Create Professional Guest Registration Card for Your Hotel or Hospitality

Edited by Hotelier, Rushell, Eng, vc

Hello and thank you for watching VisiHow. In today's tutorial, we'll be discussing how to create a Guest Registration Card for your hotel. If you're not a paperless hotel, you probably have a Guest Registration Card that you request your guests to sign when they stay at your property. If you do not have one yet, we'll go over some of the information you need to have in order to create one.

Was this helpful? Yes | No
Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas293 393.jpg

Ad

Steps

  1. 1
    To begin, the registration card should be branded
    .
    It should have our company or hotel logo.
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas46 828.jpg
    Advertisement
    Was this step helpful? Yes | No
  2. 2
    It may be on an A4, normal printer paper size, or it may be a half-sheet or other size cardstock
    .
    This depends on the needs of the company and on the rest of our branding.
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas67 1965.jpg
    Advertisement
    Was this step helpful? Yes | No
  3. 3
    Once we've selected our paper, we need to include space for the guest's name and address, as well as contact information
    .
    These can include a telephone number and email.
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas104 833.jpg
    Was this step helpful? Yes | No
  4. 4
    There may be space where it will be printed from our records, as well as blank space where the guest can make any corrections
    .
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas125 41.jpg
    Was this step helpful? Yes | No
  5. 5
    Below the space for the guest's name and address, we will need the stay information
    .
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas143 09.jpg
    Was this step helpful? Yes | No
  6. 6
    This can be "Dates" of the stay, "Room Type", "Rate Information", and number and type of guests, such as adults or children
    .
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas167 5415.jpg
    Was this step helpful? Yes | No
  7. 7
    We'll need to provide Rate Information for each day, as well as the total for the guest's stay, and we should point this out to the guest when they are checking their details
    .
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas186 19.jpg
    Was this step helpful? Yes | No
  8. 8
    Below the stay information, we can add some pre-printed policy information
    .
    What to include here is up to the policies at our hotel and how much information we need to provide our guests.
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas208 877.jpg
    Was this step helpful? Yes | No
  9. 9
    Many times this will be "Smoking" policies, "Extra Guests", "Early Departure" and any associated fees, "Late Checkout" and any associated fees, etc
    .
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas245 4185.jpg
    Was this step helpful? Yes | No
  10. 10
    At the very bottom of the registration card, we will need to leave a blank for the day's "Date" and "Guest Signature"
    .
    If we have some pre-printed policies, getting the guest to sign the registration card confirms that their stay information and their contact information are both correct, and they have viewed our hotel's policies. If we have any issue, we can refer back to the registration card when we are discussing the issue with the guest.
    Create a professional Guest Registration card for your hotel or hospitality business.mp4-canvas272 123.jpg
    Was this step helpful? Yes | No
  11. 11
    This concludes today's tutorial on how we can prepare and create a hotel guest registration card if we are not using a paperless system
    .
    If you have any questions, comments or suggestions, please leave them in the space below.
    Was this step helpful? Yes | No
    Advertisement

Video: Create Professional Guest Registration Card for Your Hotel or Hospitality Business

If you have problems with any of the steps in this article, please post in the comments section below.

Comments

VisiHow welcomes all comments. If you do not want to be anonymous, register or log in. It is free.

Article Info

Categories : Hospitality Industry

Recent edits by: Eng, Rushell, Hotelier

Share this Article:

Thanks to all authors for creating a page that has been read 781 times.