  4. 4
    Helps you get prepared with the budget.
    Budget trip 1.jpeg
    Having an itinerary will also help you determine how long you'll be staying. The longer your stay is, the bigger budget needs to be allotted. You can't travel, especially overseas, with "just enough" cash in your pocket. Unexpected things happen, so it pays to have spare tires on trips. Dining and wining, transportation, entrance fees and souvenirs are just a few of things that you will spend on.
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How to Make an Effective Travel Itinerary?

  1. 1
    Book your flight with major airlines.
    While you can find good deals from small airlines, you must still consider your safety and all the other people traveling with you. There also are good smaller airlines, so make a good judgment before you book your flight. Take note of your flight number, airline, departure date and confirmation number.
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  2. 2
    Take note of your hotel accommodation information.
    This includes the hotel name, address, contact number and confirmation number. Getting directions from the airport or terminal going to your hotel in advance would really be helpful too.
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  3. 3
    List all the activities that you want to try and places that you want to visit, plus the number of days you want to stay.
    This is to ensure that you will be able to maximize your time while on vacation. Also, take note of the routes or ways that you will have to take to go to each place. A map will be of great help.
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  4. 4
    Take note of all the fees that you will have to pay along the way, like terminal fees, entrance fees or your transportation fares.
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  5. 5
    List all the stopovers that you would like to make.
    This includes visits to local restaurants, or even some of their souvenir shops.
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  6. 6
    Show the itinerary to your traveling mates.
    It is important that you show them the plans for the travel, for they could have some ideas that could make the trip even better. Besides you all are traveling together, so all must enjoy doing the things they want to do during the trip as well.
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It is also advisable that you inform your family members who are not traveling about your itinerary for emergency purposes.

What are the Advantages of Not Having an Itinerary?

  1. 1
    Adventure.
    Adventure is okay from time to time, because it gives you the adrenaline rush and thrill that can make you feel more energized. Traveling without an itinerary prepared is something exciting. You don't know what lies ahead and you'll be surprised by what could be waiting.
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  2. 2
    Relaxation.
    Since you don't have anything planned ahead of you, you can watch the sunrise and sunset, go hiking, bar-hopping or do whatever you want to do during your vacation. You can stick to whatever you like and changing plans is not something that can ruin your vacation, since you don't have a solid plan established in the first place.
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  3. 3
    Flexibility.
    Because you do not have a schedule to follow, you have the ability to stay at a certain place longer than what you may have first thought, especially if you find the place refreshing and far different from where you came from.
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What are the Disadvantages of Not Having an Itinerary?

  1. 1
    It Could be Stressful.
    This could happen if you arrive at the place and you end up not having an accommodation for the night, because the place is already fully booked. So instead of spending your first night energizing for the next day's trip, you have to go looking for a place to stay.
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  2. 2
    Transportation Issues.
    If you wanted your trip to be adventurous, then you may have ended up ignoring the thought of researching the modes of transportation that you need to take during your trip. Then you don't know where and which rides to take to get to the places that you want to visit. Or you may not have any idea what the places' schedules are and it might have to wait a while for a place to open, or to take the next trip.
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  3. 3
    Not being able to see all the places that you wish to visit.
    This can happen if you do not have an idea about how far or close each place is to each other. Research and an itinerary are the keys to a fun and time-saving trip.
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  4. 4
    Spending too much.
    Since everything is unplanned, you often tend to spend more than what you have projected. You may be able to find hotels to stay at, but they could be expensive for walk-in guests, or all the cheaper accommodations may already be fully-booked.
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Plan your next trip carefully and spend each and every bit of time you have enjoying this vacation that you have been waiting for.

Questions and Answers

I'm looking for free online itinerary template for upcoming trip, so kids know where we're going, etc?

Looking for free online itinerary template for upcoming trip, so kids know where we're going, etc. Do you know a site? (Trip it is not free)

Trip It is actually free for their lowest tier of service. The higher tiers, which cost more to provide, do charge a fee, but there are no reliable companies in the market that offer a high level of free online premium travel itinerary service.

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You can also try Plan Apple, Trip-o-Matic, Trip Advisor, and Free Trip. Each of these offers varying levels of service, and the availability of free or discounted offerings is subject to change. Make sure you check them in advance before committing to any travel plan that relies on a given service.

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See more questions like this: I need to submit a travel itinerary for my online visa application. Please, do I have to create it with an excel or word template?

An example of fully prepared itinerary?

A sample of an itinerary advantages and disadvantages

  • Your Trip Name 2016

Travel Dates: Monday, 00/00/00 �" Friday, 00/00/00

Day 1 �" Monday, 00/00/00

12:00 PM - Transportation

Leaving: Time Leaving from: Place/Airport Address: Place/Airport Airline/Vendor: Flight #:

Arriving: Time Arriving to: Place/Airport Address: Place/Airport Airline/Vendor: Flight #:

Notes/Details:

12:00 PM �" Where You're Staying

Name: Hotel/Name Address: Phone: ( ) - Check-in: Check-out: Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Tour/Activity

Name: Tour/Activity Title Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Restaurant

Name: Restaurant Name Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Tour/Activity

Name: Tour/Activity Title Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Restaurant

Name: Restaurant Name Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

Day 2 �" Tuesday, 00/00/00

12:00 PM - Transportation

Leaving: Time Leaving from: Place/Airport Address: Place/Airport Airline/Vendor: Flight #:

Arriving: Time Arriving to: Place/Airport Address: Place/Airport Airline/Vendor: Flight #:

Notes/Details:

12:00 PM �" Where You're Staying

Name: Hotel/Name Address: Phone: ( ) - Check-in: Check-out: Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Tour/Activity

Name: Tour/Activity Title Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Restaurant

Name: Restaurant Name Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Tour/Activity

Name: Tour/Activity Title Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Restaurant

Name: Restaurant Name Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

Day 3 �" Tuesday, 00/00/00

12:00 PM - Transportation

Leaving: Time Leaving from: Place/Airport Address: Place/Airport Airline/Vendor: Flight #:

Arriving: Time Arriving to: Place/Airport Address: Place/Airport Airline/Vendor: Flight #:

Notes/Details:

12:00 PM �" Where You're Staying

Name: Hotel/Name Address: Phone: ( ) - Check-in: Check-out: Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Tour/Activity

Name: Tour/Activity Title Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Restaurant

Name: Restaurant Name Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Tour/Activity

Name: Tour/Activity Title Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

12:00 PM �" Restaurant

Name: Restaurant Name Address: Phone: ( ) - Reservation #: Est. Cost: $ Notes/Details:

Traveler Contact Information

Name Phone Email Emergency Phone

Name (555) 000-0000 you@email.com Name (555) 000-0000 Name (555) 000-0000 you@email.com Name (555) 000-0000 Name (555) 000-0000 you@email.com Name (555) 000-0000 Name (555) 000-0000 you@email.com Name (555) 000-0000 Name (555) 000-0000 you@email.com Name (555) 000-0000

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The advantage/disadvantage to having a fully prepared travel itinerary is listed above in the VisiHow article

Advantages of an itinerary for your boss?

Advantages and disadvantages of an itinerary

Organization and preparation are essential in business travel. When you create an itinerary, you or your boss can schedule meetings and events and be assured that they will have enough time to make their flight back home for instance. It also shows that you are a professional if you create one for your boss.

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Discuss the importance of an itinerary?

I would like to get like ten points

You can create ten points of importance from the VisiHow article and answers within the Questions and Answer section.

Create a handout for student travelers?

Need to create a handout that includes flight info, hotel info, weather, currency, exchange rate, restaurants,and travel insurance for students traveling to Germany. I can't find a template that works for everything. Suggestions?

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Use the template above in this VisiHow Questions and Answer section and add your extra info that is not in the template.

Discuss an itinerary and prepare a simple travel arrangement for your boss traveling for a two days meeting?

This VisiHow article details what you need to create a travel arrangement for your boss.

See more questions like this: Imagine that you have decided to go to GOA prepare an itinerary?

Exam of international ticketing?

Hello, may I find here some exercise of itinerary for preparing my international ticketing exam

You can find a template in the Questions and Answers Section.

Need guidance in preparing an travel itinerary?

How to do it in word or excel, I have all the required mails and scans

You could upload your scanned files into word or use Google docs. Google Docs is easier to use for this type of method and you can access Google Docs from any device or location using your Gmail account.

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5 important steps to take in preparing itineraries for business travel?

Can not understand the question and I have no answer

Before preparing and itinerary for either yourself, a colleague, your boss or a working team there are five things that you must do or check before you finalize your plans.

  1. 1
    Prepare a business itinerary as early as you can, weeks or even months before, to solidify your plans and get the cheapest deals on hotel and travel rates and send out a tentative itinerary to your clients to minimize potential conflicts
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  2. 2
    Confirm that all details that pertain to your trip are correct before you send it out to any other parties by printing of travel confirmations.
    This includes dates, times to be picked up and dropped off, times of arrival and departure, check-in and check out times of hotels that you may be staying at and any other travel requirements such as car rental or limousine rental.
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  3. 3
    Confirm with all parties involved that all of their necessary papers are in order.
    This can include travel insurance, driver's licences and passport
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  4. 4
    Send copies of any important information that might be travelling with you to the person/s you are meeting with.
    Back up anything on a travelling computer on a flash drive or hard drive and make sure you have printed out hard copies of the information you need to deliver at your business meeting.
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  5. 5
    Remember to stay updated with the latest developments with regards to the weather and transportation delays so that you can stick to your schedule, and update your colleagues and your client of any changes in your plans.
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See more questions like this: Explain five important steps you should take in prepairing itineraries for business travel and explain their significance

I am asked to prepare an itinerary requesting for fuel and describing activities

I want to visit all the sites within the block I am supervising, already constructed structures, Construction of roads ongoing, Agricultural, Business Center and stores in different chiefdom in the block. Therefore I am asked to prepare an itinerary requesting for fuel and describing activities.

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You will need to determine the mileage that will be used and the current fuel prices for that location. For activities use a map and try to block times at each location that you want to visit.

See more questions like this: What are the questions I need to asked the traveller

Preparing an itinerary is one of the duties of the secretaries and administrator?

Explain the relevant points that should be considered when drawing up an itinerary?

The points are explained in this VisiHow article.

How do we make a simple and attractive itinerary?

For ex. itinerary is suitable for both the parties like accommodation, destination should be balanced

Use the template in this VisiHow article. For dual parties you can either the different parties on the front and back.

How to make itinerary for website?

I want to make website for tours in India, what should I do and how can I make an itinerary in the website, can you help me out regarding this. I have tried: I just checked out other agencies website. I think it was caused by: I am fresher in this

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Depending on what website platform you are using, you should create a page for each itinerary package using sample detail until they book travel. Then you can give specifics.

How to make a dummy tour Itinerary?

Tour itinerary to Disney land Hong Kong

Use the template in this VisiHow article and add details about Disneyland Hong Kong like ride fast passes and show times. Travel information for Disneyland Hong Kong can be found here.

Ntarra is an agent and draws up a tour plan for the South African and Lesotho spectators to the 2014 FIFA World cup Soccer in Brazil?

Give TWO reasons why a general itinerary would be a more suitable for this group than a personalized itinerary for the member of the group.

  • Flexibility
  • Custom plans can be made personally in their general itinerary

I NEED A TEN DAYS ITINERARY FOR MY TRIP IN THE UNITED STATE OF AMERICA?

Please I will be happy if you could help me prepare travel itinerary for my trip to the united states. I have tried: Haven't done anything. I think it was caused by: Lack of knowledge on the preparation of itinerary

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It is hard to create an itinerary because the United States is large and has several popular travel regions. Please refer to the Itinerary Template in this VisiHow article.

Can you help me on how to start in this?

You are the secretary to the CEO of Raziela Holdings. You have been tasked by your CEO to organize business itinerary for domestic and overseas travel for the Board members coming for the Board meeting on the 25th June, 2016. The meeting will be held in your company Board room in Suva. There are ten Board members. Seven live in Suva but three are coming from overseas. They are Mr. Amanda Star coming from Wellington, New Zealand; Ms Jean Saunders coming from Brisbane; Australia and Mr. Timothy Walker coming from Tokyo, Japan. In consultation with two travel agencies, provide two travel itineraries (with cost) for each of your three overseas Board members to arrive one day before the meeting and to return one day after the meeting.. In consultation with 2 hotels; get two quotations for two nights' accommodation for the three Board members.. In consultation with your transport unit make arrangements for the Board members to be picked up from Nausori Airport on the day of arrival and be dropped at Nausori Airport on the day of departure. Specify time of arrival and departure so that transport does not wait for too long and Board members are on time for check in.. Choose the travel itinerary and the hotel accommodation you would recommend.. A. Write a letter / minute to your CEO informing him of the arrangements you have made for the three Board members travel and accommodation. Provide reasons of your choice of travel and hotel accommodation. Include the cost for travel and hotel accommodation for the Board members. Attach quotations for his reference. Ask for his comments and approval so you can inform the Board members.. 29. Task 2 Information to Ms Jean Saunders [10 Marks]. B. Your CEO has given approval to your arrangements. Write a letter to Board member, Ms Jean Saunders informing her of:. 1. Her travel & daily itinerary ;. 2. Details of a contact person;. 3. Her travel arrangements on arrival;. 4. Her hotel accommodation. 5. Credit facilities available to her.. 6. Any other relevant information

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Categories : Travel & Leisure

Recent edits by: ngoako, Naresh kumar, MR IBRAHIM KALOKOH

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