Compose a Welcome Letter for Your Hotel or Hospitality Guest Room Directory

Edited by Hotelier, Alexander Avdeev, Eng, kalpu and 3 others

Hello! Thank you for watching VisiHow! In today's tutorial, we will be learning how to compose a welcome letter for our printed guestroom directory of the hotel.

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Steps

  1. 1
    There are three general components of a printed guestroom welcome letter of the directory.
    They are the opening, the body, and the closing.
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  2. 2
    The first item we're going to include is the opening.
    This can be as simple as "Dear guest,". It should be kept general since it will be placed in our guestroom directory. It should not have a guest name attached, since there will be different guests opening and reading this letter.
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  3. 3
    Next, we will include a warm welcome.
    We can also set service expectations and conclude with a line of trust that the stay of the guest will be both enjoyable and comfortable. It can be something as simple as the note below.

    Dear guest,
    I would like to welcome you warmly to the Paradise hotel. We strive to provide each of our guests with a very high level of personalized and consistent service. I do trust that your stay with our hotel will be both enjoyable and comfortable.
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  4. 4
    Following the warm welcome, we can include any information available about facilities or locations.
    Anything that we'd like to highlight can be placed here.
    • We might want to highlight the location of the hotel. If we have a particularly stunning view, or we are located in the center of the city near a lot of sights, attractions, and shopping, we may highlight these as well.
    • We can also highlight our outlets. If there is any specific information we would like our guests to know, such as where or at what time the complimentary breakfast is in the morning, we will have to include the information. If we have a resort hotel, we may wish to highlight our spa. If we're a business hotel, we might opt to highlight our business features.
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  5. 5
    After we've highlighted any additional information, we will want to provide an offer of assistance.
    This might be "Please do note hesitate to contact our reception desk at extension zero from your guestroom phone if you need any assistance during your stay. We are pleased to be of service." This is a good place and a good way to end our letter.
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  6. 6
    We can end the letter with our closing, which may be
    • Sincerely,
    • Yours Sincerely,
    • Best Regards,
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  7. 7
    When we are closing the statement, we should leave three or four blank lines.
    These will allow just enough space for the signature of our general manager. Directly below the signature, we should print our name. Below the name, there should add the job title. In this example, it is a general manager. The letter should be signed either by the general manager or the hotel manager.
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This does conclude the tutorial on how to create a welcome letter for a printed hotel guestroom directory. If you have any comments, questions, or suggestions, please leave them in the space below.

Video: Compose a Welcome Letter for Your Hotel or Hospitality Guest Room Directory

Questions and Answers

Hi, am a website designer and developer?

Request you to help me out with a content for my premium directory website for the welcome page

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Welcome note on behalf of an event organizer?

Hello! thank you for your help! I am just searching for the best sentence to welcome guests in a hotel (on behalf of an event organizer not the hotel). Something like We thank you for participating... we hope you will enjoy your stay in our city.... but warm and nice. I have tried: I'm just searching for the correct short and warm sentence. I think it was caused by: There is no problem

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The warmest way of greeting a guest is mentioning his or her name or your own name and, depending on the person, addressing him or her either formally or informally. The problem is one group of people will discard formal English as quickly as the other group discards informal English. That is why hotels resort to a neutral friendly tone that you have demonstrated in your examples. Nonetheless, a touch of personality by adding names and some importance to the person who has attended the event could be a good way to welcome guests.

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Here is an example: "Thank you, [name], for your partaking in the [name of the city] event, which became better owing to your presence; and we hope that you enjoyed it as much as we did."

If you want to make it shorter, write it as "Thank you for your partaking in the [name of the city] event, which became better owing to your presence."

How to write a guest Welcome note?

I would like to have a well written hotel note for welcoming guests. I have tried: Nothing yet. I think it was caused by: Nothing as of now

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Article Info

Categories : Hospitality Industry

Recent edits by: VisiHow, Anonymous, kalpu

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