Navigate Microsoft PowerPoint 2013
Edited by Colette Cole, Sid Bedekar, Eng
Hello and welcome to VisiHow. This is Colette and in today's video, we are going to get familiar with Microsoft PowerPoint 2013. In this video, I am going to focus on navigating and understanding Microsoft PowerPoint 2013.
If you have never used Microsoft PowerPoint or you don't have the program, you can simply go onto the "microsoft.com" website and select the country that you are in.
For example, I am in Canada. If you are somewhere else, of course your selection is going to reflect that.
Go to the "Software and apps" tab and you can download the version of the Office that is going to have the PowerPoint.
Check through the suites because different suites will have different combinations of the software so buy whichever one is best suited to your needs. You can also pay a one-time fee or monthly payments for the suite.
If you have it installed onto your computer, then look for the Microsoft PowerPoint icon.
If we cannot find it in the Start menu, we can simply go into the search function and type in "powerpoint".
It is going to bring up the results for us so we are going to open up PowerPoint.
Microsoft PowerPoint is a presentation software. It enables the user to make slide presentations and these presentations can include music, videos, images, animations and much more. There are many possibilities for beautiful presentations.
When we first open up Microsoft PowerPoint, we are going to see this page here.
This is basically the backstage view of Microsoft PowerPoint. When we get there, we can see that we are going to have the option to click on different templates to create quick and easy presentations.
We can also do a search for templates.
This will take us to Microsoft's download website to download the templates from. The downloads can be from Microsoft themselves or from one of their partners.
In this particular case, we are going to open up a blank presentation so that I can show you around.
Once we are in Microsoft PowerPoint, we are going to see that we have the body of the presentation in the center.
We have a view of the slides and the number of slides on the left.
As our presentation grows, we are going to be adding slides and I can show you how to do that in a separate video.
At the top, we have the ribbon.
The ribbon is where we basically access some of the commonly used commands and functions that are available in Microsoft PowerPoint.
We can see we have the "HOME" tab, "INSERT" tab, "DESIGN" tab, "TRANSITIONS" tab, "ANIMATIONS" tab, "SLIDE SHOW" tab, "VIEW" tab and so on.
If we go up a little further from the ribbon, we will see the quick access toolbar.
The quick access toolbar is something that we can customize to have access to quick commands so that we don't have to go hunting through the tabs for them. In this case, we have the save, undo, and the present from the beginning icons.
If we click on this drop down arrow, we can customize the icons.
We can add "Email" (that would be in case we wanted to Email a presentation), we can add "Print Preview and Print" to see what it would look like if we printed it et cetera. As we click on each option, a check mark will show up beside it.
To take something off of the quick access toolbar, we can simply click on it and it will be unchecked and removed from it.
There is a tab at the top left-hand side of the ribbon which says "FILE" which we need to click.
This will actually take us back to the backstage view of Microsoft PowerPoint.
This particular backstage view will not show us the templates because we have already opened a file.
However, we do have the ability to "Open" up a new file, to view "Info", to "Save", "Save as", "Print", "Share", "Export" and other options.
We can save and access existing PowerPoint files from and to the OneDrive as well.
We can click on the arrow on the top left-hand side to return to the presentation.
On the right-hand side of the presentation, we can see that I have my name and I am signed in.
We have the ability to change the Display by clicking this button in the top right-hand corner.
If we click on here, we have the options to "Auto-hide Ribbon", "Show tabs", and "Show Tabs and Commands".
"Auto-hide Ribbon" will hide the ribbon so that it only shows up when we want it to.
You can choose to how you want to view it. I prefer to see all of the commands and the ribbon.
We also have the Minimize icon if we want to put PowerPoint aside and work on something else or if we want to copy and paste from another document.
We have the "Restore Down" which is the middle option.
We also have the "Close" which is the "X" on the top right-hand side.
We also have the question mark icon at the top and that is the "Help" function which can be used if we are having trouble figuring out how to do something.
To use it, we can simply click on the question mark (or the F1 key) and it will open up the help window for us to go through.
We can click this arrow to minimize the ribbon.
There are some other arrows which adjust what we are viewing.
At the bottom part, we have "Comments" so if we have comments available, then we can click on this and add comments.
We have notes that we can add by clicking on this button.
We have the "Slide Sorter" view which is going to change how we view our presentation.
The "Reading View" which would show you the reading view of the presentation.
We can click on "Next" to go to the next slide which would work if we had more than one slide.
We can click "Next" and "Previous" to go through each slide.
We have the "Slideshow" which will make the entire screen the slide so that we can see how others will see it.
We have a zoom bar in the lower right-hand side.
We can click on the plus sign to zoom in or the minus sign to zoom out.
We can also zoom in or out by left clicking and holding down on the bar itself and dragging left or right.
This arrow with the squares in it will fit the slide to the window.
That is how we navigate Microsoft PowerPoint 2013.
I'd like to thank you for watching VisiHow. If you have any questions or comments about this video, then please feel free to leave them in the comments section below. You have been watching VisiHow, take care.
Video: Navigate Microsoft PowerPoint 2013
Recent edits by: Sid Bedekar, Colette Cole