Q&A from the article:

Write an E-Mail for a Meeting Invitation

Edited by boonmie, Dougie, Dougie-1, Calob Horton and 11 others

Questions and Answers

How to send an e-mail to department heads inviting them to a meeting?

I am the admin manager in my office. I want to meet with all the heads of departments to discuss some issues on how to move the company forward i.e. having a weekly management meeting and also submitting monthly reports of activities in each department. I want to send the message through e-mail but I'm finding it difficult to put the words together. How can you help?

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Since you'll be meeting with all the heads of departments at once, you can produce a mass email with all of them. The outline below will be a good one to follow while you create the email for your colleagues:

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Dear Department Heads,

I'd like to move our company forward with some new programs that I'd like to put into place. Let's meet so we can discuss those programs -- I was thinking about implementing weekly management meetings and also submitting monthly department activity reports so can quickly find what works and what doesn't.

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How about [DATE] at [TIME] at [PLACE]?

Thanks! [YOUR NAME]

Requesting for a meeting by e-mail?

Hi there, I don't know what to write on the subject of e-mail, which I want to address my teacher. I would like to request for a meeting with her. I wonder if *To meeting you, or Have an appointment with you* is right or wrong.

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The subject in the email should be Meeting Request from Student (Your Last Name). This way the teacher will be aware that is is not a scam email. You should still follow up with the teacher to make sure that the email is not sitting in a spam folder.

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Hello, I just want to put a mail to all our branch managers for a group meeting?

Please guide for a group meeting mail, how to write.

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Dear Branch Managers,

There will be a group meeting on Monday, October 14th at 10 a.m. in the Willington Branch location. The meeting will cover (reason for the meeting) and I ask that you arrange your schedules so that you may attend.

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Sincerely,

Your Name

See more questions like this: How to send an email about field visit to branch manager?

I need to write an email to my department inviting them to a regional meeting, how should I begin?

It needs to be a standard/neutral email yet formal

Dear Department Employees,

There will be a regional meeting (details of the meeting). If you wish to attend please let me know so that I can make the necessary arrangements for travel and you cover your shift. There are limited spots so please do not hesitant too long before reserving your spot.

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Sincerely,

Your Name

If there will be options to carpool you will want to mention that in your email. It also may be a good idea to arrange for dinner afterwards with the employees that attended.

The above questions are from the following wiki...
Write an E-Mail for a Meeting Invitation
More questions and answers

Mail to invite prospective supplier (manufacturer)?

I want to invite our prospective supplier to our office. Please help me out.

Dear Company (Name),

We are interested in the possibility of using you for our product supply. You are invited to meet with us at (your location) on (Date and Time). Please let us know if you can attend so that we can schedule it.

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Sincerely,

(Your Name)

You can provide details like how they can be a supplier for you or what your company does.

Send me an effective email to invite company CEO's to a meeting?

Event is WPC-2015 in Orlando, mention the event name as well as its place. The message should be very lovely

Dear (Their Name and Title)

The WPC-2015 convention will be held in Orlando, Florida on (Dates) and you are invited to attend. This is a fantastic opportunity to network with others in the industry and to gain up to date information that will help your company grow. Feel free to contact me with any questions you may have.

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Sincerely,

Your Name

If travel and accommodations can be made with you or provided with the event then you will want to mention that. Otherwise, a list of hotels close to the event center would be useful.

Call our departments Managers for a presentation by third party?

We'll have a presentation by another company, and I want to call our departments Managers to it. Thank you.

Dear Department Managers,

Company X will be providing us with a presentation of their products and services on (Dates, time and location). It is imperative that you attend this informational workshop. Please arrange your schedules for this meeting.

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Sincerely,

Your Name

Hi, I need to send mail to employees on our new launch?

I need to send mail to all the employees on new launch and need everyone to be part of this event

Dear Employees,

The time has finally arrived for the new launch of (reason for launch). It is mandatory that you all attend the event and are ready to answer questions to our business clients and guests. Please arrange your schedule to attend on (event details). This is a new and exciting time for our company!

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Sincerely,

Your Name

How to invite a vendor for a general discussion by mail?

How to invite a vendor for a general discussion by mail

Dear Vendor,

At your earliest convenience, I would like to request a discussion with you. Please let me know if you can come to my location on (location details) or if you would prefer to meet at your location. I have availability on Thursday at 5 p.m. so let me know if that will accommodate your schedule or provide a date and time that will.

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Sincerely,

Your Name

We met a client at our office, it was a meeting and now I want to mail him?

Meeting done with a client and we will meet him again so just to update him

Dear Client,

As we discussed at the meeting on Monday, we will be meeting again on Tuesday, March 18th. It was a delight to meet with you and I look forward to our next meeting.

Sincerely,

Your Name

I want a draft e-mail to invite employees for presentation of inventory?

I want a draft e-mail to invite employees for presentation of inventory

Dear Employees,

Our Inventory Review will be (details) and I would like to invite you to participate. Pizza and snacks will be provided! Thanks for the help!

Sincerely,

Your Name

One of my director is coming to Mumbai Office, I would also like to invite him for Pune Office, how should I invite him. He is coming for a very short visit?

Director is coming for a very short trip to Mumbai - I want to invite him saying if he could take out some time and visit Pune office, it would be a pleasure for us.

Dear Director (Their Name),

I have learned that you are coming to Mumbai and wish to invite you to stop in at our Pune Office. It would be a pleasure to show you what our employees have accomplished in Pune. Please let me know if you can visit so that I can arrange the meeting.

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Sincerely,

Your Name

See more questions like this: Hi, how to start a successful BPO

Hello. I am working in a startup organization?

Need to send an email to the head of departments for a discussion on Training Need Analysis. I have tried: I haven't tried anything. I think it was caused by: There is no problem

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How to prepare a letter to employees from CEO on a common platform informing about the new change of software?

We have purchased the new HRMS software and I have to prepare one standard 3 paragraphs from the CEO perspective informing employees about the new change which we are bringing in the system.. I have tried: T gives us immense pleasure to introduce a new Employee Portal in eClinicalWorks, the Human Resource Management System (HRMS). Constant change has almost become a norm, so challenge the status quo regularly to help you become aware of the need for change, either now or in the future.. I think it was caused by: I feel it is not giving strong message to the audience

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I would like to invite heads of unit to meet with Vatican ambassador?

Help me with this issue? What type of format can I use?

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How to draft a mail to insist a new process and inform all the team regarding the same?

I am an Admin officer, I just want to start a new Admin process for hospitality and want to inform all the teams.kindly help to draft a mail regarding this. , to maintain the value of our company the management team has planned to place a complaint note in the Admin Dept. A nominated staff from each team can note down the complaints of their floor regarding the hospitality, the note will be validated monthly twice and the work will be completed immediately.

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I would like to get a suitable answer for this question?

You are a manager at Wendell's Wacky Widgets. An outside company has been contracted to install new inventory management software and the process is now underway of converting the system. Employees in the Logistics Department, about 40 people, need to be trained on the new software.. . The company installing the software offers this training as part of the contract. Send an email to the manager of the Logistics Department (you decide the name) explaining the importance that all employees are trained. Ask if it's easier for the department to train all employees at the same time or in small groups. Set a deadline for the training to be complete. Let the manager know that a meeting can be arranged to discuss the situation if necessary.

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Referencing this Article

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APA (American Psychological Association)
How to send an e-mail to department heads inviting them to a meeting. (2017). In VisiHow. Retrieved May 26, 2017, from http://visihow.com/How_to_send_an_e-mail_to_departmental_heads_inviting_them_to_a_meeting

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MLA (Modern Language Association) "How to send an e-mail to department heads inviting them to a meeting." VisiHow, visihow.com/How_to_send_an_e-mail_to_departmental_heads_inviting_them_to_a_meeting Accessed 26 May 2017.

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Chicago / Turabian VisiHow.com. "How to send an e-mail to department heads inviting them to a meeting." Accessed May 26, 2017. http://visihow.com/How_to_send_an_e-mail_to_departmental_heads_inviting_them_to_a_meeting.

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Categories : Communications & Education

Recent edits by: ramani, Maria, Reta

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