Best Project Management Apps for iPhone Basecamp 3 vs OmniFocus 2 vs DropTask ... and 2 more
Edited by Jasmin, Maria, Eng
If you are or ever have been, a manager or supervisor, or just someone who is in charge of a team, you know how difficult it can be to keep a number of different tasks for a number of different team members organized all at once; especially when there are multiple moving parts involved in completing a project. Email chains may work for smaller communications, but they don't provide any method for tracking progress apart from relying on employees' replies. Physical tracking methods are great for companies that operate in an actual building, but they don't do anything for virtual companies or businesses with multiple locations. The solution for almost everyone is to utilize a project management tool.
The ability to delegate tasks and projects, assign due dates, track progress, share files, communicate with employees and coworkers, etc. can boost productivity levels in both businesses and the self-employed. What makes this kind of tool even better is when all these features are accessible in one handy app. Below we've compiled a list of the 5 best project management iPhone apps. There's something for everyone from freelancers to small and large companies; whether your business is virtual or not.
Method 1: Basecamp 3
- 1Basecamp organizes your projects, internal communications, and client/employee work all in one convenient place.How it Works.Advertisement
- 2The app is free to download but requires an account with Basecamp. Businesses pay $99 per month or $1000 for the year. Teachers and students can use Basecamp for free, and non-profits and charity organizations get 50% off. There's also a free 30-day trial.Pricing/Upgrades.Advertisement
- Use the Campfire section for more casual chats with team members, or use the Message Board section to create multiple boards for discussion on different ongoing projects.
- Track project statuses with To-Do cards, which will notify project leaders when something is late or when a team member needs to follow-up on something.
- To-Do cards can be assigned to one or multiple team members. You can include due dates, notes, and upload any necessary files.
- Automatic Check-ins can be sent daily, weekly, monthly, etc. and they prompt your team to write about what they've been working on in that time.
- Post deadlines and milestones to the Schedule section.
- Team leaders can use the Reports area to get an overview of the progress on all projects.
- Use the Docs & Files section to share relevant information with your team, whether it's about a particular project or the company as a whole.
- Easy to use interface.
- Unlimited users and projects.
- Syncs with Google Drive, Dropbox, iCal, Google Calendar, and Apple Watch.
- Access controls help you determine who can see what message boards, to-do cards, etc.
- No option for recurring tasks.
- Filters and sorting features could be more advanced.
- 5Basecamp 3 is ideal for small to mid-sized companies that need a better form of communication than messy email chains, and an easy way to upload, share and keep important files easily organized. This app would be best suited to virtual companies with employees in many different places. Download here.Verdict.
Method 2: OmniFocus 2
- 1OmniFocus 2 is an in-depth task management app that helps you stay on top of everything from personal chores like shopping lists, to work related projects and agendas.How it Works.Advertisement
- 2The app is free to download but requires the purchase of either the $39.99 Standard plan or the $59.98 Pro plan. You can upgrade at any time from Standard to Pro, paying only the difference in the plans' costs with no extra fees.Pricing/Upgrades.
- Organize your To-Dos using folders and actions and easily keep personal tasks separate from work ones.
- Assign context to each To-Do based on location, people involved, and energy level needed. When you assign a location to a task, you'll get proximity alerts when you're near a specific place.
- Use the Perspective section to see an overall view of each To-Do.
- Keep track of tasks by project, person, place, or date.
- View tasks based on priority: what's due right away and what's been deferred until later.
- Add audio and photo attachments to tasks.
- Supports 3D touch.
- Optional widget for Today page.
- Integrated with Siri and Apple Watch.
- Spotlight search for tasks supported.
- Streamlined interface with everything you need neatly labeled along the sidebar.
- The app's price point is a little high for individual users.
- There are a ton of features, which is great but also makes for a huge learning curve.
- 5Any individuals familiar with the productivity system Getting Things Done will love what OmniFocus 2 has to offer. The app uses this system's style as a foundation for its features and the flow of its interface. Great for freelancers. Download here.Verdict.
Method 3: DropTask
- 1DropTask lets you create, organize, and complete tasks, in an app with one of the most visually appealing workflows.How it Works.Advertisement
- 2Free for up to 5 users. Get access to unlimited users with their Pro subscription for $99.99 a year. This review covers the free version.Pricing/Upgrades.
- Use the Workflow section to create visually appealing project boards.
- Each task can have assignees as well as start and due dates.
- Assign visual indicators to each task to indicate priority; importance, urgency, effort, and percentage complete.
- Create unlimited tasks and categories.
- Offline capability.
- Easily converts emails into to-dos.
- Sends instant alerts when tasks are completed or priorities are changed.
- Easily set recurring tasks to save time in the future.
- Optional daily emails with progress summaries for each ongoing project.
- Fully integrated with all of Google's features (calendar, drive, mail, etc.)
- Not fully optimized for iPhone screens, so some parts of the app aren't clear.
- 5DropTask sets itself apart from the project organization app crowd thanks to its unique design. It's a perfect app for people who need a more visual approach towards to-do lists and task organization. DropTask is great for freelancers, the self-employed, and businesses of all sizes, thanks to its generous pricing structure and feature-rich option at both price points. Download here.Verdict.
Method 4: Asana
- 1Asana lets you track team projects from start to finish while providing space for communication and notifications to keep goals on target.How it Works.
- 2Free for up to 15 users. The Premium version allows access to unlimited users but requires a monthly payment of $9.99 per user.Pricing/Upgrades.
- Easily create tasks, to-dos, reminders, and requests from anywhere in the app.
- Create a customized board for related tasks or organize them by a project.
- Assign due dates and individual or multiple team members, and include important files and notes to every task.
- Each task, project, and board have a comments section to keep communication lines open.
- View tasks in three ways: today, upcoming, and later.
- Color-code and highlight key tasks.
- Create calendars for teams and projects.
- When a single task turns into something bigger, easily convert it to a project and assign subtasks for better workflow.
- Provides pre-made templates but also gives you the option to create custom ones like checklists and questionnaires.
- Use easy swipe gestures to complete tasks.
- Add followers to tasks so they'll get notifications on progress and stay in the loop.
- Tracks work even when you're offline.
- Supports file uploads from Google Drive and Dropbox.
- Login with SAML, Google, and 1password.
- Optional widget for Today page.
- Free version provides no admin controls.
- Works best when combined with the Web app.
- 5Asana is perfect for small teams of 15 members or less who can benefit from using the free version. The Premium version's price points are much higher than other available apps, and the free version offers a wealth of features best suited to smaller teams that only need to track a few projects at once. Download here.Verdict.
Method 5: Informant 5
- 1Informant 5 combines your to-do lists, notes, and calendar events to make scheduling and task management easily accessible all in one app. Like OmniFocus 2, this app follows the style of GTD productivity.How it Works.
- 2The app is free to download but use is limited only to its calendar function. For $2.99 a month you'll get access to the app's full range of features including the connect bundle. A one-time payment of $24.99 gives you lifetime access to the full range of features except the connect bundle; though you do get that feature for a year after payment. This review covers the subscription-based version.Pricing/Upgrades.
- Easily import contacts and information from iCal to get a quick start.
- Customize calendar events with tags, color IDs, icons, and more.
- Create checklists for shopping, packing, daily chores, etc.
- Calendar views were designed with the sizes of iPhone screens in mind, so even the monthly view is clear and easy to see.
- TravelAssist feature allows you to create trips and automatically schedules tasks and events during those time periods in the appropriate time zone(s).
- Easily convert emails into tasks.
- Use the optional widget for the Today page and see an overview of key details like upcoming events, the current weather, and maps with travel times.
- Supports voice notes.
- Integrated with Siri.
- With a multitude of features, some users may find difficulty at first in navigating the app.
- 5Informant 5 is best for individual task management. The TravelAssist feature makes it perfect for frequent travelers. Even if you're just in the market for a more feature rich calendar than iCal, Informant 5 is a great option and, in that case, you can opt to just use the free version. Download here.Verdict.Advertisement
For a list of basic productivity iPhone apps, plus a few more focused on larger-scale task management, check out this VisiHow article.
If you have problems with any of the steps in this article, please post in the comments section below.