For example, when booking a meeting space, we would need to know what type of room we will need, how we will need it set up, and what equipment we will need. Other needs might include accommodations and food and beverages.
We might need things like name badges, outlines to distribute to the attendees, or copies of documents that will be up for discussion, such as reports. Documents can be prepared as separate sheets or put together as part of a binder.
Try to get copies of their travel records so that we know everything has been booked and they are definitely going to attend. We will need to make a guarantee with the meeting venue, and we want to make sure that we are able to guarantee in a way that will not leave us with a major financial penalty.
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