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Write an E-Mail for a Meeting Invitation

Edited by henrique Alves, Donna, Eng, SharjeelB and 9 others

Questions and Answers

How to write an email to schedule a meeting with my boss with someone else's boss?

How to write a mail to schedule a meeting with my boss with someone else's boss

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To write an email to schedule a meeting between your boss and someone else's boss it is important to first establish whether or not the VIP the email is intended for appreciates being emailed directly. The way to find this out is to research his company online to see if he has an executive assistant or assistant. You can also phone his company directly to find out who manages his email. This is also a good way to confirm the contact details of the VIP and also get an idea of how officially or casually he or she likes to be dealt with.

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Before you write the email you should also procure the dates and times that work best for him for a meeting and if possible get three options. This might spare a great deal of back and forth emailing at a later point in time.

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The most courteous way to begin the text this email is to ask the VIP - "What date and time work best for you?" You then secondly state times that work well for your boss as in "Here are the dates and times that work best for you."

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Once the VIP or his assistant has sent agreed to a time to meet be sure to confirm that time yet once again with your boss. Then send back yet one more confirmation email to make sure that the details are confirmed.

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Want to write a meeting email to my boss?

I want to meet you for a short time to discuss my Health Care Plan limit increment.

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Let me know your availability.

Thanks & Regards

Dear (Their Name),

I am requesting a brief meeting to discuss with you questions I have about my Health Care Plan limit increment. Please let me know when you have about 15 minutes to discuss the matter.

Thanks,

Your Name

Need to ask my boss to verify if the visitors may reschedule their visits?

We will have VIP visitors on 03/25/16 and we are busy with new hire training, also 3 of us will be out for p/l. I have tried: I need help with grammar. I think it was caused by: Grammar

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Dear (Their Name)

We have VIP visitors attending on 3/25/2016 and I am asking for your help. We will be doing new hire training during that time as well as three additional members will be out on personal leave. Should we ask others from separate shifts or the employees with personal leave to change their plans?

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Sincerely,

Your Name

I want to schedule the weekly status meeting with my manager. Could you please help me to write it down in a correct format?

I want to schedule the weekly status meeting with my manager. Could you please help me to write it down in a correct format

Dear (Their Name),

I am creating my schedule for this week and would like to know what availability you have for our weekly status meeting this week? Could you please let me know when you will be able to meet with me so that I can schedule the meeting.

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Thanks,

Your Name

More questions and answers on this topic can be found here: I have to invite all people from my floor for a meeting what should I write in subject? please help

The above questions are from the following wiki...
Write an E-Mail for a Meeting Invitation

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Article Info

Categories : Communications & Education

Recent edits by: vc, naima, tauqer

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