Address an Envelope for an Apology Letter
Edited by Train Wreck, VisiHow, Eng
This is a tutorial on how to address an envelope when writing an apology letter. Sooner or later no matter who you are, you will make a mistake, make someone angry, or hurt someone's feelings. When you do this, depending on the severity of the incident, you may wish to write an apology letter. When writing an apology letter it is important to know how the envelope should be addressed. If you address the envelope the wrong way, you will end up possibly making matters worse, or at a minimum making yourself look like a fool. We are here to help prevent that, by teaching you the different types of address formats you should use for apology letters This is especially important for those of you who will be writing something on one end or the other of apology letter extremes, such as a business apology letter, or at the opposite extreme, a relationship apology letter.
What You Need
In the photo below you will see a picture of three envelopes. Each of these envelopes will be filled out separately to show you the proper way of addressing an apology letter envelope. For your purposes, you'll just need a blank envelope, an apology letter, which you can learn how to write in one of our other articles, and of course a pen to do the writing. We will go over how to address each of the three main types of apology letter.
- 1The first method will be for a formal or business occasion.Advertisement
- 2The second method will be for an informal or casual occasion.Advertisement
- 3The third method will be for a personal or relationship occasion.
How to Address a Business or Formal Envelope
To address a business envelope, you will want to at all times appear absolutely professional. This means that you will write your name, your title, and then your address in the upper area of the envelope, as shown in the images below.
- 2Then, your title will be written directly beneath your name.
- 4Make sure to write clearly, because in the event your letter ends up not being delivered, you want to know about it.A clearly written return address is the best way to ensure return delivery.
How to Address a Casual or Informal Envelope
With a personal or informal letter you should note that the actual appearance of the address is essentially the same. The only differences being that the main address is slightly smaller and slightly more uniform. The reason for this is simple. When addressing an impersonal letter or a letter that is not to a business superior or to someone whom you have a personal relationship with, you want to avoid being overly professional or personal. In this case, impersonal address form is best, with uniform and slightly smaller script being ideal.
- 2Leave out any titles or other mentions of rank or privilege that you may have put on a business envelope.
- 3Make sure you are writing in a much smaller script than you did for your business letter.
- 4Fill out your return address, including the city and state or region where you live.
- 6When you are done with the name, skip any titles, and just fill in the address.
- 7Make sure your zip code is just a little larger.Remember, this helps ensure the letter gets delivered properly.
How to Address a Romantic or Personal Envelope
In the case of a personal or romantic letter, you are writing to someone who means more to you than anyone else, or at a minimum someone who means a great deal to you. Because of this we will skip some of the rules on envelope addressing that were discussed in the earlier section of this article.
- 1Starting from a blank envelope, flip the envelope over so that you are looking at the back.
- 3Fill in your address next, and then make sure everything is correct.
- 4Feel free to add a little artwork or decorations as well at this stage, but for now only on the back of the envelope.Ideally you will find a better artist than me to assist with this process, as my decorations do leave something to be desired. In fact some might even argue that my decorations require their own apology.
- 5The reason we do all this on the back first is because we want the front of our envelope to appear pristine when we begin writing on it.If we were to write on the front first and then the back we could potentially end up with a rather messy envelope, and we would disturb our message on the front, which is of greater importance.
- 6Now flip the envelope over so you are able to write on the front.
- 8Add a title if it's someone you love dearly.In this case, we have added in the title love of my life with an exclamation point.
- 10Note that in this case the ZIP Code is not larger simply because we want this to be a more artistic envelope.
- 11Now add some art.Just keep in mind that the post services around the world frown on excessive artwork on envelopes. This is because it often makes them much more difficult to read. However if you have done something so terrible that you need to write an apology, we hope the people in the post office are understanding, overlooking your artistic liberties and delivering your letter or parcel.
- 12Now we have a lovely letter with some artwork expressing that love.The only other thing to keep in mind is that your dear Bob Smith, or whomever else it may be that you are addressing your letter to, probably does not want to receive a colorful artistic lovely letter at their place of business or in any other professional area. Therefore we strongly discourage ever sending an apology letter to a place where someone works or where they have groups who will see the letter.
- 13In fact if you're in the boyfriend girlfriend stage and you're sending such a letter to someone's house, where their parents or siblings or friends may see it first -- or even open it, we recommend sending it by courier so that it is delivered directly to them.There is nothing worse than sending a letter to someone to apologize for something and causing the problem to become worse because parents or friends (or both) decide that you really don't deserve to be forgiven.Advertisement
This has been a VisiHow tutorial on how to address an envelope when writing an apology letter.
- Note that the post office does not like when you put addresses on the back of envelopes or designs on the front. However, since we are more worried about the person you are trying to apologize to, we're willing to risk upsetting the post office a little.
- Depending on your country and your culture you may want to add a little more or the less decorations. Likewise depending on the severity of your offense, you may also want to add a little less or a little more decorations on the back of the envelope.
- It is also important to note that the farther your art extends to the right of the front of the envelope, the more likely it is the post office is going to be irritated. That is because this is the area where postage stamp are supposed to go.
Referencing this Article
If you need to reference this article in your work, you can copy-paste the following depending on your required format:
APA (American Psychological Association)
Address an Envelope for an Apology Letter. (2016). In VisiHow. Retrieved Mar 24, 2017, from http://visihow.com/Address_an_Envelope_for_an_Apology_Letter
MLA (Modern Language Association) "Address an Envelope for an Apology Letter." VisiHow, visihow.com/Address_an_Envelope_for_an_Apology_Letter Accessed 24 Mar 2017.
Chicago / Turabian VisiHow.com. "Address an Envelope for an Apology Letter." Accessed Mar 24, 2017. http://visihow.com/Address_an_Envelope_for_an_Apology_Letter.
Categories : Writing
Recent edits by: VisiHow, Train Wreck