Q&A from the article:

Write an E-Mail for a Meeting Invitation

Edited by henrique Alves, Donna, Eng, SharjeelB and 11 others

Questions and Answers

How to write an email to schedule a meeting between my boss and someone else's boss?

How to write an email to schedule a meeting between my boss and someone else's boss?

Ad

To write an email to schedule a meeting between your boss and someone else's boss it is important first to establish whether or not the VIP the email is intended for appreciates being emailed directly. The way to find this out is to research his company online to see if he has an executive assistant or assistant. You can also phone his company directly to find out who manages his email. This is also a good way to confirm the contact details of the VIP and also get an idea of how officially or casually he or she likes to be dealt with.

Was this helpful? Yes | No| I need help

Before you write the email, you should also procure the dates and times that work best for him for a meeting and if possible get three options. This might spare a great deal of back and forth emailing at a later point in time.

Was this helpful? Yes | No| I need help

The most courteous way to begin the text this email is to ask the VIP - "What date and time work best for you?" You then secondly state times that work well for your boss as in "Here are the dates and times that work best for you."

Was this helpful? Yes | No| I need help

Once the VIP or his assistant has agreed to a time to meet, be sure to confirm the time once again with your boss. Then send back yet one more confirmation email to make sure that the details are confirmed.

Was this helpful? Yes | No| I need help


I want to schedule the weekly status meeting with my manager. Could you please help me to write it down in a correct format?

I want to schedule the weekly status meeting with my manager. Could you please help me to write it down in a correct format

Advertisement

Dear (Their Name),

I am creating my schedule for this week and would like to know what availability you have for our weekly status meeting this week? Could you please let me know when you will be able to meet with me so that I can schedule the meeting.

Was this helpful? Yes | No| I need help

Thanks,

Your Name

Hi, I want one letter to request for a meeting with my client to discuss invoice related issue?

We have submitted the invoices to my client but he was saying there are some discrepancies so we have to sit together and close the issues. So only I have to send a meeting request to discuss this issues. I want to know his timing and venue. I have tried: We have sent so many emails and no action from the client's side. I think it was caused by: Before going to court, we have to finalize this chapter.

Was this helpful? Yes | No| I need help
Advertisement

VisiHow QnA. This section is not written yet. Want to join in? Click EDIT to write this answer.

Need to ask my boss to verify if the visitors may reschedule their visits?

We will have VIP visitors on 03/25/16 and we are busy with new hire training, also 3 of us will be out for p/l. I have tried: I need help with grammar. I think it was caused by: Grammar

Dear (Their Name)

We have VIP visitors attending on 3/25/2016 and I am asking for your help. We will be doing new hire training during that time as well as three additional members will be out on personal leave. Should we ask others from separate shifts or the employees with personal leave to change their plans?

Was this helpful? Yes | No| I need help

Sincerely,

Your Name

More questions and answers on this topic can be found here: Can you help to write a letter to my MD to have an appointment meeting to meet the subcontractor for payment issues

The above questions are from the following wiki...
Write an E-Mail for a Meeting Invitation

If you have problems with any of the steps in this article, please ask a question for more help, or post in the comments section below.

Comments

VisiHow welcomes all comments. If you do not want to be anonymous, register or log in. It is free.

Article Info

Categories : Communications & Education

Recent edits by: Jay, Alma, vc

Share this Article:

Thanks to all authors for creating a page that has been read 32,515 times.

Do you have a question not answered in this article?
Click here to ask one of the writers of this article
x

Thank Our Volunteer Authors.

Would you like to give back to the community by fixing a spelling mistake? Yes | No