Become an Effective Office Staff

Edited by Emmanuel M. Lardizabal, Eng, Richelle, Rebecca M. and 6 others

Are you struggling at work? Are you having a difficult time completing office tasks? Do you easily get stressed with work related decisions? If so, perhaps it is time to address that issue and to start doing something about it.

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Being a part of an office staff means that you have to do a series of jobs that your superior requires of you. You need to meet deadlines and strive to excel in the workplace. Keep this in mind; good work is equivalent to good impression with the boss. Exactly how can you become an effective office staff? Here are some tips and steps to score major points in the work place.

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Effective Office Staff Checklist

  1. 1
    Be Time Conscious:
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    Remember that old saying "Why do tomorrow what you can do today"? Well, it wouldn't be a famous line that teachers and grownups are fond of if it didn't mean anything. When in the workplace, never start something you cannot finish or keep on postponing tasks scheduled to be done. This is not a good strategy and will only result in work getting piled up. Also, once you are in crunch time, your work will not be as good as you would have wanted it to be. Rushed works are almost always poor in quality. Always remember to prioritize your tasks and create a time line for each one. You can monitor its progress, some tips include making notes and planners.
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  2. 2
    Be organized:
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    Have your hard copy filed and labeled correctly and always arrange it in a way that whatever you or your colleagues require can easily be found when needed. The same concept also applies in your files and folders saved in your computer. It will be best to categorize the files and save it in a folder to quickly search for information when needed. Always clean your work place for a smoother work flow.
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  3. 3
    Be Modern:
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    Computers have made almost everything easier. These have contributed the world in many fields and makes workers more efficient. You need not be an expert in coding or genius hacker to reap the benefits that computers have to offer. However, it is best to be educated with the basic tasks that can be done using a computer especially in the office. Explore the different software, tools and programs. A great tip is getting familiar with using keyboard shortcuts to save time.
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  4. 4
    Be Independent but Guided:
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    There are times where you can use initiative to get your work done, however, there are cases that require a fresh set of eyes or an expert advice. When this happens to you, don't hesitate to approach your co.worker or immediate supervisor for assistance. If the instruction is vague, ask for clarifications. In return, if someone else is in need, share knowledge or help them if you can.
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  5. 5
    Be Responsible:
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    A responsible office staff must always know and comply with the rules and regulations set forth by the company. The worker should do all the means necessary to deliver high quality work. If you are within company hours, you must not do anything unrelated to work tasks which may include gossiping, loitering, sleeping, personal entertainments and the like. Learn the proper work ethics by reading up and asking questions. If you experience the unfortunate event of committing an error own up to your mistake and ensure your superiors it will not happen again. Never blame anyone for your wrongdoings.
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  6. 6
    Be Professional:
    Always keep in mind that you are employed to work. This is a professional obligation which means there must be a boundary between your personal and professional lives. It goes without saying that you must keep professional relationships just that, professional. Nothing more, nothing less.
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  7. 7
    Be Respectful:
    Value the time of others. Never hover over anyone's work station while they are still speaking to someone else. You can go back when they are available. Also, address your coworkers professionally like 'Miss Lily' or 'Scott' never use nick names like 'T.Dawg' or 'Scott Main Man' at work, keep it outside.
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  8. 8
    Be punctual:
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    Being a couple of minutes early allows you to have time to unwind and collect your thoughts for the day. You can plan out the tasks you want to accomplish ensuring you will not have back jobs by the end of the day. Also, you won't be stressed to reach your desk on time.
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  9. 9
    Be Communicative:
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    It is best to be open with the people you work with in a professional level. You have to voice out suggestions, ideas and concerns; don't be afraid to speak out. If you find yourself disagreeing with your boss, take a deep breath and think before you speak. Do not be passive or aggressive, be assertive. Approach your boss in a courteous manner and speak your piece in the most professional way possible. If you are working with groups be transparent with the tasks you are doing. Also, try asking about your team mates' progress to see if you can offer assistance once you are done with your own tasks.
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  10. 10
    Be Hungry for Knowledge:
    Take advantage of trainings or seminars provided by the company. If there are none, find new ways of learning. Learning doesn't stop in the four corners of the classroom; you must also be abreast with the modern ways of improving your craft. Don't stop reading. Pick books, magazines and articles that you find helpful in relation to your job.
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Workers can only be effective if they love their job. So choosing the right job can also be a factor.

Tips to Consider when Applying

  1. 1
    Basic Qualifications .
    Don't apply for a job that you know you can't handle. If you do not possess the qualifications required then maybe the work is not for you and it is better off for somebody else. It doesn't mean that if you have the basic qualifications, you have the capability to do the work properly. It only means that you are qualified.
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  2. 2
    Field of Specialization.
    Apply for jobs that fit your specialization and not only by meeting the basic qualifications. An effective worker must consider this because productivity increases when the job matches with your field of specialization. If you are not an expert in that field, you must at least have ample experience related to the job before applying.
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  3. 3
    Physically Fit.
    You should have the ability to perform the work properly. The worker must be free of any disease and free of any sickness. This is to protect the health of the worker from any negative effects that may be caused by work. You also need to consider your physical strength for work that requires physical tasks.
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  4. 4
    The skills required must be possessed by the applicant.
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  5. 5
    You have to learn to sell yourself. If you have the experience and skills but lack confidence in yourself, you will have a hard time landing your dream job.
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Don't be nervous when you are applying for work because it will only distract you from answering the questions asked by the interviewer.

Dos and Don'ts

  • Tardiness. This will go to your record is not ideal for your long term career. You will also have a lower chance of getting regularized.
  • Use the required uniform. Do not use clothes which are not required for office such as tattered jeans, jeans, shorts and the like.
  • Always be humble even if others are not. Even if others are not good to you, just don't mind them. Act professional.
  • Don't quarrel with your boss and work mates. Again, it is best to keep your personal and professional life separate.

Questions and Answers



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Article Info

Categories : Business & Management

Recent edits by: premillachetty, lizbeth0223, Vanessa Alexandra Avisado

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