Q&A from the article:

Write an E-Mail for a Meeting Invitation

Edited by Calob Horton, Eng, Dougie, Erin Shin and 8 others

Questions and Answers

How to invite the guests for this meeting?

Invite Person 1 and Person 2 for subjected best practice on July 14th from 8:30 AM till 1:00 PM


You should send each person their own email. This will allow you to personalize each email for the people to which you're sending it, and they're more likely to attend your meeting. You can outline the emails like this, though.

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Dear [PERSON 1 or 2],

We have a Best Practice meeting on July 14th from 8:30AM to 1:00PM at [PLACE].

I look forward to seeing you at the meeting and discussing [TOPIC].

Thank you very much, [YOUR NAME]

How to write a letter for inviting to a meeting?

How to prepare a letter inviting to a meeting


A meeting invitation letter should have the date, time, and location for the proposed meeting. The subject of the meeting and why you need the meeting should also be included. If you are leaving the meeting date and location up to them then you can use the term request a meeting. The examples on this page can be used as well as the VisiHow article Write an E-Mail for a Meeting Invitation.

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How is the Meeting Request example?

I discussed with my customer and he is waiting for me to send him a meeting request, can I have an example please


Please use the following as an example, and adjust the text to suit your individual needs, including your customer name, and the actual time and place of the meeting.

Dear Customer,

Thank you for taking the time to discuss our business future together. As discussed in our meeting, it will be my pleasure to invite you to our office on 123 Street, on Tuesday, at 3 o'clock, September 23. Following our meeting, I'd like to invite you to the nearby Ruby Tuesday's restaurant for an afternoon snack, provided you have the time.

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Thank you for your time,

Your Name

Formal meeting request letter to KFC head office?

I am trying to bring over a patent product from overseas to get them distributed to franchises such as KFC, need to write a meeting request letter... Can you help me with that?

To Whom it is Concerned,

Our company, (Company Name), has developed a product tailored towards use in (Company Name). Included in this informational packet is our Business profile and product list. We would love to arrange a meeting with you to discuss how we can partner the product with your company in the future. Please let us know of your availability so that we can arrange a meeting.

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Your Name

You will want to include that business profile outlining your company, the products and manufacturing details such as stock available.

The above questions are from the following wiki...
Write an E-Mail for a Meeting Invitation
More questions and answers

How to get positive responses for meeting request?

More positive replies for accepting a quick call or meeting

Make sure all the necessary information is provided. You can politely ask for confirmation with a phone call or reply email but always mention why you need the meeting so that the email or letter does not get dismissed as spam.

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We are visiting Australia to attend some event, can you please suggest the best way to email prospects to meet us?

I want a suggestion on what will make our prospects want to meet us, we are an IT company and looking to meet some companies based in Australia, we provide services in mobile and web. Please suggest.

Email the prospects with the dates that you will be in their area. Attach your business profile and request that they meet with you for possible future partnerships.

Request a meeting with a potential client that I met at a conference?

Please can you assist me in formatting an email to sound professional but also not too rigid that it will be boring. I would like to request a meeting time with this company to give them a pitch of what we actually do as a company and how our services will benefit them.

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A business meeting request should be formal. To add interest you can tailor your business profile that you attach to the meeting request for humor or pizza. The wow factor should be with the business profile and the introduction letter requesting the meeting should be short and concise. Any one of the samples on this page and in the VisiHow article would work.

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Write an email to Ex Boss for a short meeting request?

I want to write an email to my EX Boss to arrange for a short meeting and also want to ask if he has been contacted by the XYZ company for reference check?

Dear (Their Name),

Your name was used as a reference in my job application to Company XYZ. I would love to meet you for a few minutes soon to catch up and network, so it would be wonderful if you could let me know the availability in your schedule. If you have heard from XYZ please let me know. Look forward to seeing you soon!

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Your Name

How to request managers to attend a meeting?

Need a sample mail to invite my managers to the meeting with CEO

Dear Managers,

On May 8th at 4 p.m. in the Conference Room on the 12th Floor there will be a meeting with the CEO that I recommend you attend. (Mention the reason and topic of meeting). Please arrange your schedules so that you will be able to attend.

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Your Name

Performance review for the H2 cycle meeting request for manager?

I need request for one on one meeting with manager., Already I got communication problem issue, So I write an email with good English and request to evaluate my performance and give good appraisal for this year. . . Please help me how to write email for request., . Thank your great help . . Thanks. Ramesh

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Dear (Their Name),

I am requesting a meeting so that we can discuss my yearly review. Please let me know when the earliest convenience is for this meeting.


Your Name

Mail drafting for a cultural committee formation in office?

I have to invite for a cultural committee meeting for my office colleagues

Dear Colleagues,

There will be a Cultural Committee Meeting on May 9th at 4 p.m. in the Conference Room. It is my hope that many of you will attend to learn the significance of respecting cultural differences in a workplace environment.

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Your Name

At the request of my colleague, I frequently send out Outlook invitations for various meetings?

The person is invited and the subject and location are identified. I include a full signature at the bottom. I am often thinking about what to say just as a note before I sign off with Kindest regards. . . Like, "please let me know if any changes need to be made to this event." I'd like suggestions for others if you've got them.

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Referencing this Article

If you need to reference this article in your work, you can copy-paste the following depending on your required format:

APA (American Psychological Association)
How to invite the guests for this meeting. (2017). In VisiHow. Retrieved May 28, 2017, from http://visihow.com/How_to_invite_the_guests_for_this_meeting

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MLA (Modern Language Association) "How to invite the guests for this meeting." VisiHow, visihow.com/How_to_invite_the_guests_for_this_meeting Accessed 28 May 2017.

Chicago / Turabian VisiHow.com. "How to invite the guests for this meeting." Accessed May 28, 2017. http://visihow.com/How_to_invite_the_guests_for_this_meeting.

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Article Info

Categories : Communications & Education

Recent edits by: Maria, F29, kdsonone

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