Create and Share a Calendar in Your Google Account Using Google Calendar

Edited by Colette Cole, Crystal, Eng, Anonymous

Hello and welcome to VisiHow. In this tutorial, I am going to show you how to create and share a calendar using your Google account. For those of you who are not familiar with the Google account, it is basically an account that you can create and log into to use any of the Google applications that are available such as Google Calendar, Gmail (which is their webmail program), Google Maps, Google Play (which is where we go to download games and applications for a phone or tablet), and the Google Store (where we can also purchase things). We're going to want to make sure that we're signed into Google, which will be indicated by your name at the top right-hand side.

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Steps

  1. 1
    Click on the menu button, which is a square with a bunch of little squares inside of it, then click on "Calendar".
    Wait for that to load.
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  2. 2
    This is the default calendar.
    The great thing about this calendar is we can synchronize them with our Android phone or tablet device. If we use an Apple device such as the iPhone or iPad, it's available there as well. We can access this in any browser, however, we prefer to use Google Chrome because it is also made my Google, therefore it works with these applications quicker and easier.
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  3. 3
    Now that we're in the calendar, we're going to create a new calendar by clicking on the little arrow next to "My calendars" and selecting "Create new calendar".
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  4. 4
    Now we need to fill out all of the information for the calendar.
    We're going to name the calendar, and we can add a description as well if we want. We'll just title it "Colette On the Go" and add "Colette's schedule and availability weekly" for the description. The description is not mandatory. For the location, we can add our city, so we'll put "Ottawa" and leave "Canada" in the drop down box. We can also select a time zone or click the checkbox next to "Display all time zones".
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  5. 5
    We can choose to make this a public calendar which would appear in public search results or we can choose to share only our 'free/busy' information.
    Under that, we can also share the calendar with specific people by entering an email address. Click on the drop-down box underneath of "Permission Settings" to select an option. We'll give this email permission to see all event details and click on "Add Person".
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  6. 6
    Once we're at the end, we just click on "Create Calendar".
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  7. 7
    If the invited email address does not have a Google Calendar account, we can choose to invite them by clicking on "Invite".
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  8. 8
    The calendar has been created and we can see it on the left-hand side in the list.
    Now we can begin to use this calendar. Anyone that we share this calendar with will see, but we will have control over what they are authorized to see. Let's say we want to invite someone new to this calendar.
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  9. 9
    We can do that by clicking on the arrow next to the calendar name on the left-hand side.
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  10. 10
    Click on "Share this Calendar".
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  11. 11
    Enter the email address, select what they are authorized to view and click on "Add Person".
    For this example, we only want this person to see when we are free or busy.
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  12. 12
    Click on "Save" at the bottom.
    Once they've accepted the invitation they will only see our free/busy status as opposed to the last one, which had access to everything.
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  13. 13
    An alternative way would be to click on the settings gear in the top right-hand corner and click on "Settings".
    This will also bring up the option to share.
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  14. 14
    We can also import a calendar if we have one on the computer or in our email.
    We can import these calendars as well to the Google Calendar settings. We can also access this from our phone. We can choose to synchronize it if we have an existing calendar one our phone, or we can download the calendar application on our phone and access it directly.
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  15. 15
    We can also change the view of the calendar by clicking on an option at the top such as day, week, or month.
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  16. 16
    That is how you create and share a calendar in Google Calendars.
    Thank you for watching VisiHow. If you have any questions or comments about this video, please feel free to put them in the comment section below. Take care.
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Video: Create and Share a Calendar in Your Google Account Using Google Calendar

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Article Info

Categories : Google

Recent edits by: Eng, Crystal, Colette Cole

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